ANNA BRUMBELOW ACADEMIC SCHEDULING COORDINATOR X6237 AMANDA LOIBL CATALOG & CURRICULUM CLERK X5392 Class Schedule Production Training

Introduction Class Schedule Preparation Information 1 st Proof Excel Spreadsheet Examples and Instructions Academic Course Scheduling Guidelines SSR2SEC GJIREVO Class Schedule Form Academic Scheduling Website ??

Class Schedule Preparation Information All 1 st proofs are due back no later than 5 pm on Friday, September 12, 2014  attached spreadsheet to and  Proof must be delivered through the Deans office to ensure all course approvals  List department and term on the subject line of the  Example: NRM/GEOG  Handwritten changes will not be accepted  Do not remove/delete any courses from the proof  1 st proof will be returned to the department if submitted with inaccurate format

Spreadsheet Examples and Instructions

Section Number  F = Fairbanks Campus Courses  U = eLearning & Distance Education  T = Community & Technical College  See for section number sequence  Second digit indicates:  E = Evening Class beginning after 5 pm on M, T, W, R, and/or F  W = Weekend class meeting on Sa and/or U, or if course meets F, Sa, and/or U with times beginning after 5 pm  X = Internet Course  M = Course meets audio or video conference

Spreadsheet Examples and Instructions

Monday, Wednesday, Friday (MWF, 60 min periods) Tuesday, Thursday (TR, 90 min periods) 8:00 am – 9:00 am 9:15 am – 10:15 am 10:30 am – 11:30 am 11:45 am -12:45 am 1:00 pm – 2:00 pm 2:15 pm – 3:15 pm 3:30 pm – 4:30 pm 4:40 pm – 5:40 pm Evening – after 5:50 pm 8:00 am – 9:30 am 9:45 am – 11:15 am 11:30 am – 1:00 pm 2:00 pm – 3:30 pm 3:40 pm – 5:10 pm Evening – after 5:20 pm No classes are to be scheduled between 1 and 2 pm on Tues or Thur. Approved Meeting Patterns

Spreadsheet Examples and Instructions

Session Codes

CodeLocation- Based (%) NameDescription 00%Distance No physical location requirements Can by synchronous or asynchronous, and may be instructor-or self paced Any amount of location-based time means the class is going to be either a #1, #2, or #3 11%-20%Distance-Based Location-based time requirements up to 20% of the course contact hours (per 3 credit course: around 9 hrs of 45 contact hours) 221%-50%Blended Location-based time requirements for 21%-50% of the course contact hours (per 3 credit course: 9.5 to 22.5 hrs) 351% or moreLocation- Dependent/Traditional Location-based time requirements for 51% or more of the course contact hours

Delivery Methods More than one Delivery Method can be coded

Delivery Methods What broadly-adopted strategy combining technology and pedagogy is being used to achieve specific learning outcomes? CI: Independent Learning / Correspondence: Self-paced course packets used to complete coursework. F2F: Face-to-face: Traditional class instruction AC: Audio Conferencing: Participation over a telephone audio bridge. VC: Video Conferencing: Participation from a video conferencing site WB: Web Meeting: Participation over the Internet by running web conferencing software on their computer (such as eLive). TV: Live Television / UATV: Class to be broadcast live over UATV. BB: Online / Web delivered: Students participate through a course web site (such as Blackboard). MM: Multimedia: Participation in the course using a variety of media formats (DVD, CD, VHS, etc.). ST: Special Technology: Course uses special technologies that are listed in the course notes section (e.g., “course uses Skype,” or “course requires high-speed Internet access for interactive simulations”). IND R/T: Individual Research/Thesis INT/PRAC: Internship/Practicum

Course Pacing Course Pacing: What type of pacing does this class have? Instructor or Self

Meeting Times Meeting Time: Are there set meeting times for this course: Yes or No

Spreadsheet Examples and Instructions

Deleting a Course or Section from the Schedule

Adding a New Course or Section to the Schedule

Changing the Instructor of Record

Changing the Meeting Pattern

Other Changes

2 nd Proof – SSR2SEC

Parameters setting listed below: 01- TERM code to select = xxxxxx 02- Campus code to select = F (and/or 6) 03- College code to select = % 04- Part of term to select = % 05- Subject code to select = ACCT (put your subjects here) 06- Order: (1-5) See help line = 4 (should be already set) 07- Number of blank lines = Display time in AM/PM format? = Y 09- Schedule type = % 10- Session = % 11- Attendance method = % 12- Create DATA File (Y/N) = Y 13- Section Number = % 14- Site Code (s) = % 15- Course Number = % 16- Print Totals = N 17- Class Sec Initial Start Date 18- Part of Term Start Date = 19- Section Notes = Y 20- Course Delivery Method = % 21- Course Pacing = % 22- Course Meeting Times = % ** Printer should be hooked to Banner. To find the listing of your Banner printer, hit F9 in the printer field. To setup your printer to Banner contact the help desk at x8300 F6 to enter a new line F4 to duplicate the information from line above

2 nd Proof – GJIREVO

GJIREVO – Saved Output Review Make sure you open the.dat file if you want to export to Excel

Class Schedule Form Can be found on the Academic Scheduling website  Additions, Instructor Changes, & Cancellations must be submitted on a Class Schedule Form with Department Chair and Dean’s signature Make sure you clearly indicate what changes are being made Changes that do not require Dept Chair and Dean’s signature may be submitted via to for F or T sections, or for UX- sections  Wait list changes  Meeting Pattern Changes (Days and Times)  Location Changes (Bldg and Rm)  Please include all course information in your  Dept, Course #, Section #, and CRN Remember to submit changes to eLearning sections to Barb Paskvan

Academic Scheduling Website Academic Scheduling Protocols List of Available Classrooms (live form) Link to ASTRA schedule Smart Classroom Interactive Browser (maintained by OIT) Academic Scheduling Documents & Training Resources  Academic Course Scheduling Guidelines (PDF)  Class Schedule Preparation Information (PDF)  Class Schedule Form (PDF)  Special Topics Form (form 1A) (Word)  General Use Classrooms (PDF)  Class Schedule Production Training (PPT)

Questions??