Produce Safety University: Take-Home Training for Professional Standards Buying Smart, Buying Safe 1

Objectives At the end of this training session, participants will be able to: 1.Identify differences among produce vendor options. 2.Understand types of liability insurance. 3.Describe purchasing specifications for fresh produce that result in obtaining desired products. 2

Buying Safe Safe produce supply chains You can’t improve food safety later for fresh produce 3 Broadline Distributor Produce Distributor Produce Cooperative Direct from Farm School Garden

Broadline Distributors and Produce Distributors Provide variety and year-round availability Require food safety practices of grower(s) Maintain internal food safety program(s) Consider or already purchase local produce 4

Produce Cooperatives Offer greater variety and amounts of products from multiple farms Reduce need for multiple transactions with streamlined ordering, receiving and billing Evaluate food safety practices from all sources Address traceability to avoid commingling 5

Direct From Farm Buy with the seasons Develop flexible menus with creative recipes Promote use of local foods Advertise that menus are subject to change 6

Direct From Farm Things to consider: – Communicate/negotiate pricing and payment terms – Multiple orders, deliveries, and invoices Obtain food safety quality assurances -GAPs certification -Grower training about GAPs - Document Good Agricultural Practices (GAPs) - Farm Visit 7

Liability Insurance Food product liability General farm liability 8

Formal and Informal Purchasing “A good procurement is a competitive procurement”— this goes for local purchases, too! Write clear and detailed specifications to: – Communicate what you want and how packed – Provide consistency from supplier to supplier Provide estimated amount to be purchased 9

Formal and Informal Purchasing Purchasing Local Foods for Use in Federal School Nutrition Programs USDA Farm to School Program Procurement Guide 10

Specifications Apples 11

Specifications Apples Price per case: $

Specifications Apples, include name of variety here, 40 lb. case, 125 count, quantity to be purchased during bid period: 200 cases 13

Specifications Apples, include name of variety here, 40 lb. case, 125 count, quantity to be purchased during bid period: 200 cases Price per case: $

Specifications Apples, McIntosh, 40 lb. case, 125 count, U.S. Extra Fancy or U.S. Fancy only, quantity to be purchased during bid period:

Specifications 16 U.S. Extra Fancy- $26.00 U.S. Fancy- $19.00* *Source: AMS Market News Custom Average Tool Report

Specifications 17

Specifications 18 U.S. No. 1 $34.00 U.S. Fancy $41.00 U.S. Extra Fancy $48.00 per case* *Source: AMS Market News Custom Average Tool Report

Complete Purchase Inspect the delivery vehicle Take and record temperatures Receive or take action (accept or reject) Safely store, handle, and serve 19

Other Bid Considerations Climate controlled trucks for delivery GAP/GHP certification of sources Vendor HACCP plan Definition of local Identify number of days from harvest to delivery Product traceability documentation 20

Traceability Farm CO-OPSDistributor School School garden Produce Distributor ProcessorShipper 21

Traceability Farm CO-OPSDistributor School School garden Produce Distributor ProcessorShipper 22

Traceability Best Practices for School Nutrition Operations Purchasing records Receiving and storing (avoid commingling) Tracking internal distribution Documenting service of fresh produce Conducting mock recalls 23

Traceability Conducting Mock Recall of Produce in a School Nutrition Operation pdf 24

Thank you for participating! 25