Scanning Tutorial

Scanning Stations The following tutorial will assist you in learning how to scan images and documents. The following tutorial will assist you in learning how to scan images and documents.  Images may be Photos, Graphics, Line-drawings or even Documents.  Documents may be scanned with a text recognition program giving a fast and easy way to turn paper documents into digital files you can edit. Scanners are located in the following computer labs… Scanners are located in the following computer labs…  Social Science Building Room 103 (SSB103)  Thomas Jefferson Library Commons (TJ 316)  Benton Hall Computer Lab (BH232)

Index Chapters Chapters 1. Scanning Images Scanning Images Scanning Images 2. Using Adobe Photoshop Using Adobe Photoshop Using Adobe Photoshop 3. Scanning Documents Scanning Documents Scanning Documents 4. Troubleshooting Troubleshooting 5. Question and Answer Question and Answer Question and Answer

Scanning Images

Begin by placing the item to be scanned facedown on the glass bed of the scanner with the top of your photo or image towards the front of the scanner. Begin by placing the item to be scanned facedown on the glass bed of the scanner with the top of your photo or image towards the front of the scanner. Close the scanner cover. Close the scanner cover. Top Front

Opening ScanWizard 5 Open the scanning program Open the scanning program Click on ScanWizard 5 Click on ScanWizard 5 Click ScanWizard 5 to open the scanning program

Standard Control Panel This is the Standard Scan Wizard control panel. If you see this panel click the first button in the tool bar to switch to Advanced Mode This is the Standard Scan Wizard control panel. If you see this panel click the first button in the tool bar to switch to Advanced Mode If the Advance Control Panel has already appeared you may skip ahead If the Advance Control Panel has already appeared you may skip aheadskip aheadskip ahead Mode Switch Icon

Switching to Advanced Controls Click OK when the message shown appears Click OK when the message shown appears

Advanced Control Panel This is the Advanced Control Panel This is the Advanced Control Panel Before scanning it may be necessary to change some or all of the settings used by the prior user Before scanning it may be necessary to change some or all of the settings used by the prior user First insure the scaling is set to 100% First insure the scaling is set to 100% Next insure no checks are present in the image sizing boxes Next insure no checks are present in the image sizing boxes Finally click on the Reset button Finally click on the Reset button Scaling Image Size Boxes Reset button

Reset Window After the Reset window appears make sure all boxes have been checked then click the Reset button After the Reset window appears make sure all boxes have been checked then click the Reset button Resetting Options

Color Settings Select the type of scan you wish to produce. Select the type of scan you wish to produce. RGB- For color photos and graphics. Do not choose “RGB Colors (48-bit)” RGB- For color photos and graphics. Do not choose “RGB Colors (48-bit)” Gray Scale- For black and white photos and line drawings without color. Do not choose “Grey Scale (16-bit)” Gray Scale- For black and white photos and line drawings without color. Do not choose “Grey Scale (16-bit)” 256 color- For cartoons, Gifs and line drawings with color 256 color- For cartoons, Gifs and line drawings with color Color Type

Resolution Resolution settings allow you to select the PPI (Pixels Per Inch). The higher the PPI the better the resolution but the larger the file size. Resolution settings allow you to select the PPI (Pixels Per Inch). The higher the PPI the better the resolution but the larger the file size. For internet or 100 PPI should be adequate For internet or 100 PPI should be adequate For presentations and documents a higher setting may be preferable For presentations and documents a higher setting may be preferable Resolution

Overview Scanning You are now ready to begin scanning You are now ready to begin scanning Click on the Overview button. This will provide a preview of all items placed on the scanner bed. Click on the Overview button. This will provide a preview of all items placed on the scanner bed. Click on the Overview button for a preview of items on scanner bed A progress window will appear while the computer is scanning. It is possible to cancel the scan by pressing the Esc key.

Overview Scanning Once the overview scan is complete all items placed on the scanner bed will appear. Once the overview scan is complete all items placed on the scanner bed will appear. If the image is not right side up you may either flip the picture on the scanner bed and click Overview button again or you may save the image and flip it later with an image editing program. If the image is not right side up you may either flip the picture on the scanner bed and click Overview button again or you may save the image and flip it later with an image editing program.

Image Selection Select the image by resizing the dashed red and white box so that it encloses the area desired for the scan. Select the image by resizing the dashed red and white box so that it encloses the area desired for the scan. When moving the mouse pointer over the box one of several black arrows will appear… When moving the mouse pointer over the box one of several black arrows will appear… Arrow Cross – Allows you to move the entire box without resizing Arrow Cross – Allows you to move the entire box without resizing Up-down arrow – Resizing in up-down direction Up-down arrow – Resizing in up-down direction Left-right arrow- Resizing in a right- left direction Left-right arrow- Resizing in a right- left direction Red and White dashed box must be placed around the image for scanning

Prescanning Click Prescan to zoom in on the selected image allowing finer sizing of the dashed box. Click Prescan to zoom in on the selected image allowing finer sizing of the dashed box. NOTE: This step is optional. Use this only if you want more accurate edges on your image. NOTE: This step is optional. Use this only if you want more accurate edges on your image. Click Prescan for a larger view of the selected image A progress window will appear while the computer is scanning. It is possible to cancel the scan by pressing the Esc key.

Resizing Prescan The scanner will now scan only the image within the dashed box. Resize the dashed box again to fine tune the scanning area The scanner will now scan only the image within the dashed box. Resize the dashed box again to fine tune the scanning area You may now scan the image by clicking on the Scan to button You may now scan the image by clicking on the Scan to button If you click and hold the Scan To button, you may select Copy which will send the image straight to the printer. If you click and hold the Scan To button, you may select Copy which will send the image straight to the printer. Click Scan to button to scan and save the image

Saving Scanned Image Click on the down arrow next to the Save as type field to select the file format desired The Save As box will appear. Pick a name for your picture and enter it into the File name field. The Save As box will appear. Pick a name for your picture and enter it into the File name field. You can select the Save as Type according to the type of document or graphic being scanned. You can select the Save as Type according to the type of document or graphic being scanned..jpg format is the most commonly used and provides the best compression with good image quality..jpg format is the most commonly used and provides the best compression with good image quality. Name your pictures file in the File name field If scanning multiple images or no further image editing will be required uncheck the Send image to application after saving box. Leaving this box checked will automatically open Photoshop and your scanned image will be displayed.

Saving Scanned Image To scan and save your image click the Save button Click the Save button to scan and save the image Click the Save button to scan and save the image You have now successfully scanned and saved your image You have now successfully scanned and saved your image If further editing is required you may use Adobe Photoshop to edit your image further If further editing is required you may use Adobe Photoshop to edit your image further

Using Photoshop

Using Photoshop Adobe® Photoshop® software helps you work more efficiently, explore new creative options, and produce the highest quality images for print, the Web, and anywhere else. Create exceptional imagery with easier access to file data; streamlined Web design; faster, professional- quality photo retouching; and more. Adobe® Photoshop® software helps you work more efficiently, explore new creative options, and produce the highest quality images for print, the Web, and anywhere else. Create exceptional imagery with easier access to file data; streamlined Web design; faster, professional- quality photo retouching; and more.

Opening Photoshop If you have automatically opened Photoshop during scanning you may skip ahead. If you have not you will need to open the Adobe Photoshop program. If you have automatically opened Photoshop during scanning you may skip ahead. If you have not you will need to open the Adobe Photoshop program.skip aheadskip ahead Click on the Start button Click on the Start button Click on Programs Click on Programs Click on Adobe Photoshop 6.0 Click on Adobe Photoshop 6.0 Click Adobe Photoshop 6.0 to open program

Opening a File To open a picture click File and then select Open or press Ctrl+O. To open a picture click File and then select Open or press Ctrl+O. Click File and then Open

Viewing at Actual Size Once your image is open you may notice the image is smaller then it was scanned, note the percent size on the bar at the top of your image. Once your image is open you may notice the image is smaller then it was scanned, note the percent size on the bar at the top of your image. You may wish to view the image at its actual size You may wish to view the image at its actual size The information bar at the top of each image contains the file name, the percent of actual size at which the image is viewed and the color type. In this example the file name is EiffelTower.tif, the image is currently viewed at 66.7% of it’s actual size and the type of picture is Gray scale. Photos and graphics are usually viewed in RGB format.

Viewing at Actual Size To view your image at it’s actual size click View then select Actual Pixels or press Alt+Ctrl+O To view your image at it’s actual size click View then select Actual Pixels or press Alt+Ctrl+O Click View and then Actual Pixels

Resizing Image Now that the image is actual size, you may wish to make it small enough to , put on a disk, or on the internet. Now that the image is actual size, you may wish to make it small enough to , put on a disk, or on the internet. To change the actual size of an image click on Image then select Image Size. To change the actual size of an image click on Image then select Image Size. Click Image then select Image Size

Resizing Image The Image Size window allows you to resize your image The Image Size window allows you to resize your image Insure the Constrain Proportions box is checked before changing the height or width to maintain the current proportions of your image Insure the Constrain Proportions box is checked before changing the height or width to maintain the current proportions of your image It is also possible to change the resolution of your image from this window if desired It is also possible to change the resolution of your image from this window if desired Check the Constrain Proportions box to maintain the image proportions during resizing To resize your image simply enter a new width or height and press Enter, the image will automatically resize

Resizing Image Change the width and the height will change automatically and visa versa if you have checked the Constrain Proportions box Change the width and the height will change automatically and visa versa if you have checked the Constrain Proportions box Notice that when you reduce the size of the image you also reduce the size of the file. Conversely if you increase the image size you will also increase the file size. Notice that when you reduce the size of the image you also reduce the size of the file. Conversely if you increase the image size you will also increase the file size. When you are satisfied with your image and file size click OK When you are satisfied with your image and file size click OK Note the change in file size when you change the image size. In this example the original file was 270K while the resized image is only 59K When finished click OK

Saving To save your file select File and then Save or press Ctrl+S To save your file select File and then Save or press Ctrl+S If you wish to save for use on the web follow the steps outlined in the following slides. If you wish to save for use on the web follow the steps outlined in the following slides. Click File then select Save

Saving for Web Use To save an image for use on the wed first click on File then select Save for Web or press Alt+Shift+Ctrl+S To save an image for use on the wed first click on File then select Save for Web or press Alt+Shift+Ctrl+S Click File then select Save for Web

Saving for Web Use The Save For Web window will now appear click on the Optimized tab at the top The Save For Web window will now appear click on the Optimized tab at the top Click Optimized tab

Saving for Web Use Depending on the type of image, there are different save options. Depending on the type of image, there are different save options. Photos should be saved as a.jpg, medium quality works best for internet and use Photos should be saved as a.jpg, medium quality works best for internet and use.gif format is for simple graphics, cartoons and line- drawings.gif format is for simple graphics, cartoons and line- drawings It is possible to save your image in one of several formats shown in the Settings menu. JPEG Medium is best for internet and .

Saving for Web Use By clicking on the 4- Up tab you can compare quality and file size of different quality levels. By clicking on the 4- Up tab you can compare quality and file size of different quality levels. Click 4-Up to compare the quality and file size of several different quality levels at once

Saving for Web Use You are now ready to save your final output, click OK and the Save Optimized As dialog box will appear You are now ready to save your final output, click OK and the Save Optimized As dialog box will appear Name your photo and click Save Name your photo and click Save When ready to save click OK, this will bring up the Save Optimized As window Name your image then click Save

Scanning Documents

Begin by placing the document to be scanned facedown on the glass scanner bed with the top of your document towards the front of the scanner. Begin by placing the document to be scanned facedown on the glass scanner bed with the top of your document towards the front of the scanner. Close the scanner cover. Close the scanner cover. Top Front

Opening OmniPage Pro Begin by opening the text scanning program OmniPage Pro Begin by opening the text scanning program OmniPage Pro Click on the Start button Click on the Start button Click on OmniPage Pro 11.0 Click on OmniPage Pro 11.0 Or just click on the Desktop Icon. Or just click on the Desktop Icon. Click OmniPage Pro 11.0 to open the document scanning program

Auto OCR Window When OmniPage pro opens it should be set on Auto OCR. This setting is fine for most document scanning. Simply put your document on the scanner and click Start. When OmniPage pro opens it should be set on Auto OCR. This setting is fine for most document scanning. Simply put your document on the scanner and click Start. If you wish to have more control over the process, switch the program from it default automatic setting to the manual controls. If you wish to have more control over the process, switch the program from it default automatic setting to the manual controls. By default the program will open in the AutoOCR configuration. Click Start to use the Automatic settings.

Manual OCR Window To switch the to manual mode simply click on the Manual OCR button To switch the to manual mode simply click on the Manual OCR button Click on the ManualOCR button to switch to the more versatile manual mode.

Steps to Manually Scanning Having switched to manual mode we will progress step wise with… 1. Get Page 2. Perform OCR 3. Export Results Having switched to manual mode we will progress step wise with… 1. Get Page 2. Perform OCR 3. Export Results

Setting Page In our first step we will select what format to scan our document in. In our first step we will select what format to scan our document in. By clicking on the small arrow next to the 1. Get Page icon we may scan our document in… By clicking on the small arrow next to the 1. Get Page icon we may scan our document in… Black & White for normal documents Black & White for normal documents Grayscale for documents with black and white graphics Grayscale for documents with black and white graphics Color for documents with color graphics or text Color for documents with color graphics or text Select the format the document is to be scanned in. In our example we have chosen the B&W or Black and White setting.

Get Page Once you have selected the format click on the icon located below 1. Get Page Once you have selected the format click on the icon located below 1. Get Page Click on the icon located below 1. Get Page to begin scanning

Get Page Scanning will now begin and a progress bar will be displayed at the bottom of the OmniPage program window. Scanning will now begin and a progress bar will be displayed at the bottom of the OmniPage program window. OminPage Pro uses the ScanWizard program discussed earlier to scan your document. If it appears that nothing is happening, minimize the OmniPage window and complete the scanning process in Scanwizard. OminPage Pro uses the ScanWizard program discussed earlier to scan your document. If it appears that nothing is happening, minimize the OmniPage window and complete the scanning process in Scanwizard. Once scanning begins a progress bar will appear You may need to minimize Omnipage to finish scanning.

Scanned Document The document will appear once scanning is complete The document will appear once scanning is complete A thumbnail of the document will also appear in the Document Manager window on the left A thumbnail of the document will also appear in the Document Manager window on the left It is possible to scan multiple pages and save them into one document. The Document Manger window will allow you to select any page if changes are required It is possible to scan multiple pages and save them into one document. The Document Manger window will allow you to select any page if changes are required

Perform OCR We are now ready to perform the OCR step. OCR stands for optical character recognition this branch of computer science involves reading text from paper and translating the images into a form that the computer can manipulate (i.e. a text file) We are now ready to perform the OCR step. OCR stands for optical character recognition this branch of computer science involves reading text from paper and translating the images into a form that the computer can manipulate (i.e. a text file)

Perform OCR It is possible to select from many different document layouts when performing the OCR step. The Automatic setting is suggested for its ease of use It is possible to select from many different document layouts when performing the OCR step. The Automatic setting is suggested for its ease of use Select the type of document on which the OCR proofing is to be performed. The Automatic setting is suggested for its ease of use.

Perform OCR Once you have selected the format of your document click on the icon located below 2. Perform OCR Once you have selected the format of your document click on the icon located below 2. Perform OCR Once you have selected the type of OCR to be performed click on the icon located below 2. Perform OCR

OCR Operating OCR Proofing will now begin and a progress bar will be displayed at the bottom of the OmniPage program window. OCR Proofing will now begin and a progress bar will be displayed at the bottom of the OmniPage program window. If desired it is possible to terminate the OCR proofing process by clicking on the Cancel button If desired it is possible to terminate the OCR proofing process by clicking on the Cancel button Once proofing begins a progress bar will appear

OCR Completion If no errors were detected after OCR proofing is complete then the pop-up window shown will appear If no errors were detected after OCR proofing is complete then the pop-up window shown will appear Simply click OK to continue Simply click OK to continue If no errors were detected you may skip ahead to the saving step If no errors were detected you may skip ahead to the saving step skip ahead skip ahead If no errors are found a pop- up window will indicate proofreading is complete

OCR Correction If errors are detected in the document, the OCR Proofreader window will appear If errors are detected in the document, the OCR Proofreader window will appear It is possible to change or ignore each error found during OCR proofing. You may opt to skip this correction step, save the document and edit the errors later with a document editing program such as Word or WordPerfect It is possible to change or ignore each error found during OCR proofing. You may opt to skip this correction step, save the document and edit the errors later with a document editing program such as Word or WordPerfect If errors are found in the document the OCR Proofreader window will appear. The unrecognized character will be shown both as the highlighted portion of the scan and a best guess by the computer in the Contains unrecognized character field.

OCR Correction Many errors in proofing are caused when copied documents are scanned. Fuzzy or blurred words and letters can cause the proofing software to detect characters that are not actually present Many errors in proofing are caused when copied documents are scanned. Fuzzy or blurred words and letters can cause the proofing software to detect characters that are not actually present To fix these proofing errors simply type in the correct letter or word(s) in the Change to field then click Change To fix these proofing errors simply type in the correct letter or word(s) in the Change to field then click Change In this example the computer has detected an error when scanning the R in the text “INFORMATIC”. The OCR proofreader believes the “R” to be “Ri>”. To change this to the correct character enter the correction R into the Change to: field then click the Change button.

Corrections Completed When all errors have been addressed the completion window will be displayed When all errors have been addressed the completion window will be displayed Click OK to continue Click OK to continue When all errors have been corrected or ignored the proofreading is complete window will appear. Click OK

Saving You may now place a second or additional page onto the scanner and begin the process over again until all pages in your document have been scanned and proofed. You may now place a second or additional page onto the scanner and begin the process over again until all pages in your document have been scanned and proofed. If you have only one page or have completed scanning all pages, you may now save your document. If you have only one page or have completed scanning all pages, you may now save your document. Click on the Save as File icon below 3. Export results Click on the Save as File icon below 3. Export results Click on the icon located below 3. Export Results to save

Saving Scanned Document Select the location for your document to be saved in the Save in field. Select the location for your document to be saved in the Save in field. Name your file in the File name field Name your file in the File name field Select the format to desired for saving in the Save as type field Select the format to desired for saving in the Save as type field Click OK to save Click OK to save Select the location your file is to be saved in Name your file in the File name filed then click OK

Troubleshooting

Troubleshooting 1. “Cannot Find Scanner, Please use SCSI Probe.” -> Look behind the scanner and see if the black power cable is plugged into the scanner. The cable should be plugged in left of the white cable at the back of the scanner system. 2. “After successfully scanning my media into the computer I am not able to access it even though I can see it.” After scanning your media it is recommended that you close the Microtek Scan Wizard box and then you will be able to access your media files and also edit them. 3. “I scanned my media but its scanned upside down or at a weird angle.” The best way to solve this is to Click on Image - > Rotate Canvas -> The direction you want it to rotate.

Questions & Answers

Question and Answer Q. How do I get the highest quality copy of my original? A. The simplest thing you can do is go to the Advanced Control Panel and click on the options menu. Open the More.... item. Under scan quality choose the Best Quality option. Save the image as a JPEG file type. Q. What is the ideal resolution for copying a photo? A. 300 dpi is enough resolution for most printers to create an accurate 4"x5" copy of a 4"x5" original. To blow-up an image, scan at a higher resolution and use the Scale Output feature in ScanWizard 5 to blow up the image. For Advanced Panel users, change the Scaling value to increase the size of the image and scan at a higher resolution. The ideal resolution, when scaled, should result in an image that is about 300 ppi.

Question and Answer Q. How do my friends find the images I sent them? A. First, write down the name of the file. Have your friend search for the name of that file on their system. For help finding files, please consult the help files or documentation for the operating system that shipped with your computer. Q. How do my friends open the images I sent them? A. Find an image-viewing application on your system. Recent Windows and Macintosh operating systems ship with at least one viewer. Consult your documentation and open this application. Find the file that was sent on your system. Use the image viewing application to open the file.

Question and Answer Q. How do I switch between the Standard and Advanced Control Panel? A. Click on the first icon along the top of the ScanWizard 5 scanning software to switch between Standard and Advanced control panels. Q. What is the best resolution to scan an image? A. It is recommended to scan at 100 ppi for a web page image. Anything above 100 ppi would be good for documents and presentations. A word of caution though, the bigger the resolution the bigger the picture and also increase in size.