Excel Lesson 14 Creating and Using Macros Microsoft Office 2010 Advanced Cable / Morrison 1

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives Understand macros. Review macro security settings. Record a macro. Save a macro as a macro-enabled workbook. Run a macro. 222

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Objectives (continued) Edit a macro. Create a button. Align and format a button. Open a macro-enabled workbook. 3

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Vocabulary 444 button code macro virus

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Introduction A macro automates a common, repetitive task you perform in Excel. In this lesson, students will learn how to: – Create macros – Run a macro – Make changes to a macro – Add a macro to a button 5

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Understanding Macros A macro records a series of steps that you do frequently, such as formatting text. Visual Basic for Applications (or VBA) is the program used to create macros. Code refers to the macro actions formatted in easy-to-read sentences. 6

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Reviewing Macro Security Settings Macros are susceptible to a virus attack. A virus is a computer program that is designed to reproduce by copying itself and attaching to other programs in a computer. – Can cause extreme damage to data You can set one of four macro security levels in Excel. 7

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Reviewing Macro Security Settings (continued) Macro security level options 8

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Reviewing Macro Security Settings (continued) Trust Center dialog box 9

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Recording a Macro To begin recording a macro: – Click the Record Macro button in the Code group on the Developer tab. – Fill out the options in the Record Macro dialog box. – Click OK to close the dialog box; the macro will start recording. 10

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Recording a Macro (continued) Record Macro dialog box 11

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Saving a Workbook as a Macro- Enabled Workbook The file extension.xlsm is used for a macro- enabled workbook. A macro-enabled workbook lets you save a macro in the workbook and run the macro. You can save an ordinary Excel workbook as a macro-enabled workbook using the Save As command. 12

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Saving a Workbook as a Macro- Enabled Workbook (continued) Save As dialog box 13

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Running a Macro After a macro is created, it is ready to use. Excel provides different ways to run a macro: – Use a shortcut key combination if one was created in the Record Macro dialog box. – On the Developer tab in the Code group, select the Macros button. The Macro dialog box appears. Click the macro you want and click the Run button. 14

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Editing a Macro Macros are easy to edit. To edit a macro, you need to make changes to the VBA code. The code word Sub indicates the start of the macro. The code End Sub signals the end of the macro. 15

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Editing a Macro (continued) Example of a macro in VBA code 16

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Editing a Macro (continued) Making edits to the Formats macro 17

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a Button A button is called a control. – Controls the actions that are assigned to it When you create a button, you are asked to assign a macro to it. When you click the button, the macro will run. 18

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Creating a Button (continued) Worksheet with both buttons added 19

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Aligning and Formatting Buttons To select a button with an assigned macro, right-click the button. – A shortcut menu appears. With more than one button selected, the Format tab appears on the Ribbon. – Format tab has options to make changes to the buttons, such as aligning buttons. 20

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Aligning and Formatting Buttons (continued) Alignment options 21

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Aligning and Formatting Buttons (continued) You can right-click a button and choose Format Control from the shortcut menu. 22 Format Control dialog box

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Opening a Macro-Enabled Workbook When a workbook with macros is opened, a security warning appears on the Message Bar. – The warning is displayed whenever the Disable all macros with notification option is chosen. To enable the macros, click the Enable Content button on the Message Bar. 23

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Opening a Macro-Enabled Workbook (continued) Message Bar with security warning 24

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Summary In this lesson, you learned: Macros can automate frequently used tasks. You can review and change macro security settings. You can record a macro. A workbook can be saved as a macro- enabled workbook. 25

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) After a macro is created, you can run the macro. If changes need to be made to a macro, you can edit the macro. Buttons are a type of form control that have a macro assigned to them. 26

Excel Lesson 14 Cable / MorrisonMicrosoft Office 2010 Advanced Summary (continued) Buttons can be aligned and formatted. When you open a macro-enabled workbook, you can enable the workbook contents and run any macros in the workbook. 27