Introduction to Microsoft Office Excel 2003 Instructor: Ronda Holt Butler Community College L.W. Nixon Library

Goals for Class  Learn what is in the Excel spreadsheet window  Add information to the cells  Change numbers to currency  Function key  Rename the Sheet  Save  Print

The Excel Screen

The Excel Screen (cont.)  Title bar  Menu bar  Formula bar  Cell pointer (active cell)  Column headings  Row headings  Sheet tabs  Scroll bars

Let ’ s Get Started! - Spreadsheet Put the curser in each of the cells and type the following information in the Excel window

To change the numbers to currency in the Amount Paid column, highlight the numbers and click on Format then Cell.

The window will open like the one below and then click on the Number tab, highlight Currency and then click OK.

Your Excel window should look like this

Now type Total in ColumnA/Row8 (notice when you type the text Total is also in the Formula window)

Shortcut to Functions To find the total of the Amount Paid column, highlight the cell of ColumnC/Row8, and then click on the Function tab. Then click on Sum

Your Excel window should look like this, notice the formula that is in the cell C8. This is the formula to add the cells C2 to C7

Once you click on Enter your total will appear

Rename your Sheet To rename your sheet click on Format highlight Sheet and then Rename

Once the Sheet1 is highlighted start typing the new name July

Now your sheet is named July

Saving Your Work Now let ’ s save the Workbook you have created. First click on the File and then Save As …

Name your Worksheet … Payments

Notice the document name payments.xls in the title window

Page Setup and Print  Page settings  Sheet tab settings. So lets ’ begin

Click on File and then Page Setup …

This window will open, on the Page tab decide if you want the Portrait or Landscape setting

In the Sheet tab click on Gridlines so when you print you will see lines on the spreadsheet

Print Click on File and Print

Notice you can decide what you want to print, the Selection, Active sheet or the Entire workbook

Sources Langer, Maria (2004). Microsoft Office Excel 2003 for Windows. Berkley, CA: Peachpit Press.

Excel Internet Tutorials Microsoft Excel 2003  John H. Lacher and Associates  University of South Dakota Microsoft Excel 2007  Baycon Group -  Florida Gulf Coast University -

Thank you! Ronda Holt Library Technology Coordinator Butler Community College L.W. Nixon Library