Business Computer Information Systems 1A Test 2: Word Basics, Basic Editing, and Formatting Text Lessons 1, 2, and 5 Microsoft Office XP Test 2 – REVIEW

1. What shows you where text will appear when you begin typing?

The blinking I bar – Insertion (bar) point

2. To move the insertion point to the end of the document, press what keys?

Ctrl & End

3. Clicking the print button on the standard toolbar causes word to do what?

Start printing immediately using the default settings.

4. The Undo command from the Edit menu and the Undo command from the Standard Toolbar will undo how many actions at a time?

The Undo command from the Edit menu will undo only 1 action at a time.

The Undo command from the Standard Toolbar will undo MANY actions at a time.

5. What is the difference between File, Save As from the menu, and File, Save?

File, Save As creates a new file, or new version of the file you are working on with a new name or in a new location. File, Save saves the current file in the same location with the same name, unless it’s the 1st time (Document1 – Microsoft Word). Then it automatically uses File, Save As.

6. To insert a blank line press what key how many times?

The Enter Key Twice

7. If you do not know the function of a toolbar button, What should you do?

Move the mouse arrow over the icon or button and the name of the function will appear below

8. What is the difference between Landscape orientation and Portrait orientation?

Landscape is a picture that is wider than tall (longer) Portrait is a picture that is taller (longer) than wide

9. The Clipboard is a temporary storage space in memory, which will store the text sent to it up to ? items until the user clears the Clipboard.

Which is what is on these computers 12 items with Office 2000 or 24 items with Office XP Which is what is on these computers

10. Can you change the colors of text in a document on the screen even if you don’t have a color printer?

Yes BUT THE CHARACTERS WILL NOT PRINT IN COLOR. ONLY IN SHADES OF GREY.

11. Is there more than one way to change the font size, type, style, or font effects?

YES. THERE IS ALWAYS MORE THAN ONE WAY TO DO EVERYTHING IN MICROSOFT OFFICE, WITH very FEW EXCEPTIONS.

12. The normal view screen contains all of the following except which item?: Insertion point (I bar), Save In Box, view buttons, title bar

Save In Box Title Bar Insertion Point (I Bar) View Buttons

13. What happens when you click the right mouse button?

The right mouse button brings up a shortcut menu that will allow you to make changes to high lighted text, such as cut copy or paste.

14. Can more than one style (bold, underline Italics) be applied to text at a time?

YES

15. Strikethrough, shadow, and outline are all examples of what?

TEXT EFFECTS. THE CONTENT OF THE TEXT DOES NOT CHANGE, ONLY THE WAY THE TEXT LOOKS.

16. Which fonts are considered to be "dressier" serif or sans serif fonts?

Serif fonts (with curly cues) such as Times New Roman are considered dressier for the body of reports San Serif are without curly cues such as Ariel are used for titles.

17. What toolbar contains icons or buttons used to perform common tasks such as printing, opening documents, etc. ?

STANDARD TOOLBAR

18. What toolbar contains buttons for changing character and paragraph functions such as alignment and type styles?

FORMATTING TOOLBAR

19. What horizontal bar contains titles from which a user can choose a variety of commands?

MENU BAR

20. What does blackening a block of text do?

SELECTING TEXT SO THAT IT CAN BE CUT COPIED, CHANGE FONT SIZE OR STYLE, ETC.

21. What does a single-click in a paragraph do?

MOVES THE I BAR/INSERTION POINT TO THAT POINT

22. What does a Double-click in a paragraph do?

SELECTS ONE WORD

23. What happens when you triple click in a paragraph?

SELECTS THAT ONE Paragraph

24. What happens when you press and hold down the Ctrl and click in the sentence?

SELECTS the SENTENCE

25. What happens when you single click in the left margin?

SELECTS ONE LINE

26. What happens when you double click in the left margin?

SELECTS ONE PARAGRAPH

27. What happens when you triple click in the left margin?

SELECTS ENTIRE DOCUMENT

28. One way of opening a file is?

FILE, OPEN

29. Another way of opening a file is?

Click on the folder icon on the standard tool bar.

30. What view shows a simplified layout of the page so that the user can type, edit, and format text, note: no headers or footers are seen in this view?

NORMAL LAYOUT

31. What view shows headers, footers, margins and pictures, the way a document will look when print?

PRINT LAYOUT

32. How text is positioned between margins is called what?

ALIGNMENT (example of left alignment)

33. What automatically returns words to the next line when entering text.

WORD WRAP

34. If the user is typing a paper and keeps typing the same text over and over, it would be best if the user used what command?

COPY AND PASTE

35. What are located on the sides and bottom of the Word screen, which lets the user move up and down and side to side through a document.

SCROLL BARS

36. The user should always _________ a document before it is printed?

(PRINT) PREVIEW

37. ___ is a useful feature that you can use to quickly insert text and other items into a blank area of a document?

CLICK AND TYPE

38. What ways can you underline text?

After SELECTING TEXT, CHOOSING FORMAT, FONT, THEN underline from FONT effects CLICK THE U ICON ON THE STANDARD TOOLBAR RIGHT CLICK THEN CHOOSING FONT, underline from FONT effects

39. Font size is determined by measuring the height of characters in units called?

72 POINTS: 1” POINTS 36 POINTS: ½ INCH 18 POINTS: ¼ INCH 10 POINTS: .72 INCHES – STANDARD HEIGHT

40. One can access all the following from the Task Pane

CLIP ART CLIP BOARD (NEW) DOCUMENTS SEARCH HELP

End of Word Review Lessons 1, 2, and 5