1* THE NATIONAL ACADEMY OF SCIENCES OF BELARUS ID CENTER Traceability from the point of view of standarizers and regulators Victor Dravitsa Director of Center for Identification systems and e-business operations, Vice-Chairman of the Bureau UN Centre for Trade Facilitation and E-business (UN/CEFACT)

2* 2 Tasks of adoption of electronic interaction systems in manufacture, trade, logistic, transportation General Food Low (Traceability) REACH (Registration, Evaluation and Authorisation of Chemicals) standards for quality, safety and traceability ISO 28000,ISO 22000, ISO etc. e-Trade On-line confirmation of quality and safety of products Data synchronization in supply chains Single Window – description of products by suppliers according to the requirements of the uniform international standards Domestic market Foreign market Electronic interaction of the supervision bodies

3* TRACEABILITY 3 Traceability - the ability to trace the history, application or location of materials and components, manufacturing processes and finished goods ISO 9000:2005 Quality Management Systems. Fundamentals and vocabulary

4* SUPPLY CHAIN Ensures safety Maintains Traceability of products supplied Supports the continuity of production activities Protects against counterfeit products Allows copyright protection of manufacturer and brand protection 4

5* Traceability in Supply Chain The traceability system allows to: reduce the risk of hazards in the production process, quickly respond to unusual situations Identify all potentially hazardous products, to simplify the review and withdrawal at any stage of its life cycle much faster track in the opposite direction of the stepwise movement of goods to the source of potentially hazardous substances that have led to negative consequences to strengthen the control on identified high risk areas to prevent similar problems in the future to minimize financial losses from product recall, as only certain batches may be reviewed 5

6* The system of product identification and Traceability provides the following tasks: Identification of incoming materials and components, labeling of materials and components in accordance with the rules of identification set at the enterprise Tracking the usage of materials and components in order to eliminate the production of products and materials that do not meet the requirements Marking the finished product a unique label - products, packaging, party Tracking of shipment and usage of finished products at the consumer market Requirement for traceability of products at any stage of the production is an integral part of quality management system in accordance with ISO 9001

7* ECE Working Group on Standardization Policies and Cooperation on regulatory issues (WP6) Usage of market surveillance infrastructure as an additional tool for consumers and users protection against counterfeit goods and products Health protection Public safety Protection of Intellectual Property Rights "Providing opportunities for market surveillance authorities to fulfil regulatory functions by applying technical regulations and international standards, including the creation of safety management and traceability system of the supply chain of goods, identification, assessment of security threats and risks, as well as Electronic Data Interchange for administrative, commercial and transportation purposes... " Proposal of Belarus Recommendations.

8* The business processes regulated by the UN / CEFACT 8 Commercial Procedures Establish Contract Order Goods Advise On Delivery Request Payment Packing Inspection Certification Accreditation Warehousing Commercial Procedures Establish Contract Order Goods Advise On Delivery Request Payment Packing Inspection Certification Accreditation Warehousing Transport Procedures Establish Transport Contract Collect, Transport and Deliver Goods Provide Waybills, Goods Receipts Status reports etc. Transport Procedures Establish Transport Contract Collect, Transport and Deliver Goods Provide Waybills, Goods Receipts Status reports etc. Regulatory Procedures Obtain Import/Export Licences etc Provide Customs Declarations Provide Cargo Declaration Apply Trade Security Procedures Clear Goods for Export/Import Regulatory Procedures Obtain Import/Export Licences etc Provide Customs Declarations Provide Cargo Declaration Apply Trade Security Procedures Clear Goods for Export/Import Financial Procedures Provide Credit Rating Provide Insurance Provide Finance Execute Payment Issue Statements Financial Procedures Provide Credit Rating Provide Insurance Provide Finance Execute Payment Issue Statements INVOLVES Prepare for Export ExportTransport Import SHIPBUY PAY Prepare for Import Buy-Ship-Pay

9* Multiplicity of approaches to identification of objects and products of various economic fields (agriculture, industrial production, food, pharmaceutical production, etc.) impedes traceability in the chain “manufacture-shipment- distribution-sale-realization-utilization”, makes it difficult to create unified national and international on-line platforms for Tracking and Tracing of production and generates complicated interaction of the regulatory bodies and business which causes huge total expenditure. Multiplicity of approaches to traceability – complicated interaction and huge total expenditure

10* 10 Principals for traceability in supply chain 1. Identification 2. Master – data (e-Pass) 3. Classification 4. Synchronisation data (GDSN - the Global Data Synchronisation Network ) 5. EDI (Electronic Data Interchange )

11* 1. Principles of tracing 2. Used technologies3. Implementers Unique identification Universal automated identification of participants, materials, constituent parts, production ISO 15417, ISO 15420, ISO 15459, ISO 24724, ISO 16023, ISO 18004, etc. GTIN, SSCC, GLN, Application Identifiers - AI Acquisition, processing and recording of data Automated data acquisition based on bar coding technologies and RFID technologies EAN/UPC, UCC/EAN-128, ISO – ISO EPC Global Relation management Electronic data processing ISO 13485, ISO 22000, ISO 28000, Application software Communications Electronic data interchange (VAN/Internet) ISO 9735, ISO 15000, EANCOM®/XML Matrix of development of tracing systems

12* Universality of the automated identification technology Country prefix Global Location Number Global Trade Item Number Serial Shipping Container Code ( UCR) Russia 481 Belarus 482 Ukraine …… GLN : ХХХ YYYYYY ZZZ C GTIN : XXX YYYYYY NNN C SSCC : 3 XXX YYYYYY ZZZZZZZ C 487 Kazakhstan Combines 150 countries. Over 1,5 mln companies. A I: application identifiers Supports over 90% of global trade and transportation and logistical operations. country company product / department/ serial number Document type and number GDTI : XXX YYYYYY ZZZ C WW…W (Global Trade Item Number) (Global Company Prefix, Global Location Number) (Serial Shipping Container Code) (Global Document Type Identifier) GSRN : XXX YYYYYY ZZZZZZZ C (Global Service Relation Number) Service type and number A BCD 2D Code RFID

13* Objectives of the Belarus project «ePass» Form a public electronic resource containing identification and description of the products formed in accordance with the international standards using “Single window”, which will provide all participants of goods distribution networks including regulatory bodies, enterprises and final customers with the necessary and sufficient information about the product, its quality and safety Create national information and technology platform for interaction of partners in the chain “manufacture- shipment-distribution-sale-realization-utilization”, which will allow product traceability Systemize approaches and accelerate large-scale implementation of the e-commerce systems based on the unified formats and standards of the electronic data interchange recommended by the UN/CEFACT.

14 Main sections of the Electronic Passport (Master Data) of product General information about the item Manufacturer identification data (GLN) Supplier identification data (GLN) Addressee identification data (GLN) Main Section Detailed description of the item Product identification (GTIN) Information on certification and other authorizing procedures TRADE UNIT (TU) DESPATCH UNIT (DU) Temporary parameters (production date, delivery date, Expiration date) Data classification (ОКРБ, ТНВД, GPC) Common data on consumer unit CUSTOMER UNIT (CU) Trade unit identifier (GTIN) Physical parameters (color, size, weight) Storage conditions (temperature, humidity, etc) Pricing parameters Logistic unit formation rules Delivery conditions Temporary parameters (production date, delivery date, Expiration date) Logistic unit identification (GTIN) Physical parameters (color, size, weight) Storage conditions (temperature, humidity, etc) Pricing parameters Packaging rules Temporary parameters (production date, delivery date, Expiration date)

15 Information space based on Electronic Passport of product for confirmation of quality, safety and traceability of goods 15 Manufacturer identification. Identification of product as consumer unit (CU) Data on certificates presence (conformity, veterenary, sanitary, etc ) Parameters: - Physical - Temporary -Temperature -Humidity Classification ОКРБ, ТНВЭД, GPC Data on price, discount Packaging parameters Trade Unit (TU) Logistic Unit parameters Dispatch Unit (DU) Manufacturer Data forming Ministry of Health Gosstandart Ministry of Agriculture and Food State Customs Committee Ministry of Trade Suppliers Retailers Manufacturers Transportation agencies Trade International commodity distribution networks E-services providers ePASSePASS Suplier Information users

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17* Tasks of the system «Pool of electronic passports of products» ( International Data Pools Export/import – Single Window Systems of Enterprises and Industries Unified description of goods Identification of trade partners and goods Classification for domestic and foreign trade Creation of “Single Window” for consumer trade and logistic units Electronic confirmation and control of quality and hygienic safety of goods in commodity distribution networks: manufacture-transportation- shipment-realization Synchronization of data about participants and goods between trading partners Promotion of Data Pools containing information about production in global data synchronization networks (GDSN) Regulatory bodies – International, National Regulatory bodies – international, national Promotion of goods on the marketConfirmation of quality and safety of goodsHarmonization with the international requirements Systems of enterprises and industries International Data Pools

18* Replacement of paper technology of document circulation electronic messages Catalog of goods Order of goods Dispatch Dispatch advice Invoice Information interchange about realisation and the rests PRICAT ORDERS ORDRSP DESADV RECADV INVOIC INVRPT Existing document circulation Electronic document circulation (UN/EDIFACT standards ) BUY SHIP PAY Country of origin СОО Quality & safety Quality of goods eCERT

19* Electronic Data Interchange Distribution network (Buyer) Manufacturer (Supplier) PRICAT – catalogue of goods and costs ORDERS – orders ORDERSP – answers on orders INVOIC – invoice DESADV – dispatch notification RECADV – receipt notification INVRPT – inventory report message 24

20 THE INTERNATIONAL COOPERATION UNECE - Committee on Trade UN/CEFACT, WP6, WP7 GS1 (Automatic identification) ISO/IEC JTC 1 Information technologies 20

21* Thank You Victor Dravitsa Director of Center for Identification systems and e-business operations, Vice-Chairman of the Bureau UN Centre for Trade Facilitation and E-business (UN/CEFACT)