Emails for Professionals David Cohen Wood 120 2009 1Emails for Professionals David Cohen 2009.

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s for Professionals David Cohen Wood s for Professionals David Cohen 2009

Why is this important?  is often first contact with: teachers, future employees, sources of information, etc.  s are not: text messages, contacts with friends, Facebook, etc.  Must switch from social to professional s  Will cover addresses (names) spelling, grammar & short hand organization & content tone, type, tense and timing RESPECT 2 s for Professionals David Cohen 2009

What makes it professional?  Name the first thing seen is your name – is it professional? etc. etc. set up separate professional with and keep personal separate  Spelling and grammar check ALL spelling and grammar do not count on spelling checker (e.g. there, their, they’re) PROOF READ ALL PROFESSIONAL S s for Professionals David Cohen 20093

What makes it professional?  Short hand and smiley faces these are NOT text messages, use proper words,  Grammar why would someone hire anybody who cannot write? NOW is the time to make sure you write properly  Content - what is the one point of the main point should be in subject line keep brief and to the point (the main point) better to send 2 s than 1 long one with too much content s for Professionals David Cohen 20094

What makes it professional?  Organization many people get 100’s of s a day get right to the point, keep it short (visit later) use attachments for data, reports or lengthy explanations  Tone - mind your manners be friendly but firm, respectful but not fawning never forget the power of please & thank you only be as familiar as the professional relationship dictates (egos are easily bruised) s for Professionals David Cohen 20095

What makes it professional?  Type, tense and timing use a professional font, size, background (avoid drama) have your time tenses consistent send when you know the audience may read it (avoid being in long list) take your time sending (care & consideration) but be prompt in sending  Always be respectful if upset, write the but do not send for 24 hours after thought and editing s for Professionals David Cohen 20096

Professional s  Many professionals receive hundreds of s daily sender & subject determine whether they open the  They select what to read quickly & rarely read the entire contents of an preview screen only  Many use s organization as prioritized to-do list s for Professionals David Cohen 20097