MFI Office Maintenance Management Project Presentation 30th of May

AGENDA  THE MAINTENANCE MANAGEMENT PROJECT  Requirements, results, objectives  Organizational Structure MMP/MFIO  Project management  Roles & interactions  FOCAL POINT : TRANSITION FROM PROJECT IMPLEMENTATION TO OPERATION.  New processes and tools in the pipeline  Practical information  Mid-term objectives  CONCLUSION  DEMO & USER CASE 2/21https://edms.cern.ch/document/ /3

THE MAINTENANCE MANAGEMENT PROJECT  Requirements : Harmonize maintenance management practices within the accelerator’s sector: - - Technical infrastructure (Assets, parts, functional positions, etc.) - - Operational documentation. - - Maintenance operations and troubleshooting. - - Spare part management.  Aimed results : - - Harmonized processes, procedures and tools (systems, media) - - Organized methods for accelerator’s maintenance teams. “Les activités de maintenance sont devenues essentielles pour assurer la disponibilité des systèmes (MTBF) pour les opérations et l’exploitation du LHC, les injecteurs et les zones expérimentales” F RÉDÉRIC B ORDRY “Les activités de maintenance sont devenues essentielles pour assurer la disponibilité des systèmes (MTBF) pour les opérations et l’exploitation du LHC, les injecteurs et les zones expérimentales” F RÉDÉRIC B ORDRY 3/21

4/21 Maintenance plannning (Organisation & Continuous improvement) Means / resources (what would it be necessary ?) Documentation (How does it work or fail ?) Key performance indicators (data analysis) (What are the real facts ?) Equipment definition (How is it organised and where ?) CERN Control Centre Maintenance action Interventions – Resources Feedback (Loop analysis, advanced decision making) Failure, Equipment malfunction Correction Equipment in operation On-site repairs (MTTR concerned !) Flow operational implementation Objectives (1): uniform methodologies This example shows a first-line maintenance response process and all the phases involved.

MTF LAYOUT DB AIS APPL. INFOR EAM EDMS …. External users Supply Management - Purchasing Stock Management Equipment traceability Intervention Management Equipment Management Departments / CERN Users KPI dashboard and statistics Budget management tracking expenses Human ressources Activity Planning/Tracking Document Management Maintenance plan Document Management Maintenance plan Reparation Management in/out CERN 5/21 Objectives (2): Global information system scheme (*) (*) Computerized maintenance management system

Executive Committee MFI Office (Maintenance Framework Implementation ) TE Maintenance Framework Implementation TE Maintenance Framework Implementation EN Maintenance Framework Implementation EN Maintenance Framework Implementation BE Maintenance Framework Implementation BE Maintenance Framework Implementation Maintenance Management Quality Insurance Maintenance Management Project C. Mugnier D. Lafarge M. Gourber-Pace I. Rühl, G. Perinic C. Delamare P. Bonnal, Z. Zaharieva P. Bonnal, Z. Zaharieva Department Heads BE, EN, TE, GS Task force members Department Heads BE, EN, TE, GS Task force members Organizational Structure MMP/MFIO 6/21 Support and monitoring : Quality assurance and administrative activities. Design/Definition of new tools. MMP deployment and activity monitoring. Communication and training support for CERN groups. C. Mugnier D. Lafarge C. Mugnier D. Lafarge C.Perolini (TE) J.Ruiz Cabezas (TE) R.Pilon (TE) J.Sylvestre (EN) A.Metola (GS) B.Vercoutter (GS) T.Klabi (GS) Working group : Asset management Work management Planning & scheduling Information management Spare parts management Analysis & Reporting Working group : Asset management Work management Planning & scheduling Information management Spare parts management Analysis & Reporting Others CERN services

Project Management 7/21 Objectives for design and implementation phases : Define and validate new concepts and To-Be processes for maintenance Define and validate new concepts and To-Be processes for maintenance Formalize new procedures and specifications: Formalize new procedures and specifications: New maintenance management practices. New maintenance management practices. New group roles. New group roles. Develop new tools: Develop new tools: User interface support and management. User interface support and management. Transition tools. Transition tools. January – May 2012 (5 months) April 2012 – December 2013 (21 months) 2010 : internal audit 2011 : launch of the project by the department heads On doing Six working groups are created to deal with the following subjects:  Asset management  Work Management  Planning & scheduling  Information management  Spare part management  Analysis & Reporting Six working groups are created to deal with the following subjects:  Asset management  Work Management  Planning & scheduling  Information management  Spare part management  Analysis & Reporting  Steps :

8/21 Roles & interactions Officers(*) -GCO Group Coding Officer  Identify needs for coding -GSPO Group Spare Part Officer  Register and manage spare parts -GMIO Group Maintenance Information Officer  Register and manage operational documentation -GQMO Group Quality Maintenance Officer  Ensure best practices and monitor the development of new methods. Officers(*) -GCO Group Coding Officer  Identify needs for coding -GSPO Group Spare Part Officer  Register and manage spare parts -GMIO Group Maintenance Information Officer  Register and manage operational documentation -GQMO Group Quality Maintenance Officer  Ensure best practices and monitor the development of new methods. GROUP MFIO / MMP Maintenance Framework Implementation Office / Maintenance Management Project Train and assist new roles defined MFIO / MMP Maintenance Framework Implementation Office / Maintenance Management Project Train and assist new roles defined (*) See annexe 1: Reference document for role’s definition Management - Group leader  Role’s designation for each group - Equipment Responsible or Project Engineer  Guarantee the content of the information recorded Management - Group leader  Role’s designation for each group - Equipment Responsible or Project Engineer  Guarantee the content of the information recorded

Agenda  THE MAINTENANCE MANAGEMENT PROJECT  Requirements, results, objectives  Organizational Structure MMP/MFIO  Project management  Roles & interactions  FOCAL POINT : TRANSITION FROM PROJECT IMPLEMENTATION TO OPERATION.  New processes and tools in the pipeline  Practical information  Mid-term objectives  CONCLUSION  DEMO & USER CASE 9/21https://edms.cern.ch/document/ /3

FOCAL POINT : TRANSITION FROM PROJECT IMPLEMENTATION TO OPERATION MMP/MFIO wants to propose new solutions/initiatives to improve maintenance management practices, including (*): Methods and standards Tools Support Training MMP/MFIO wants to propose new solutions/initiatives to improve maintenance management practices, including (*): Methods and standards Tools Support Training 10/21 (*) See annexe 2 : Poster of transition Project to maintenance exploitation

11/21 New processes and tools in the pipeline EDMS INFOR EAM Unique web portal for data visualisation and troubleshooting assistance Mid-term objectives(*) : MFIO SUPPORT : Support and training provided by tools and field experts following the processes described. (*) Before end of 2014 GSPO & GCO GMIO WHO ? HOW ? WHAT RESULT ? External tool : Registering equipment data, identifying and managing spare parts External tool : Registering operational documentation Provide users with updated equipment data (specification sheet) and stock information. Provide users with operational documentation properly identified (label/barcode): Accessible, unique and updated. 1. COLLECT OF SPARE PART 2. COLLECT OF DOCUMENTATION

12/21 Practical information  Evolution of autonomy officers & dedicated time : Automony for : -Spare parts collect -Documentation collect ProcessParticipantTrainingTrainerDuration Spare Parts collectGSPO GCO -Spare parts utilities and registering - INFOR EAM - MFIO experts - GS/ASE - 2 days days Documentation collectGMIO- Agile/EDMS for admin. - Doc utilities and registering - EDMS support - MFIO experts - 2 days days  Training needed : Time MFIO permanent support Group: -GSPO & GCO -GMIO MFIO decreasing support

13/21 Mid-term objectives(*) : Post intervention maintenance CCC call : Failure, Equipment malfunction Correction Equipment in operation UNIQUE WEB PORTAL TOOLS & METODS : 1 - ALARM DIAGNOSIS (troubleshooting help) 2 - EQUIPMENT’S HISTORY 3 - TECHNICAL DOCUMENTATION (procedures, schematic) 3b - SPARE PARTS 4 - EQUIPMENT’S LOCATION (*) Before end of 2014

Agenda  THE MAINTENANCE MANAGEMENT PROJECT  Requirements, results, objectives  Organizational Structure MMP/MFIO  Project management  Roles & interactions  FOCAL POINT : TRANSITION FROM PROJECT IMPLEMENTATION TO OPERATION.  New processes and tools in the pipeline  Practical information  Mid-term objectives  CONCLUSION  DEMO & USER CASE 14/21https://edms.cern.ch/document/ /3

15/21 CONCLUSION GROUP tasks Nominate the roles of officers Group/Section leader Schedule recording for Spare parts and operational documentation Equipment responsible/Project engineer Prepare PDF doc, key word, tree-like structure, GMIO Identify data, select equipment, GSPO &GCO Collect and Register Spare parts (GSPO &GCO) and operational documentation (GMIO) Validate the content of the information recorded Equipment responsible/Project engineer GQMO MFIO Support Provide trainning (tools & process methods to the officers) MFIO experts Develop the unique web portal for visualization Computer developer Prepare part form for the collect MFIO expert Propagate and verify data MFIO experts Issue Management : plan repairs Planning & scheduling working group/MFIO What are the next actions to be taken?

CONCLUSION What are the results expected ? Effective support for maintenance activities  Optimized organisation and management  Improved accessibility to information and data  Data sustainability  Enhanced data updating  Equipment traceability  First line intervention reactivity

Agenda  THE MAINTENANCE MANAGEMENT PROJECT  Requirements, results, objectives  Organizational Structure MMP/MFIO  Project management  Roles & interactions  FOCAL POINT : TRANSITION FROM PROJECT IMPLEMENTATION TO OPERATION.  New processes and tools in the pipeline  Practical information  Mid-term objectives  CONCLUSION  DEMO & USER CASE 17/21https://edms.cern.ch/document/ /3

18/21 DEMO & USER CASE 1.Example of visualizing : RPMBB – Power converter 600A 10V RPMBB – Power converter 600A 10VRPMBB – Power converter 600A 10V 2.EDMS general search: document key word accessing 3.Specific searching target : any object barcode accessing 4.Going through EDMS preview TE/MPE DOC

19/21 ANNEXES

20/21 Annexe 1: Reference document for role’s definition GMIO Role definition : Role definition : Administration Groups EDMS : Administration Groups EDMS : GSPO Role definition : Role definition : GCO Role definition : Role definition : Administration Groups EDMS : Administration Groups EDMS : Role definition Maintenance Management Project : GMIO Role definition : Role definition : Administration Groups EDMS : Administration Groups EDMS : GSPO Role definition : Role definition : GCO Role definition : Role definition : Administration Groups EDMS : Administration Groups EDMS : Role definition Maintenance Management Project :

21/21 Annexe 2 : Poster of transition Project to maintenance exploitation