Google Confidential and Proprietary 1 Intro to Docs Google Apps Apps

Google Confidential and Proprietary Apps 2 Learning Objectives By the time you’ve finished this module, you should be able to: Use and understand basic tools in Docs Create and upload Docs Make changes to your Docs Organize your Docs Preview and print Docs

Google Confidential and Proprietary Apps 3 How this training module is organized

Google Confidential and Proprietary Apps 4 Agenda Docs overview Adding files to Docs Editing documents Formulating spreadsheets Creating presentations Previewing and printing Organizing your Docs Quiz

Google Confidential and Proprietary Apps 5 Docs overview Search for Docs Collaborate with others Access your documents from anywhere

Google Confidential and Proprietary Apps 6 Docs overview Blog and HTML ready Rich text formatting Seamless integration

Google Confidential and Proprietary Apps 7 Docs overview Powerful data tools Rich styles and formatting

Google Confidential and Proprietary Apps 8 Docs overview View presentations from anywhere Edit slides

Google Confidential and Proprietary Apps 9 Agenda Docs overview Adding files to Docs Editing documents Formulating spreadsheets Creating presentations Previewing and printing Organizing your Docs Quiz

Google Confidential and Proprietary Apps 10 Adding files to Docs “I’ve heard that with Docs, I can access my files from anywhere. How do I create new documents and take the ones I already have with me?”

Google Confidential and Proprietary Apps 11 Adding files to Docs 1 New lets you create documents and folders 2 Upload lets you add your documents 3 Docs are organized by the last date they were edited

Google Confidential and Proprietary Apps 12 Adding files to Docs Docs Demonstration

Google Confidential and Proprietary Apps 13 Adding files to Docs Try this: Create a new folder and upload a document Use New to create a new folder called “Apps Training” Use the Upload tool to add a document located at the following : ample.doc

Google Confidential and Proprietary Apps 14 Agenda Docs overview Adding files to Docs Editing documents Formulating spreadsheets Creating presentations Previewing and printing Organizing your Docs Quiz

Google Confidential and Proprietary Apps 15 Editing documents “Now that I have some documents, how do I export it, edit it, and compare different versions?”

Google Confidential and Proprietary Apps 1 File lets you perform basic functions, including Save as… 2 Edit gives you access to standard and formatting tools 16 Editing documents

Google Confidential and Proprietary Apps 17 Editing documents File lets you perform basic functions, including Save as… 2 Edit gives you access to standard and formatting tools 3 Insert allows you to add images, links, page breaks, etc. 4 Save keeps your document up-to-date

Google Confidential and Proprietary Apps 18 Editing documents Revisions lets you see past versions of the document 6 Compare shows changes between revisions

Google Confidential and Proprietary Apps 19 Editing documents Revisions lets you see past versions of the document 6 Compare shows changes between revisions 7 Changes appear highlighted in the document

Google Confidential and Proprietary Apps 20 Editing documents Docs Demonstration

Google Confidential and Proprietary Apps 21 Editing documents Try this: Make some minor edits Using the Edit toolbar, change the style of the title in your Sample document to Header 1 With the Insert tab, add a comment suggesting that the title should be changed Use Revisions to compare your changes to the original document Save & close your document to return to Docs

Google Confidential and Proprietary Apps 22 Agenda Docs overview Adding files to Docs Editing documents Formulating spreadsheets Creating presentations Previewing and printing Organizing your Docs Quiz

Google Confidential and Proprietary Apps 23 Formulating spreadsheets “I have to work with a lot of information. How do I perform common spreadsheet tasks, such as sorting, formulas, and comparing revisions?”

Google Confidential and Proprietary Apps 24 Formulating spreadsheets 1 File lets you perform basic functions, including export 2 Edit gives you access to standard and formatting tools

Google Confidential and Proprietary Apps 25 Formulating spreadsheets 1 File lets you perform basic functions, including export 2 Edit gives you access to standard and formatting tools 3 Sort allows you to sort columns and freeze header rows

Google Confidential and Proprietary Apps 26 Formulating spreadsheets 1 File lets you perform basic functions, including export 2 Edit gives you access to standard and formatting tools 3 Sort allows you to sort columns and freeze header rows 4 Formulas let you specify common functions

Google Confidential and Proprietary Apps 27 Formulating spreadsheets 5 Revisions lets you see your spreadsheet’s version history 5 5

Google Confidential and Proprietary Apps 28 Formulating spreadsheets Docs Demonstration

Google Confidential and Proprietary Apps 29 Formulating spreadsheets Try this: Use spreadsheets tools In Docs Center, upload the spreadsheet at the following url: /Sample.xls With Sort, freeze the top three rows and scroll through the document Using Formulas, select the values in the third column and find the average (AVG) value Use Revisions to revert your spreadsheet to its original version.

Google Confidential and Proprietary Apps 30 Agenda Docs overview Adding files to Docs Editing documents Formulating spreadsheets Creating presentations Previewing and printing Organizing your Docs Quiz

Google Confidential and Proprietary Apps 31 Creating presentations “I’m excited to be able to create and share presentations online. Will you show me the basics of creating a presentation and how to share it?

Google Confidential and Proprietary Apps 32 Creating presentations File lets you perform basic functions, including Save As… 2 Edit lets you add and format slides and change the theme 3 Slide navigator shows slide order and lets you edit individual slides 4 Start presentation takes you to full screen mode

Google Confidential and Proprietary Apps 33 Creating presentations Controls move you ahead and back in the slideshow 6 Share lets you chat with viewers and lead a presentation

Google Confidential and Proprietary Apps 34 Creating presentations Docs Demonstration

Google Confidential and Proprietary Apps 35 Creating presentations Try this: Edit and view a presentation In Docs, upload the presentation located at the following url: Sample.ppt Using Edit, add an image to the first slide Use the Slide navigator to move the first slide down one space Choose Start presentation to show the slides on your screen

Google Confidential and Proprietary Apps 36 Agenda Docs overview Adding files to Docs Editing documents Formulating spreadsheets Creating presentations Previewing and printing Organizing your Docs Quiz

Google Confidential and Proprietary Apps 37 Previewing and printing “I’d like a printed copy of my document. What’s the best way to do that with Docs?”

Google Confidential and Proprietary Apps 38 Previewing and printing Preview loads your document without any tools 2 Print formats your document for printing

Google Confidential and Proprietary Apps 39 Previewing and printing Get info: Adjusting print settings Docs print with Web headings by default In Firefox: >File >Page Setup… >Margins & Header/Footer In Internet Explorer: >Printer menu >Page Setup… Headers and Footers

Google Confidential and Proprietary Apps 40 Previewing and printing Docs Demonstration

Google Confidential and Proprietary Apps 41 Previewing and printing Try this: Use Preview and Print on various documents Open your “Sample” document and click Preview and Print Open your “Sample” spreadsheet and click the Preview and Print Open your “Sample” presentation and choose Printable view

Google Confidential and Proprietary Apps 42 Agenda Docs overview Adding files to Docs Editing documents Formulating spreadsheets Creating presentations Previewing and printing Organizing your Docs Quiz

Google Confidential and Proprietary Apps 43 Organizing your Docs “I know that eventually I’ll have so many Docs I won’t know what to do with them. How can I keep on top of my important files and make them easy to find?”

Google Confidential and Proprietary Apps 44 Organizing your Docs Folders and types let you see groups of similar documents 2 Add to folder helps you to organize selected files 3 Stars can highlight important documents 4 Search Docs will help you find the files you’re looking for

Google Confidential and Proprietary Apps 45 Organizing your Docs Docs Demonstration

Google Confidential and Proprietary Apps 46 Organizing your Docs Try this: Move documents into a folder Check the box next to the “Sample” Doc and use Add to folder… to place it in the “Apps Training” folder Drag-and-drop the “Sample” spreadsheet to the “Apps Training” folder Add a Star to the “Sample” spreadsheet file Click through the Folders and types to see how your files are filtered

Google Confidential and Proprietary Apps 47 Agenda Docs overview Adding files to Docs Editing documents Formulating spreadsheets Creating presentations Previewing and printing Organizing your Docs Quiz

Google Confidential and Proprietary Apps 48 Quiz To see how much you’ve learned today, discuss each of the following: How would you save a document to a PDF file? How would you go about viewing different revisions of a spreadsheet? Which two tools will be most helpful to you when using Docs?