DCS Goal 5.01 – 5.05 Review

Sections Covered 5.01 – Font Attributes 5.02 – Editing Tools 5.03 – Business Letters 5.04 – Memo and – Simple Reports

FONT ATTRIBUTES Goal 5.01

Things you need to know about Font refers to the type, or letters, in which a document is printed consists of the typeface, style, size, and effect attributes used to change appearance of font

Things you need to know about Font Attributes

EDITING TOOLS Goal 5.02

BUSINESS LETTER GUIDELINES 5.03

Things you need to know about Business Letters If stationary is used, return address is not keyed in MarginInches TopUsually 2 – 2 ½’’ Right1 inch Left1 inch

Personal Business Letter

Block-Style Business Letter

Modified-Block-Style Business Letter

Things you need to know about Two-Page Letters At least two lines of the body of the letter must be carried to the 2 nd page. Avoid carrying over just the complimentary close and signature block. AVOID 2 nd page requires: Heading, either a single or multiple line heading Top margin is 1’’ 2 nd page should not be in letterhead, but of the same quality paper. Single line at bottom of pageSingle line at top of page

Letter with special parts

MEMOS AND Goal 5.04

Things to know about Memos Memorandums are correspondences written to people within the same business or organization. Top margin is usually 1’’-2’’ depending on length of memo. Side margins are 1”. Single spaced within paragraphs. Double spaced between paragraphs. Formal memos use a special heading, usually preprinted on stationary.

SIMPLE REPORTS Goal 5.05

Title Page Guidelines

Outline Guidelines 2’’ Top Margin. 1’’ left and right margins (unless bound report then 1.5’’ left margin) Main entries should be in all caps (show with Roman numerals)

Table of Contents Guidelines Use same margins as report