Wide Area Workflow (WAWF) Demo FGRRB Conference DFAS eSolutions Mark Edmunds (CTR) June 2013 Integrity - Service - Innovation

Wide Area Workflow (WAWF) Demo Invoice vs. COMBO vs. 2n1 Batch File Information EDI/FTP Submissions Contract Number Type Contract Number Scenarios WAWF Clause Create from Template Credit Amounts Resubmitting Documents Change DoDAAC Other MRS Reports Questions Integrity - Service - Innovation

Invoice vs. COMBO vs. 2n1 Invoice Invoice COMBO - Invoice Unless LPO DoDAAC used, Invoice sent directly to entitlement system COMBO Invoice and Receiving Report created at same time; using the same data Different routing paths to entitlement system Invoice: Unless LPO DoDAAC used, Invoice sent directly to entitlement system Receiving Report: Requires government acceptance prior to being routed to entitlement system Interface into entitlement system separately 2n1 (Services Only) Invoice and RR travel together; transmitted to entitlement system after approval by government official No functionality to approve for lesser amount – Approve or Reject Considered an ‘Approved Invoice’ COMBO - Invoice Receiving Report COMBO - RR Invoice/RR 2n1

Batch File Information (EDI/FTP Submission) Integrity - Service - Innovation

Batch File Information (EDI/FTP Submission) Technical Support Provided by: Joint Interoperability Test Command (JITC) (520) 538-1925 - Extremely helpful resource Integrity - Service - Innovation

Batch File Information (EDI/FTP Submission) After Login: Detailed instructions regarding specific data layout and business rules for FTP and EDI

Batch File Information (EDI/FTP Submission)

Contract Number Type is not a ‘mandatory’ field If entered, certain edits are applied to other data elements

Contract Number Scenarios – What data goes where?? -XXXX

WAWF Clause Contracts contain guidance to assist with the data entry requirements for WAWF transactions

WAWF Clause Contracts contain guidance to assist with the data entry requirements for WAWF transactions

Create from Template Previously submitted WAWF documents can be used as a template for new WAWF transactions Contract/Delivery Order/Transaction Type must be the same If known, specific Invoice and/or Shipment Number can be entered

Select a previously submitted document to be used as a template Create from Template Select a previously submitted document to be used as a template Data from template document populates new document; including Line Item data Unique Invoice Number and/or Shipment Number must be entered on newly created transaction

Credit Amounts WAWF allows for certain document type to contain negative CLINs, as long as the Invoice Total is positive

Resubmitting Documents

Resubmitting Documents Clicking: ‘Change DoDAAC’ In addition to data on other Tabs, allows for routing DoDAACs on Header tab to be changed Certain restrictions regarding Pay Office DoDAAC Allows for data to be changed and resubmitted ‘Resubmit?’

Integrity - Service - Innovation MRS Reports GAMs have the functionality to request Management Reporting System (MRS) Reports 4/19/2017 Integrity - Service - Innovation

Integrity - Service - Innovation MRS Reports MRS Report Request Screen – Selection Options Format – DOC, XML, TIFF, PDF, XLS, CSV Frequency - Daily, Weekly, Monthly, Qtrly CAGE – multiple codes available to be selected 4/19/2017 Integrity - Service - Innovation

Integrity - Service - Innovation DLA Energy First 6 positions of the Contract Number and Pay Office DoDAAC dictates whether the vendor has access the Energy transaction types SPE600 SP0600 SPE601 4/19/2017 Integrity - Service - Innovation

Integrity - Service - Innovation DLA Energy Transaction type selection as compared to previous slide: 4/19/2017 Integrity - Service - Innovation

Integrity - Service - Innovation