UTSA Department of Human Resources

 Separating employee clears out on the last day of employment  Problems associated with the old process include: ◦ no advance notice for key departments ◦ Not all departments aware of separation ◦ No verification of signatures on out-processing checklist ◦ Inadequate key control process ◦ No mechanism to recover outstanding fees or university property ◦ Inconsistent termination of all accounts ◦ Outdated separation forms

 Separating employee required to walk a form to 5 locations to obtain signatures  At least 3 more departments wanted to be added

 Launched on Friday, January 30, 2009  Improve method of collecting University property, securing network accounts, and resolving any financial obligations  Notify all key stakeholders (SNG) – 15 depts.

 Use of internet & – mass distribution  Updated forms (PDF)

 Accept the resignation in writing (Template) 

 Access the Separation Notification Form from the HR websiteSeparation Notification Form

Welcome to UTSA's Separation Process! If you are responsible for ensuring that the appropriate UTSA departments (Separation Notification Group or SNG) are notified of an employee's separation from employment at UTSA, you may do so by completing the Separation Notification Form via this link:

 HR website – Forms  SNG will respond by (clear or not)  Using the Separation Processing Checklist - indicate if cleared or N/A.  If outstanding issues - notify employee

 Once cleared, forward checklist & the separation form to HR  Unless there are any outstanding obligations, employee goes to one place – HR

 Enhancements  Your feedback is important  Questions?

David Diaz Employee Relations or