With Microsoft Exchange Presented to ITAC July 15, 2008.

Slides:

Advertisements

Similar presentations

Microsoft ® Office Outlook ® 2007 Training Manage your mailbox IV: Archive old messages P J Human Resources Pte Ltd presents:

Advertisements

Retention Overview. Agenda Overview of the Retention Policy What This Means to You Alternatives to Communication Archiving in.

 Replace Information in () & underlined with Agency Specific Information  Replace Decision Tree & Category/Folder Examples with Agency Developed Ones.

Retention Policy Presentation Handouts Before you start, please print the available handouts on the Retention Policy page at: /index.html.

Outlook 2010 Quick Guide Table of Contents: Overview of client, Sending/Receiving , Using the address book………..……… Sent Items……………………………………………………………………………………………..…..8.

Review Questions Business 205

Draft Your Click on Hyperlink Click on insert Step by Step Guidance: Using Hyperlinks Select the file or folder you want to link to END Click OK.

Information Systems Services Archiving with Enterprise Vault ISS Training Unit.

( ) Basics Apr 2011 Public Computer Center Moore Memorial Library | Greene, NY.

Company LOGO State of Alaska Exchange & Active Directory Project Enterprise Technology Services ETS is a customer driven team that provides world class.

…your guide through terrain

Managing Your Mailbox Facilities IS Presents:. Is your mailbox getting too big? Managing Your Mailbox An overstuffed mailbox can cause problems. You won’t.

With Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory.

1 of 2 Microsoft Outlook 2003 makes it possible to delegate one or more people to read and create items in your Outlook account and to respond to e- mail.

Tony Brett Oxford University Computing Services OUCS Learning Technologies Group December 2005 Outlook: and more Tony Brett Oxford University Computing.

Migration Not such a big deal. What am I getting Increased mailbox size (from 2 GB to 50 GB for university Exchange users) Unified and calendaring.

How to Get The Most Out of Outlook 2003 Michele Schwartzman Division of Customer Support Summer 2006.

evidence. Safety To stay safe on the internet there are many points you need to follow. The first point is to change your password regularly, you.

Using your School Account. All Breck Co Student Accts. – First part is unique to you – Last part.

This is the first page of the log in, this is were you enter your unique details.

This PowerPoint presentation will show you how to use your productively and successfully.

Outlook 2007: Management Tips and Tricks. I. Prepare for July 1 Implementation of UCOP Management Program Address items in EVault – restore.

1 Outlook Live Live Messenger SkyDrive Office Live Live Spaces Live Groups.

user guide Having a strong password allows other users to struggle to guess. To make a strong password you should use up to 12 letters and 1 or 2.

Tool Kit. Receiving an When you receive an , it will appear on the white box, which is the conversation list. To do this you will have.

Manage your mailbox IV: Archive old messages Get fancy with Archive Archive can be very flexible. You don’t have to archive only at the selected time intervals;

Basic Records Management. What we’ll cover Virginia Public Records Act Definitions Understanding and using the LVA General Schedules The schedule cover.

 Overload  Taking Control of Your Inbox  Utilizing the Tools in Thunderbird  Archiving  Questions.

. Open a Click on your inbox and click on a you want to open then it will open.

Brad Houston, University Records Officer May 21, 2008.

Deployment David Rintoul Senior Records Management Specialist.

Microsoft Outlook 2007 Basics Distance Learning (860) 343 – 5756 Chapman 633/632 Middlesex Community College Visit

Mary Ott RIM Specialist NE SOS-Records Management Division March 20, 2012.

Archiving s. How to Manage Auto-Archive in Outlook Your Microsoft Outlook mailbox grows as you create and receive items. To manage the space.

Dylan Bayliff. Contents: 1- Sending s & Using etiquette 2- Staying safe and Accessing 3- Open s 4- Replying to s 5- Setting up contacts.

This PowerPoint presentation will show you how to use your productively and successfully.

A guide for new employees-.  When you see an that is highlighted and that looks like it is un-opened, double click on the bar to open the .

archiving By Alice Shelley. archiving archiving is a process for downloading, keeping and protecting all inbound and outbound .

Outlook 2003: Advanced Features Cooperative Conversations April 13, 2007.

Archiving Kealie Cox.. File sizes. If you have an that is too big to send, there are a couple of things that you could try: Copy & paste the text.

Archiving By Abbey Miller. What is Archiving s? Archiving removes messages from your inbox, but keeps them in your account under the ‘All mail’

Company Guidelines and Basic Rules for …. No text words or slang, all s sent have to be polite and formal Use suitable, relevant subject lines.

STAYING SAFE: Here are some safety tips when using Change your password regularly and keep it in a safe place. Don’t share your password with anyone.

Outlook 2003 Quick Guide Table of Contents: Overview of client, Sending/Receiving , Using the address book………..……… Sent Items………………………………………………………………………………………………..4-5.

The Internet 8th Edition Tutorial 3 Using Web-Based Services for Communication and Collaboration.

Tool Kit. Receiving an When you receive an , it will appear on the white box, which is the conversation list. To do this you will have.

Archiving By Chloe Holland. Archiving s archiving is a process for downloading, keeping and protecting all inbound and outbound .

Lesson 2 . Objectives Describe Understand how to send, reply, and forward Define and send attachments.

Microsoft Outlook 2010 Instructor: Julie Thorngren

Managing Your Inbox. Flagging Messages Message requires a specific response or action from the recipient Flagging draws attention to your request Quick.

Archiving Outlook Data and Keeping Your Mailbox Clean Lunch and Learn: April 5, 2005.

Create a new then select the options tab. Setting high/low importance.

tool kit. USER GUIDE Etiquette (Acceptable use policy) – a list of rules that we observe Use a suitable subject in the - this helps.

How MS Outlook Can Save Your Life! or at least make you a little more sane.

Retention Procedure How to create and name new folders.

Managing Electronic Mail ( ) Audrey Terry KDLA.

Outlook / Exchange Training. Outlook / Exchange: Agenda What Can Microsoft Exchange Do / How works at UST? and Inbox Mailbox Quota Archiving.

Using Microsoft Outlook Training By Gary Lane.

and Network Management Presented by: Information Technology.

What is GroupWise? A tool for communication in our organization A system to send and receive A way to increase productivity A method to get documents.

Retention Breakout Session

Advanced Data governance – labels (data classification)

Records Management Compliance Training

August 17, 2015 J. Boles, J.Burnias and M.Garcia Office 2013

Delegating Access & Managing Another Person’s Mail/Calendar with Outlook Information Technology.

What is a "Public Record" under the Local Records Act?

Basics of Retention 8/2018.

Presentation transcript:

with Microsoft Exchange Presented to ITAC July 15, 2008

 is a critical means of communication.  Some messages need to be kept  Other messages are best deleted Presented to ITAC July 15, 2008

 Some s must be retained for business use as required by law.  Sometimes we want to permanently remove mail.  Other times we want to keep mail forever  And sometimes, we delete mail only to find out later that we wish we hadn’t. Presented to ITAC July 15, 2008

 Only Official University Business needs to be kept for a certain amount of time. These include but are not limited to:  Contracts  Grants  Research  Hiring Decisions Presented to ITAC July 15, 2008

 Over 90% of s are not official business.  messages may be required to do your job. For the most part however, these are needed to perform your duties, but are not official records. These include most simple correspondence. Presented to ITAC July 15, 2008

 Jokes  Christmas cards  Personal correspondence  Personal pictures if received, should not be retained. Presented to ITAC July 15, 2008

Defaults:  Messages in your inbox will be automatically deleted six months after receipt. If you need to keep an for a longer period of time, you must move it into a retention folder. Presented to ITAC July 15, 2008

 The University has set up Managed Folders with varying retention periods:  University Business / Permanent  Archived, kept forever unless manually deleted  University Business / 10 years  University Business / 5 years  University Business / 3 years  General/ 2 years  Kept for the respective number of years or until manually deleted Presented to ITAC July 15, 2008

Type of FolderDeleted After Managed FoldersSpecified time limit Inbox6 months Draft1 month Sent2 years Calendar2 years Junk2 weeks All others1 year Presented to ITAC July 15, 2008

 When an item is deleted, it is moved into the Deleted Items folder.  Items in this folder are automatic ally deleted after 3 days.  After 3 days, the item is no longer is the user’s mailbox, but is still available on the system for 30 days. Presented to ITAC July 15, 2008

 Just because you delete a file, doesn’t mean it’s permanently deleted!  With the new system, backups will exist for only the last two copies of the message.  To permanently remove a document,:  delete it  delete it from Deleted Items, and  purge it from the system folder. Presented to ITAC July 15, 2008

 If you wish to keep messages, move them into the appropriate retention folder.  If you wish to delete messages, be aware that they may still be available for up to 33 days after the deletion.  If you don’t want a record of a message sent, don’t send it. Presented to ITAC July 15, 2008

 Old Dominion University must follow the Library of Virginia Retention schedule: /sched_state/ /sched_state/  Retention questions: Contact Donna Meeks at Presented to ITAC July 15, 2008