Christian Service Healthy Communities Clinical Excellence Introduction to the New Talent Acquisition Team, Tools, and Processes

2 Coming together is a beginning. Keeping together is progress. Working together is success. - Henry Ford

3 Courtney IvyRecruiting Kim Sasha Gabe OrtaNurse Samantha RodriguezRecruiting Whitney WillisContract Whitney KlingbeilContract Candace BlacklockContract Gaylene McCluskeyOperations Ruth Juanita Michelle

4 What’s New in Recruiting! Talent Acquisition is now a centralized/regionalized HR function supporting the Texas Region for Covenant Health Recruiters are aligned to service lines/functions in order to develop consistent relationships with managers and build pipeline of candidates A comprehensive sourcing strategy will be used including traditional and aggregate job boards as well as social media like LinkedIn

5 Job Posting Resume Databases Job Aggregators ResourceDefinition Career Builder.com Job posting site dedicated to Support Services roles. Resume database access also available for sourcing purposes. AllNurses.com Job posting site dedicated to positions within clinical and nursing specialty. Resume database access also available for sourcing purposes. HealthjobsNationwide.com Job posting site dedicated to positions within allied health specialty. Dice.com Job posting site dedicated to technical and IT talent. Resume database access also available for sourcing purposes. DiversityWorking.com Job posting site dedicated to general talent pipeline with an emphasis on diversity. Hero2Hired.com Job posting site dedicated to general talent pipeline with an emphasis on transitioning military talent. HireAHero.com Job posting site dedicated to general talent pipeline with an emphasis on transitioning military talent. recruitABILITY.com Job posting site dedicated to general talent pipeline with an emphasis on diversity. TweetMyJobs.com Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions. Jobs2Careers.com Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions. Indeed.com Job posting aggregator that pulls jobs from our careers website and pushes them to their site. Allows for additional visibility for our positions. Recruitment Advertising

6 ResourceDefinition Social Media Linked IN Recruiter Full Database Access Only high level positions are posted by recruiter. Limited posting availability Job postings Candidate profile access Candidate campaign Access to user groups and associations Recruiter profile critical jobs updates Hiring Manager access to market and promote their jobs through Linked In Social Media Advertising ResourceDefinition Local KCBD Website Job Spot online

7 Recruitment Process Hiring manager creates requisition Ministry specific Approval Process Recruiter receives and post to website Recruiter initiates Intake session with Hiring manager Manager receives short vetted list of candidates and skill survey is sent for reference checks Manager sends to recruiter of interviewee selections Peer team Interviews candidates Hiring manager s to recruiter 1. Selected Candidate name 2. Job Requisition number being offered 3. Hourly Rate offered 4. Tentative Start Date Please plan for 2-3 weeks out from offer to allow for onboarding process Recruiter s offer information to coordinator to initiate the pre-employment process

8 Pre-Employment Process Coordinator sends offer letter & job description to selected candidate Coordinator contacts candidate to notify them of from HireRight & start the new hire paperwork Once background is complete Candidate will be scheduled for Health Screen Coordinator sends paperwork to Shared Services at System Office to be processed. An will be sent to the manager with Employee ID After candidate is cleared coordinator will hiring manager to determine official start date/orientation. Candidate is contacted to come into HR for the following: Badge I9 Certification Verification Ministry specific paperwork Once new employee begins on their first day of employment the requisition is closed

9 Hello, We are excited to inform you that your new hire employee Onboarding Tester 2 filled on requisition with a job title of has been entered into PeopleSoft with an Employee ID of. The employee is continuing the pre-employment process with the health screen and you will receive an once the health screen is complete. At this time, unless you have heard from your Recruiter, we are still on target for a start date of. We are hopeful that by receiving this Employee ID early, that you will have time to request additional system access as needed for the position. Should you have questions or concerns, please contact your Talent Acquisition Coordinator for further information. Thank you, St. Joseph Health Talent Acquisition Notification of Employee ID

10 Standards  Covenant is no longer hiring nicotine users as of January 1, 2013  Position MUST be posted 7 calendar days  Interviews must take place after position is posted  If offer is made before 7 th day TAQ can initiate the hiring process on day 5  Positions expire within 6 months of being posted (Manager will be contacted before closed to ensure candidate is not in process)

11 Transfers  Transfers must apply online for a position  After manager offers candidate the position a transfer/promotion EAF is sent to the recruiter/Ruth Martinez  Promotions, status change, and terminations require a paper EAF *Promotions & status change EAF recruiter *Terminations are turned into your generalist  A new hire who has completed at least 6 months of satisfactory service in their department may apply for internal transfer online at  If an employee receives a corrective action the recruiter will notify the hiring manager in of the transfer request and to look into the employee’s file and discuss with current hiring manager

12 Taleo Issues Contact Elena for any Taleo technical Reminders The hiring process is highly dependent upon the applicant’s timely response throughout the entire process If applicant fails to return to employee health to get their TB read on the day assigned it will cause a week delay in the process Midpoint approvals are required before an offer can be extended Official start date must be confirmed by the hiring manager once the candidate has been cleared in order for the new hire to begin employment

13 Questions & Feedback