Mobility Methods for document access while away from the office

No DMS installed Remote Desktop RDP Parallels GotoMyPc Citrix Cloud Access Box DropBox Egnyte Options Summary Using a DMS Cloud DMS Remote Desktop Web Module iPad – mobile device Check out Enterprise Option

Desktop based RDS Parallels GotoMyPc Remote Desktop Cons For smaller firms More difficult management Pros Secure and Convenient The attorney logs into their familiar desktop

Server Based Citrix MS terminal server Remote Desktop Pros Large firm capable Central management of desktops Remote access to familiar desktop remotely Cons Expensive solution Expertise to maintain All win apps may not work properly or at all Robust Connection needed as well as redundant

Box DropBox Egnyte Citrix Sharefile Cloud Access ons/gp_solo/2013/january_february/ clearing_cloud.html ”The opinions universally adopt “reasonable care” as the standard for attorneys looking to store their data in the cloud. Unfortunately, you will be hard pressed to find concrete guidelines of what constitutes reasonable care” ABA Opinions

Security Features Box has a better toolset for enterprises to manage security and access controls for users. Admins can now dictate whether individual users and groups may share folders and files with external users. Admins can block or enable a user's specific devices from accessing the service. Extra log-in security -- if Box notices a user logging in from an unrecognized IP address or browser on an unknown device, it will ask them to validate via . Integration with Samsung Knox, a new mobile device management platform being planned by Samsung. Integration with two data loss prevention systems, CipherCloud and Code Green. Companies with highly regulated documents use DLP systems to scan documents for particular types of information, such as Social Security or credit card numbers, then apply policies that restrict sharing and usage. Analytics provided with partner GoodData that allow companies to see how employees are using Box -- for instance, how many documents they're uploading. Active Directory, SSO Support 256-bit AES encryption Cloud Access Box.com

Remote data access options using a DMS

Cloud DMS Remote Desktop Web Module iPad – mobile device Check out Enterprise Option Options Using a DMS

Netdocuments Worldox GX3 Cloud Cloud DMS

Pros Convenience – anywhere anytime access Secure Data Center Data Backup Managed Servers, Patch's etc Lower monthly price, instead of upfront purchase Need to consider reduction in onsite resources Cloud DMS Cons More cost for software long term Only as good as your internet connection Typically no ‘offline option Will appear a little slower and some delays if your used to a traditional DMS solution

Year 1Years Cloud $ 2, $ 7, Traditional $ 2, $ 3, Cloud DMS While over three years traditional onsite DMS for 5 users is approximately half the cost of cloud, the following must be taken into consideration: Server cost and replacement Storage Backup Patch’s & Upgrades Personnel to manage and monitor 5 user Pricing

Cloud DMS Most Cloud providers will have far better security, Redundancy, processes, and certifications than a typical firm could afford to implement An issue for your firm may be that someone ‘else’ is in control of this and not the firms trusted IT staff.

Cloud DMS Where is the data center Who manages the servers and supports them? Reputation/existing clients Redundancy / recovery SLA Cloud DMS Considerations:

Cloud DMS Local OfficeInternet Connection Support Staff HardwareData Center Examine your weakest link

GX3 Cloud Demo Cloud DMS

Desktop based RDS Parallels GotoMyPc Remote Desktop Cons For smaller firms More difficult management Pros Secure and Convenient The attorney logs into their familiar desktop

Server Based Citrix MS terminal server Remote Desktop Pros Large firm capable Central management of desktops Remote access to familiar desktop remotely Cons Expensive solution Expertise to maintain All win apps may not work properly or at all Robust Connection needed as well as redundant

Remote access from any computer Web interface Scaled down feature set Typically no app integration Limited integration Web Modules

Convenient access Adequate search and viewing Limited Editing Manual check in process Document access is only as good as your connection I-pad sandboxing prevents robust application integration Normally no cost apps iPad – Mobile Device

Becoming a legacy feature Files on servers are locked to prevent editing until documents are checked back in. Check out / Check in

Essentially GX3 Cloud but on your servers Allows for in-office access through standard application Remote connectivity provides full Worldox application via published app and Worldox communication server for full local desktop application access No learning curve. Users have same experience in office or out. Easily install in your choice of data center for private cloud access Enterprise Option

Remote Office Hotel Home MS Terminal Server Documents Main Office Same experience, your choice of delivery! Worldox Enterprise Server

Ray Zwiefelhofer President World Software Corporation Thank you