What Data Management Software is Right for your Education Abroad Office? By: Katie Lapish UNG Study Abroad Advisor

UNG Demographics AY Enrollment 15,000 4 campus’ serving the North Georgia Region Chinese Language Flagship Leadership Institute Military College of Georgia

UNG-Center for Global Engagement Centralized Office on the Dahlonega ( currently establishing an office on Oakwood Campus) 2.5 Full Time/ Benefited Study Abroad Advisors AY Study Abroad Participants 275 Program Types – 38 Faculty-Led – 5 Direct Exchanges – 8 Direct Enrollments – Various International Internships

Founded in 2001 by B. Lee and G. Christian 370 Institutions and businesses use Terra Dotta Software Features include Study Abroad, ESL, ISSS, & Risk Management Customer Service provided through Case System Cost: 5 year License Fee + Implementation Cost/ SaaS option 5 year License Fee + $25/ Application

SAM is a service provided by Black Box Software Features include Application Management, Risk Management, Program Management, Advanced Reporting Customer Service via case system Cost: Annual License fee + Implementation/SaaS option Annual License Fee + $19.75/ Application

Abroadster Support by RealCom, Founded in 2009 by Mario Velázquez Abroadster Suite offers Risk Management, Mobility, Enrollment Management, Web Content Editor Customer Service contact through telephone and No cost information available at time of contact

UNG Utilization of Terra Dotta Summer 2011 developed test site Spring 2012 software becomes live on website Benefits – streamlined advising process – Time management – Increased number of applications – Data Management through queries and reports – Risk Management through Locator Map, Application Documents, One-Step Enrollment

UNG Utilization of Terra Dotta Roadblocks – Cost (Grant not renewed) – Consolidation – Training New Hires – Back up plan if website down – Institutional Buy-In

Overcoming the Roadblocks Financial – Grant Opportunities – Departmental Funding – Pay Schedule Options Institutional Buy-In – Risk Management Features – Time Management – Increase in Study Abroad Participation

Assess the Best Software for your Department Are your department and institutional goals obtainable without a CMS? Are funding options available to your department? Is the time available needed to implement the software? How much time is currently spent on data entry and application review?

Questions? Contact Information – Katie Lapish – Terra Dotta Software Cecilia Scheibner – Study Abroad Management (SAM) Chris Sikes