Copyright Dawna Drum, Maggie Jesse, and Don Krueger, 2006. This work is the intellectual property of the authors. Permission is granted for this material.

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Copyright Dawna Drum, Maggie Jesse, and Don Krueger, This work is the intellectual property of the authors. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the authors. To disseminate otherwise or to republish requires written permission from the authors.

Beyond the Institution: Building an IT Consortium “The ability to truly collaborate is one of the Greatest challenges facing higher education today.” -- Brian L. Hawkins, 2001

Why Not Collaborate? Concerns About: Peer Knowledge Peer Trust Not Invented Here Knowledge = Power Too Busy!

Who Collaborates?

Why Start a Consortium? Learn from peers… stay competitive TBS Roundtable 2005 Conference at Georgetown University

Why Start a Consortium? Share Work  Curriculum  Integration  Central IT  Strategic Planning or New Focus  ROI  Laptop Initiatives  New Construction  Membership / Communications  Reduce cost, maximize benefit! TBS Roundtable 2004 Carlson School of Management

Why Start a Consortium? Benchmark… gauge your level of innovation 2005 TBS Roundtable Survey data

Why Start a Consortium? Have fun! Enrich your worklife TBS Roundtable 2005 Conference at Georgetown University

Creating an IT Consortium Campus IT Leaders (CITL)

What is CITL? Campus IT Leaders (CITL)  One representative from each unit on campus  Meets monthly  Organized by the CIO’s office  Exchange of ideas, projects, concerns Chief Information Officer

Why do we meet? Highly decentralized university  Communication  Idea exchange  Policy development Constrained resources require more efficiency Professional development and networking

How is this effective? Championed by the campus CIO Campus IT leader acceptance Meets monthly Campus legitimacy and authority  Stewards of campus IT policy

Challenges Building/maintaining campus trust Not a grassroots effort  Buy-in  Trust  Topics Varied priority for participation by individual units

UW-Eau Claire UW-La Crosse UW-Oshkosh UW-Parkside Graduate Consortium UW-Eau Claire UW-River Falls UW-Superior Undergraduate Alliance UW-Superior UW-River Falls

Why was the Consortium formed? To offer courses more frequently To provide a wider variety of courses To pool subject matter expertise from many individuals

How is this effective? Students can move through the program more quickly The course load is spread across the faculty of four campuses Students work with faculty and students from a wider variety of locations and backgrounds

Challenges Building trust between campuses Building trust between individuals teaching same subject matter Varied priority for participation by individual units Technical support Administration

Future Direction AACSB accreditation for MBA Consortium Degree Expand Undergrad Alliance  More Summer courses  Youth Options for High School students  Possibly more schools  No plans for wholly on-line BBA

What is the TBS Roundtable? A professional association A learning opportunity A peer group A group of friends A thriving and growing community A lot of work!

Current TBSr Membership

Why start the TBS Roundtable? Learn what peers are doing Broaden your perspective Deepen your understanding Reduce costs Corroborate your beliefs Substantiate your claims

How did it get started?

Some Challenges Managing the Distance Motivating the Members Maintaining Continuity Overcoming Inertia Developing Momentum

Activities 2006 EDUCAUSE Midwest Conference AACSB & EFMD Annual Conference 3 rd Annual TBS Roundtable survey of Business Schools 3 rd Annual TBS Roundtable conference EDUCAUSE Annual Conference

Technology in Business Schools (TBS) Roundtable Mission: To meet the unique IT challenges in business schools by fostering collaboration among business school technology leaders. Goals:  To improve the overall quality of our schools’ information technology efforts  To develop and share best practices  To foster greater collaboration among peers  To engage in projects of mutual interest Contact Information:  TBS Roundtable Web site:  Don Krueger, Chair

How do you get there from here? Wh at stage are you at? 1 Source: The Iowa Empowerment Board CommunicationExchange information ContributionInformal support CoordinationDeliberate joint effort CooperationPlan together CollaborationSolve broader issues

A Model for Starting a Technology Consortium Step 1: Do Your Homework Step 2: Develop a Plan Step 3: Announce the Group Step 4: Determine Next Steps

How do you get there from here? , instant messaging, phone calls, and conferences

How do you get there from here?

Some Possible Pitfalls Time commitment Conflict among members Ownership of work must be:  Explicit – what is needed? when?  Discrete – one person responsible for each work item Uneven work quality Givers and Takers

Summary Many reasons to form an IT consortium Must overcome issues of trust, power and commitment Four practical steps you can take to form your own consortium Many resources (technical and written) are available

Share your collaboration stories!

Questions?

Step 1: Do Your Homework Why do you want to collaborate? Does a consortium already exist? If not, is there interest in having one? Birds of a Feather Attending a seminar sponsored by your accreditation organization Pilot Survey Cold calling Is there a need and do you want to take this on?

Step 2: Develop a Plan Develop a Mission Statement Find a group of individuals that share your interest and want to help Discuss/Revise Mission Statement Are there other groups you want to work with, e.g., the accrediting body or EDUCAUSE How will you communicate? Frequency? Tools? Leadership? Time commitment – approval of your leadership Other?

Step 3: Announce the Group Determine the method for announcing the group’s formation Ideally, address one of the issues your group is facing and present some solutions at a conference Prepare a Press Release and submit it to EDUCAUSE, the accrediting body, … Begin immediately generating a database of interested parties Have a postcard-sized information card for people to take home with them

Step 4: Determine Next Steps Do you… Conduct your own conferences? Incorporate your fledgling organization into another? How will you fund the organization? Will you become a legal entity or keep informal? Who will hold what offices?