Club Coach Webinar December 9, 2014 Doris Henn, CGA, DTM 1

The first 6 months……………  Introduce yourself:  Your name  One success that you have experienced to date in the club you are coaching 2

Club Trouble Shooting Guide  Have you used the Club Trouble Shooting Guide?  Available at 3

Moments of Truth  Part of The Successful Club Series  How to recognize and deal with situations critical to club success.  A club self-evaluation tool.  Includes a club evaluation chart, outline and PowerPoint presentation. 4

Why do some clubs attract all the members? Successful Clubs - What’s the difference? 5

Members can make or break a club  What are some of the characteristics that you would like to encourage in the Club’s Members? 6

 Sincere and want their club to be successful  Willing to work together to solve the club’s problems  Enthusiastic about Toastmasters and their club  Expected to speak from manuals  Supportive of one another and take pride in each other’s accomplishments Effective Members are: 7

Club meeting time Location Is the parking lot well lit Does the club meet in the evening at a downtown location? Don’t Forget to Look at the Meeting Location! 8

Public Relations  Website:  Free Toast Host  Easy Speak  Facebook  Meet up   Guest Packages 9

Effective Meetings  What are some of the characteristics of a good Meeting? 10

Held in a convenient place and have a good environment Begin and end on time Fun and club programs are varied and dynamic Speakers are well prepared & deliver each speech to the best of their ability Evaluations build self esteem & offer positive direction for improvement Effective Meetings are: 11

What are some of the important steps to developing a good Executive? Develop an Effective Club Executive 12

Effective Club Executive  The key to effective leadership in your Toastmasters group 13

Perform their tasks diligently Thoroughly understand their roles & responsibilities Use the Distinguished Club Program/Club Success Plan as a tool for planning & goal setting Effective Club Executive Officers: 14

7/7 Club Officers Trained – 2 times per year Properly trained officers : Efficient & effective club meetings Promote & advertise the club Welcome guests & initiate new members Keep the club records up to date 15

Marketing the Club – From Guest to Member  Important factors you can implement to help guests become members? 16

Guests are warmly received and made to feel welcome Guests receive a follow up invitation to attend the next meeting Most guests who attend meetings eventually join the Club New members are enthusiastically welcomed and given special attention & support Recipe for Success: 17

Theme Meetings What are some of the ideas that have worked well in your club? 18

Invite a Friend – Theme Meetings  Favorite treats  Sub meetings  Scary Stories  Tall Tale Contest  Backwards Meeting  Impromptu Speeches 19

Plan for Fun……  Have a Blast with the past – invite Einstein to a meeting  Judge & Jury – mock trial  Backwards meeting 20

A Fun Group is a Thriving Group 21

Holding an Open House/Demo Meeting Posters and resources available on Toastmasters International  Attract New Members by 22

Open House Showcase  Advertising  Guest List  Demo Meeting  Open House Agenda  Report Results to District 23

Speechcraft

Participants learn basic Toastmasters skills Table Topics Speeches (5 to 6 speeches) How to Introduce a Speaker How to Evaluate a Speech Speechcraft Advisors mentor the Participant Benefits of Speechcraft 25

Builds strong clubs Develops Mentor/Mentee relationships Gives opportunities to present Educational speeches Coordinator earns credit toward ACG Membership building tool Benefits of Speechcraft 26

Speechcraft Award Ribbon Conduct a Speechcraft Program in Your Club and send the details to the District:  Date  # of Attendees  # of New Members gained Note: Kits available for clubs with 15 or less members 27

Club Mentorship Program “The Mentoring Guide" Series  Available at Magic of Mentoring Available at:  agazine/ToastmasterArchive/2010/February/ Mentoring.aspx agazine/ToastmasterArchive/2010/February/ Mentoring.aspx 28

Module 1 - Promoting the Vision of a Club Mentoring Program Module 2 - Implementing the Program Module 3 - Training the mentors and mentees Module 4 - Building the B.E.S.T. mentoring relationships Mentoring Modules

 Successful Club Series Educational Talks Build Strong Clubs by Presenting 30

Successful Club Series  The series includes:  Moments Of Truth (Item 290) Moments Of Truth (Item 290)  Finding New Members For Your Club (Item 291) Finding New Members For Your Club (Item 291)  Evaluate To Motivate (Item 292) Evaluate To Motivate (Item 292)  Closing The Sale (Item 293) Closing The Sale (Item 293)  Creating The Best Club Climate (Item 294) Creating The Best Club Climate (Item 294)  Meeting Roles And Responsibilities (Item 295) Meeting Roles And Responsibilities (Item 295)  Mentoring (Item 296) Mentoring (Item 296)  Keeping The Commitment (Item 297) Keeping The Commitment (Item 297)  Going Beyond Our Club (Item 298) Going Beyond Our Club (Item 298)  How To Be A Distinguished Club (Item 299) How To Be A Distinguished Club (Item 299)  The Toastmasters Educational Program (Item 300) The Toastmasters Educational Program (Item 300) 31

By presenting Educational Talks from the Better Speaker Series  Develop Better Speakers 32

Better Speaker Series  Beginning Your Speech (Item 270) Beginning Your Speech (Item 270)  Concluding Your Speech (Item 271) Concluding Your Speech (Item 271)  Controlling Your Fear (Item 272) Controlling Your Fear (Item 272)  Impromptu Speaking (Item 273) Impromptu Speaking (Item 273)  Selecting Your Topic (Item 274) Selecting Your Topic (Item 274)  Know Your Audience (Item 275) Know Your Audience (Item 275)  Organizing Your Speech (Item 276) Organizing Your Speech (Item 276)  Creating An Introduction (Item 277) Creating An Introduction (Item 277)  Preparation And Practice (Item 278) Preparation And Practice (Item 278)  Using Body Language (Item 279) Using Body Language (Item 279) 33

Your goal is to help your assigned club to become a Distinguished Club before June 30 of the Toastmaster Year. Membership Requirement: Net gain of 5 new members Your Club Coach Goal 34

Distinguished Club Program  1. Two CCs  2. Two more CCs  3. One ACB, ACS, or ACG  4. One more ACB, ACS, or ACG  5. One CL, ALB, ALS, or DTM  6. One more CL, ALB, ALS, or DTM  7. Four new members  8. Four more new members  9. Minimum of four club officers trained  during each of two training periods  10. One membership renewal report and  one club officer list submitted on time  In addition, your club must meet a membership requirement. At year-end (June 30) it must have: at least 20 members OR­  * a net growth of at least five new members  Develop a Club Success Plan 35

Distinguished Club Wall Chart 36

Recognize Member Achievement Awards to help recognize Member Achievement: CC/CL CL/ALB Triple Crown Members Making a Difference 37

Triple Crown Award  Sponsor 3 New Members Or  Earn 3 Educational Awards 38

Members Making A Difference One award per club given to a person who has made a difference in their club by:  Promoting the club  Developing a Membership Building Contest  Befriending guests & encouraging them to become members  Sponsoring/Mentoring new members  Planning an Open House  Being friendly & supportive 39

Successful Club Coach  Successfully Coach a Struggling Club to rebuild and become Distinguished before June 30, 2015  Earn your ALS Credit  Earn “Where Leaders Are Made” pin 40

Remember you are not alone  Develop a team of experienced Toastmasters that you can meet with to discuss an Action Plan  Consider completing your HPL as part of your Club Coach experience  Your Area Governor and Division Governor are good resource people 41

In Calgary we have at least 2 examples of experienced Toastmasters Clubs/Members helping clubs that are rebuilding. Benefits: Guests see a club that has experienced Toastmasters performing the roles The Club Coaches are encouraged & the members are encouraged to have exciting meetings Recruit Experienced Toastmasters

How To Rebuild a Toastmasters Club  Membership Growth  Club Coach Weekly  Club Rescue Resources 43

Questions? Share your thoughts