Logistics Mining Manufacturing Services

Our staff, our customers and the places in which we do business benefit from the values we believe. Values To establish a nationwide presence where we provide our customers with the highest quality services. Vision We are determined to maintain the highest standards of service provision to ensure that, through steady, strategically - planned growth, our company's success will be evidenced by our recognition as the leader in the customer-focused information management solutions nationwide. MISSION

Records Management is a process of ensuring the proper creation, maintenance, use and disposal of records to achieve efficient, transparent and accountable governance.

 Systematic synchronization of records  Own Godown  Own Manpower  Own Fleet  Flexibility  Confidentiality  Cost Effective  Safety  Security  Periodic survey all Clients

 Organizing information for retrieval when needed.  Protecting records that are essential to mission-critical business operations.  Reducing labour requirements for the creation, organization, retrieval and dissemination of recorded information.  Minimizing storage requirements (space, equipment and supplies) for given quality of records.  Reducing the time and effort required to reconstruct vital information in the event of disaster, theft, and other loses.

 EFFICIENT  ECONOMICAL  SECURE

 Professional trained by world leader in records management service.  Destruction of records on instruction.  Use of bar coding for easy tracking.

 Quick retrieval through orderly storage.  Leading-edge RSSQL Technology from global giant.  Contemporary equipment and infrastructure.

 Expensive real estate freed  Manpower requirement reduced  Trained professionals handle records leading to savings in time & cost  Maintenance cost reduced  Cost effective

 Spread over 2.5 Lakh cubic feet.  Scientific protection of records.  Key card access.

 Confidentiality and privacy.  Temperature controlled cabinet  Unmarked cartons and vehicle

 Central station security monitoring.  Secure loading and unloading.

CONVENTIONAL vs SYSTEMATIC STORAGE CHAOTIC STORAGE MODERN & SCIENTIFIC STORAGE

Coding Storing Inspecting Place files in order to save time when storing Add an identifying mark to ensure that the file is put in the correct place Name the file using the office classification system Make sure document is ready to be filed Make sure document is ready to be filed Sorting Place the files in the appropriate location for easy retrieval when needed Indexing

Customer File or Documentation sorting at customer site Indexing/Inventory & Packing in IRC cartons/bar-coding Transportation to IRC Warehouse Scan Location /entry into IRC server with bar-codes for files/location/cartons Placement on racks at designated location Softcopy of records to customer Continuous customer Act. Update in IRC server Monthly Billing Retrieval against Specific order of customer after necessary entry in IRC server OPERATION FLOW CHART

Goals and objectives should be SMART  S pecific  M easurable  A chievable  R ealistic  T ime-bound

 Viewing Room  Internal record management activities through Oneil RSSQL software (Barcode enabled)  Dedicated Web Portal for all Clientele (For tracking current status of records)

 Fax  High speed scanner  Customized services as per specialized business requirements  E- mail & Telephonic support

1. GENERAL 2. INTERNAL 3. CONFIDENTIAL 4. SECRET 5. TOP SECRET 6. MAXIMUM

IRC Records Management IRC House 1 Sunyat Sen Street, Kolkata Telephone: