Personal-Business Letters Keyboarding Applications

Objective: learn to type a new personal-business document REVIEW: What is the name of the business document that we have been typing the last week or two from our textbook? Memos (memorandum) Who are memos sent to? Memos are sent to people that work in the same organization as you. The next business document that we will learn is sent to everyone else (people who work in different organizations) Business Letters

Memo

Business Letter Notice differences

Memo Business Letter

Business Letter format Top margin 2 inches Sides and bottom margins 1 inch Business Letter format picture-frame effect Use DEFAULT Line spacing 1.15 and do not remove after paragraph spacing

In Word, if we remove after paragraph spacing: Some software does not have After Paragraph Spacing option. In Word, if we remove after paragraph spacing: So you will have to enter 4 after the date and after sincerely. You will have to enter 2 enters after paragraphs. there will be 4 enters after the date and after sincerely. There will be 2 enters after paragraphs and above salutation and complimentary close.

The spacing looks the same to the human eye. But compare the number of enters. With after paragraph spacing Without after paragraph spacing

(address of the person the letter is from) First letter part: Return Address (address of the person the letter is from) Shift + Enter Shift + enter house # & Street City, State ZIP Single space below

Dateline Second letter part: Shift + enter Spell month. Put comma after day. Use 4-digit year. DS (2) below date. 2 enters (hard returns). 1 blank line.

Letter address (who letter is to) Third letter part: Letter address (who letter is to) Shift + enter Name House# and Street City, ST ZIP SS (1 enter) below

Salutation (the greeting) if you know her very well Fourth letter part: Salutation (the greeting) Dear Julie if you know her very well or Dear Ms. Hutchinson (no comma) SS (1 enter) below

SS (1 enter ) below each paragraph. Don’t remove after spacing 5th letter part: the body (paragraphs) Line space 1.15 default. Wordwrap. SS (1 enter ) below each paragraph. Don’t remove after spacing

Complimentary close (closing) 6th letter part: Complimentary close (closing) Sincerely or Cordially or Sincerely yours (no comma) DS (2 enters) below Sign with a black or dark blue ink pen under Sincerely

Writer’s name DS (2) below 7th letter part: Sign above name with black or blue ink pen. Write signature in cursive.

Enclosure or Enclosures or Attachment Last letter part: Enclosure Notation only need it if you are sending something with the letter, such as a resume or a check Enclosure or Enclosures or Attachment

Finished letter Any Questions?

Assignment Open Microsoft Word Don’t linespacing – leave it on 1.15 (default) Don’t remove after paragraph spacing Set top margin on 2 inches leave all other margins on 1 Type a personal-business letter from textbook Save on your flash drive in Letters folder Raise your hand when you need help Read your letter 3 times to look for errors before printing or mailing a letter.