© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Asset Life Cycle

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Asset Life Cycle – An Overview Structure of Asset Life Cycle Tally.ERP 9 for Asset Life Cycle Process Flow Primary Requirement Tally.ERP 9 – Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Structure of Asset Life Cycle

© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 Asset Life Cycle – An Overview

© Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Asset Master Asset Life Cycle Management Asset Master MIS Reports Transaction Key Events Security Control

© Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Process Flow – Asset Master

© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Primary Requirement – Asset Master Category / ModuleMajor RequirementExplanation Asset MasterAsset groupAsset groups can be defined to segregate assets under one category. Based on asset group various reports can be generated Asset typeTangible and intangible items can be created as masters grouped under certain asset master. Business unitBusiness unit are the department where the particular assets will be sent after purchase Service typeService types like AMC, monthly check, etc can be defined through this master. Vendor details can be tagged through whom services can be done with their standard rates.

© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Tally.ERP 9 Fitment – Depreciation Method SL No.RequirementPart of Tally.ERP 9Part of Solution 1Asset group creationYes 2Asset group alterationYes 3Asset type creationYes 4Asset type alterationYes 5Business unit creationYes 6Business unit alterationYes 7Service type creationYes 8Service type alterationYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Transaction Asset Life Cycle Management Asset Master MIS Reports Transaction Key Events Security Control

© Tally Solutions Pvt. Ltd. All Rights Reserved 10 Transaction

© Tally Solutions Pvt. Ltd. All Rights Reserved 11 Transaction Category / ModuleMajor RequirementExplanation TransactionAcquireAssets are received tagged and stored in a location. Warranty and insurance details are also captured for future reference DeployAssets issued to business unit and users who owns it with date will be captured. Similarly details of asset returned will be captured. MaintainAsset upgrade details like spares parts added or removed, added date and supplier details are recorded. Service and support required for the asset are also captured with details of type of service, supplier details, service charged and remarks RetireAsset when sold or disposed, the date of disposal, disposal value and reason are captured AuditAsset audit details with audit date and remarks are recorded

© Tally Solutions Pvt. Ltd. All Rights Reserved 12 Tally.ERP 9 Fitment – Transaction SL No.RequirementPart of Solution 1Asset receivedYes 2Asset taggingYes 3PO detailsYes 4LocationYes 5Warranty start and end dateYes 6Vendor detailsYes 7Insurance type and numberYes 8Insurance provider detailsYes 9Deployment detailsYes 10Location where asset is presentYes 11Asset user name and business unit nameYes 12Return of asset detailsYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 13 Tally.ERP 9 Fitment – Asset classification SL No.RequirementPart of Solution 13Return dateYes 14Asset upgrade detailsYes 15Spare addedYes 16Spare removedYes 17Date of upgradeYes 18Service detailsYes 19Service provider nameYes 20Service typeYes 21Service valueYes 22Asset sold/Disposed detailsYes 23Date of disposalYes 24Disposal valueYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 14 Tally.ERP 9 Fitment – Asset classification SL No.RequirementPart of Solution 25Audit of assetYes 26Date of auditYes 27Remarks during auditYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 15 Security Control Asset Life Cycle Management Asset Master MIS Reports Transaction Key Events Security Control

© Tally Solutions Pvt. Ltd. All Rights Reserved 16 Process Flow – Security Control

© Tally Solutions Pvt. Ltd. All Rights Reserved 17 Primary Requirement – Security Control Category / ModuleMajor RequirementExplanation Capital Purchase Management Company level securityAdministrator can define multiple security control at the company level. These security controls can have different configurations and can be assigned to the users. User level securityUser can be controlled from creating/altering the transactions. User can be restricted from viewing the reports too through the security management

© Tally Solutions Pvt. Ltd. All Rights Reserved 18 Tally.ERP 9 Fitment – Security Control SL No.RequirementPart of Tally.ERP 9 1Types of securityYes 2Allow facilities to create/alter transactionsYes 3Disallow facilities to create/alter transactionsYes 4Allow/Disallow to view FAM reportsYes 5User level security creationYes 6Security level creationYes 7User name and password creationYes 8Linking security level to usersYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 19 Key Events Asset Life Cycle Management Asset Master MIS Reports Transaction Key Events Security Control

© Tally Solutions Pvt. Ltd. All Rights Reserved 20 Process Flow – Key Events

© Tally Solutions Pvt. Ltd. All Rights Reserved 21 Primary Requirement – Key Events Category / ModuleMajor RequirementExplanation Key EventsEvents TriggerFacility provided in the product to notify to the user about certain action that need to be taken with regard to the items. E.g, audit need to be done on a particular date, servicing of certain assets need to be done. Replacement of spare parts etc. Popup messagesProduct have the capacity to provide an alert message about the next insurance that need to be paid, warranty expiry date, etc,

© Tally Solutions Pvt. Ltd. All Rights Reserved 22 Tally.ERP 9 Fitment – Key Events SL No.RequirementPart of Solution 1Event TriggerYes 2Popup messagesYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 23 MIS Reports Asset Life Cycle Management Asset Master MIS Reports Transaction Key Events Security Control

© Tally Solutions Pvt. Ltd. All Rights Reserved 24 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanation MIS ReportsAsset type reportReport provides information about all the assets types. This report carries further information like purchase order, asset ID, serial number and remarks Asset tagging reportReport provides detail of a particular asset type. This report contains information detail like purchase order of the asset, location the asset lies currently, etc. Warranty configuration report Report provide the information about the asset warranty period. Other information like vendor from whom the asset was purchased and their contact details are also available in this report Insurance reportThis report is useful to get the information about the type of insurance allocated for the assets. Report provide information about the insurance provider, insurance number and validity period Issue and return reportThis report provide information about the issue and return date of an asset with remarks. Report tells about the asset user and in which location it is currently present. Upgrade reportThis report provide complete history about the up gradation done for an asset. Spare parts added\removed, vendor details, date on which the action was taken with remarks are displayed

© Tally Solutions Pvt. Ltd. All Rights Reserved 25 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanation MIS ReportsService reportThis report provide information about the servicing done to an asset. Date of service, service type, vendor details, servicing charges and action taken details are displayed Retire reportReport provides information about the retirement of an asset. Disposal or sale done to, disposal date, disposal value with remarks are key parameters displayed in it Audit reportReport provide audit detail of an asset. When the audit was done and conclusion of it.

© Tally Solutions Pvt. Ltd. All Rights Reserved 26 Tally.ERP 9 Fitment – MIS Reports SL No.RequirementPart of Solution 1Asset reportYes 2Asset tagging reportYes 3Warranty configuration reportYes 4Insurance reportYes 5Issue/Return reportYes 6Upgrade reportYes 7Service reportYes 8RetireYes 9AuditYes

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