Export 101: The Export Transaction Flowchart

BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT Export Transaction Flow Chart

TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT

TAKES ACTION TO GET INTO TRADE LEAD SYSTEM & EXPORT NETWORKS TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT

TAKES ACTION TO GET INTO TRADE LEAD SYSTEM & EXPORT NETWORKS TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT CONDUCTS PRODUCT & COUNTRY MARKET RESEARCH & PROFILES

TAKES ACTION TO GET INTO TRADE LEAD SYSTEM & EXPORT NETWORKS TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT CONDUCTS PRODUCT & COUNTRY MARKET RESEARCH & PROFILES DEVELOPS MARKETING PLAN & EXPORT STRATEGY

TAKES ACTION TO GET INTO TRADE LEAD SYSTEM & EXPORT NETWORKS TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT BUSINESS LEARNS OF EXPORT OPPORTUNITIES CONDUCTS PRODUCT & COUNTRY MARKET RESEARCH & PROFILES DEVELOPS MARKETING PLAN & EXPORT STRATEGY

TAKES ACTION TO GET INTO TRADE LEAD SYSTEM & EXPORT NETWORKS TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT BUSINESS LEARNS OF EXPORT OPPORTUNITIES CONDUCTS PRODUCT & COUNTRY MARKET RESEARCH & PROFILES DEVELOPS MARKETING PLAN & EXPORT STRATEGY LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION

TAKES ACTION TO GET INTO TRADE LEAD SYSTEM & EXPORT NETWORKS TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT BUSINESS LEARNS OF EXPORT OPPORTUNITIES CONDUCTS PRODUCT & COUNTRY MARKET RESEARCH & PROFILES DEVELOPS MARKETING PLAN & EXPORT STRATEGY LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION HOT !!!

TAKES ACTION TO GET INTO TRADE LEAD SYSTEM & EXPORT NETWORKS TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT BUSINESS LEARNS OF EXPORT OPPORTUNITIES CONDUCTS PRODUCT & COUNTRY MARKET RESEARCH & PROFILES DEVELOPS MARKETING PLAN & EXPORT STRATEGY LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION WARM HOT !!!

TAKES ACTION TO GET INTO TRADE LEAD SYSTEM & EXPORT NETWORKS TALKS TO OTHER EXPORTERS, ATTENDS SEMINARS & WORKSHOPS BUSINESS IS INTERESTED IN EXPORTING RESEARCHES & STUDIES INFORMATION ON EXPORT BUSINESS LEARNS ABOUT EXPORT OPPORTUNITIES CONDUCTS PRODUCT & COUNTRY MARKET RESEARCH & PROFILES DEVELOPS MARKETING PLAN & EXPORT STRATEGY LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION WARMCOLD HOT !!!

LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION ADDS BUYERS NAME TO DATA BASE

LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION ADDS BUYERS NAME TO DATA BASE REVIEWS REQUEST DETERMINES CAPABILITY Production Technical Packaging CHECKS MARKET PRICES CHECKS AVAILABILITY DETERMINES COSTS AND ESTABLISHES PRICES ESTABLISHES PRODUCT REQUIREMENTS Health, Packaging, Weight, Etc. CONTACTS APPROPRIATE REGULATORY AGENCIES CONTACTS A FREIGHT FORWARDER DETERMINES REQUIREMENTS CAN OR CANNOT BE MET

LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION STOP ADDS BUYERS NAME TO DATA BASE DECIDES NOT TO QUOTE AT THIS TIME REVIEWS REQUEST DETERMINES CAPABILITY Production Technical Packaging CHECKS MARKET PRICES CHECKS AVAILABILITY DETERMINES COSTS AND ESTABLISHES PRICES ESTABLISHES PRODUCT REQUIREMENTS Health, Packaging, Weight, Etc. CONTACTS APPROPRIATE REGULATORY AGENCIES CONTACTS A FREIGHT FORWARDER DETERMINES REQUIREMENTS CAN OR CANNOT BE MET

LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION ADDS BUYERS NAME TO DATA BASE REVIEWS REQUEST DETERMINES CAPABILITY Production Technical Packaging CHECKS MARKET PRICES CHECKS AVAILABILITY DETERMINES COSTS AND ESTABLISHES PRICES ESTABLISHES PRODUCT REQUIREMENTS Health, Packaging, Weight, Etc. CONTACTS APPROPRIATE REGULATORY AGENCIES CONTACTS A FREIGHT FORWARDER DETERMINES REQUIREMENTS CAN OR CANNOT BE MET DECIDES TO QUOTE AT THIS TIME

LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION ADDS BUYERS NAME TO DATA BASE REVIEWS REQUEST DETERMINES CAPABILITY Production Technical Packaging CHECKS MARKET PRICES CHECKS AVAILABILITY DETERMINES COSTS AND ESTABLISHES PRICES ESTABLISHES PRODUCT REQUIREMENTS Health, Packaging, Weight, Etc. CONTACTS APPROPRIATE REGULATORY AGENCIES CONTACTS A FREIGHT FORWARDER DETERMINES REQUIREMENTS CAN OR CANNOT BE MET DECIDES TO QUOTE AT THIS TIME SENDS INTRODUCTION FAX OR ASK FOR MORE INFORMATION, OR

LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION ADDS BUYERS NAME TO DATA BASE REVIEWS REQUEST DETERMINES CAPABILITY Production Technical Packaging CHECKS MARKET PRICES CHECKS AVAILABILITY DETERMINES COSTS AND ESTABLISHES PRICES ESTABLISHES PRODUCT REQUIREMENTS Health, packaging, Weight, Etc. CONTACTS APPROPRIATE REGULATORY AGENCIES CONTACTS A FREIGHT FORWARDER DETERMINES REQUIREMENTS CAN OR CANNOT BE MET DECIDES TO QUOTE AT THIS TIME SENDS INTRODUCTION FAX OR ASKS FOR MORE INFORMATION, OR FIGURES QUOTATION PREPARES PROFORMA INVOICE Offers terms of sale Shipping time frame Exact product description Packaging Terms of payment Etc.

LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION ADDS BUYERS NAME TO DATA BASE REVIEWS REQUEST DETERMINES CAPABILITY Production Technical Packaging CHECKS MARKET PRICES CHECKS AVAILABILITY DETERMINES COSTS AND ESTABLISHES PRICES ESTABLISHES PRODUCT REQUIREMENTS Health, Packaging, Weight, Etc. CONTACTS APPROPRIATE REGULATORY AGENCIES CONTACTS A FREIGHT FORWARDER DETERMINES REQUIREMENTS CAN OR CANNOT BE MET DECIDES TO QUOTE AT THIS TIME SENDS INTRODUCTION FAX OR ASKS FOR MORE INFORMATION, OR FIGURES QUOTATION PREPARES PROFORMA INVOICE Offers terms of sale Shipping time frame Exact product description Packaging Terms of payment Etc. MAKES OFFER TO BUYER

LEARNS OF BUYER’S NAME OR REQUEST FOR QUOTATION STOP ADDS BUYERS NAME TO DATA BASE REVIEWS REQUEST DETERMINES CAPABILITY Production Technical Packaging CHECKS MARKET PRICES CHECKS AVAILABILITY DETERMINES COSTS AND ESTABLISHES PRICES ESTABLISHES PRODUCT REQUIREMENTS Health, packaging, Weight, Etc. CONTACTS APPROPRIATE REGULATORY AGENCIES CONTACTS A FREIGHT FORWARDER DETERMINES REQUIREMENTS CAN OR CANNOT BE MET DECIDES TO QUOTE AT THIS TIME SENDS INTRODUCTION FAX OR ASKS FOR MORE INFORMATION, OR FIGURES QUOTATION PREPARES PROFORMA INVOICE Offers terms of sale Shipping time frame Exact product description Packaging Terms of payment Etc. MAKES OFFER TO BUYER BUYER DOES NOT RESPOND

BUYER DOES RESPOND MAKES OFFER TO BUYER

BUYER DOES RESPOND QUOTE IS COUNTERED MAKES OFFER TO BUYER

BUYER DOES RESPOND QUOTE IS COUNTERED BUYER DOES NOT ACCEPT QUOTE STOP MAKES OFFER TO BUYER

BUYER DOES RESPOND BUYER ACCEPTS QUOTE MAKES OFFER TO BUYER QUOTE IS COUNTERED

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT MAKES OFFER TO BUYER

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER MAKES OFFER TO BUYER

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER CANNOT COMPLY WITH TERMS & CONDITIONS MAKES OFFER TO BUYER

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER CANNOT COMPLY WITH TERMS & CONDITIONS ASKS BUYER FOR AMENDMENT MAKES OFFER TO BUYER

BUYER DOES RESPOND BUYER ACCEPTS QUOTE STOP SELLER RECEIVES LETTER OF CREDIT REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER CANNOT COMPLY WITH TERMS & CONDITIONS ASKS BUYER FOR AMENDMENT DOES NOT RECEIVE AMENDMENT MAKES OFFER TO BUYER

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER CANNOT COMPLY WITH TERMS & CONDITIONS ASKS BUYER FOR AMENDMENT MAKES OFFER TO BUYER

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER CANNOT COMPLY WITH TERMS & CONDITIONS ASKS BUYER FOR AMENDMENT RECEIVES AMENDMENT MAKES OFFER TO BUYER

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT BEGINS PROCESSING ORDER OR BEGINS MANUFACTURING REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER CANNOT COMPLY WITH TERMS & CONDITIONS ASKS BUYER FOR AMENDMENT RECEIVES AMENDMENT MAKES OFFER TO BUYER

Sometimes... it is a perfect world ! Arghhh!!! It is just not fair! I did my homework.. I don’t understand! Why me?

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER CAN COMPLY WITH TERMS & CONDITIONS MAKES OFFER TO BUYER QUOTE IS COUNTERED ASKS BUYER FOR AMENDMENT

BUYER DOES RESPOND BUYER ACCEPTS QUOTE SELLER RECEIVES LETTER OF CREDIT BEGINS PROCESSING ORDER OR BEGINS MANUFACTURING REVIEWS L/C TALKS WITH BANK & FREIGHT FORWARDER CAN COMPLY WITH TERMS & CONDITIONS MAKES OFFER TO BUYER

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT PRODUCT LOADED ON VESSEL OR AIRCRAFT

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT PRODUCT LOADED ON VESSEL OR AIRCRAFT PRODUCT IN TRANSIT

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT PRODUCT LOADED ON VESSEL OR AIRCRAFT PRODUCT IN TRANSIT CLEAN ON BOARD BILL OF LADING OR AIR WAYBILL ISSUED

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT PRODUCT LOADED ON VESSEL OR AIRCRAFT PRODUCT IN TRANSIT CLEAN ON BOARD BILL OF LADING OR AIR WAYBILL ISSUED SHIPPING DOCUMENTS COMPLETED & COMPILED

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT PRODUCT LOADED ON VESSEL OR AIRCRAFT PRODUCT IN TRANSIT CLEAN ON BOARD BILL OF LADING OR AIR WAYBILL ISSUED SHIPPING DOCUMENTS COMPLETED & COMPILED L/C & DOCUMENTS PRESENTED TO BANK FOR NEGOTIATION

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT PRODUCT LOADED ON VESSEL OR AIRCRAFT PRODUCT IN TRANSIT CLEAN ON BOARD BILL OF LADING OR AIR WAYBILL ISSUED SHIPPING DOCUMENTS COMPLETED & COMPILED L/C & DOCUMENTS PRESENTED TO BANK FOR NEGOTIATION DISCREPANCIES FOUND IN DOCUMENTS SHIPPER NOT PAID

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT PRODUCT LOADED ON VESSEL OR AIRCRAFT PRODUCT IN TRANSIT CLEAN ON BOARD BILL OF LADING OR AIR WAYBILL ISSUED SHIPPING DOCUMENTS COMPLETED & COMPILED L/C & DOCUMENTS PRESENTED TO BANK FOR NEGOTIATION

COORDINATION OF SHIPMENT FREIGHT FORWARDER Dates & times Last date of delivery to port Off-load arrangements Documentation Legalization Ocean or air booking Drayage Stowage SHIPPING DEPARTMENT Packaging and export packaging BANK L/C DISCREPANCY OFFICER MONITORS PROGRESS PRODUCT SHIPPED TO PORT OF EXIT PRODUCT LOADED ON VESSEL OR AIRCRAFT PRODUCT IN TRANSIT CLEAN ON BOARD BILL OF LADING OR AIR WAYBILL ISSUED SHIPPING DOCUMENTS COMPLETED & COMPILED L/C & DOCUMENTS PRESENTED TO BANK FOR NEGOTIATION DOCUMENTS NEGOTIATED & ACCEPTED SHIPPER PAID

SHIPPER PAID DOCUMENTS FORWARDED TO BANK

SHIPPER PAID DOCUMENTS FORWARDED TO BANK BUYER’S BANK COLLECTS PAYMENT FROM BUYER

SHIPPER PAID DOCUMENTS FORWARDED TO BANK BUYER’S BANK COLLECTS PAYMENT FROM BUYER BUYER RECEIVES DOCUMENTS

SHIPPER PAID DOCUMENTS FORWARDED TO BANK BUYER’S BANK COLLECTS PAYMENT FROM BUYER BUYER RECEIVES DOCUMENTS BUYER CLEARS CUSTOMS & TAKES POSSESSION OF GOODS

SHIPPER PAID DOCUMENTS FORWARDED TO BANK BUYER’S BANK COLLECTS PAYMENT FROM BUYER BUYER RECEIVES DOCUMENTS BUYER CLEARS CUSTOMS & TAKES POSSESSION OF GOODS SHIPPER PAID

SHIPPER NOT PAID SHIPPER’S BANK REQUESTS BUYER’S BANK FOR BUYERS ACCEPTANCE

SHIPPER NOT PAID SHIPPER’S BANK REQUESTS BUYER’S BANK FOR BUYERS ACCEPTANCE BUYER AUTHORIZES PAYMENT

DOCUMENTS FORWARDED TO BANK BUYER’S BANK COLLECTS PAYMENT FROM BUYER BUYER RECEIVES DOCUMENTS BUYER CLEARS CUSTOMS & TAKES POSSESSION OF GOODS SHIPPER PAID SHIPPER NOT PAID SHIPPER’S BANK REQUESTS BUYER’S BANK FOR BUYERS ACCEPTANCE BUYER AUTHORIZES PAYMENT

SHIPPER NOT PAID SHIPPER’S BANK REQUESTS BUYER’S BANK FOR BUYERS ACCEPTANCE BUYER DOES NOT AUTHORIZE PAYMENT

SHIPPER NOT PAID SHIPPER’S BANK REQUESTS BUYER’S BANK FOR BUYERS ACCEPTANCE BUYER DOES NOT AUTHORIZE PAYMENT DOCUMENTS RETURNED TO SHIPPER SHIPPER MAINTAINS TITLE OF THE GOODS

SHIPPER MAINTAINS TITLE OF THE GOODS SHIPPER FINDS ANOTHER BUYER IN THE SAME OR ANOTHER COUNTRY

SHIPPER MAINTAINS TITLE OF THE GOODS SHIPPER PAID SHIPPER SELLS TO ANOTHER OVERSEAS BUYER SHIPPER FINDS ANOTHER BUYER IN THE SAME OR ANOTHER COUNTRY

SHIPPER MAINTAINS TITLE OF THE GOODS SHIPPER RETURNS PRODUCTS TO U.S.

SHIPPER MAINTAINS TITLE OF THE GOODS SHIPPER PAID SHIPPER RETURNS PRODUCTS TO U.S. SHIPPER SELLS TO DOMESTIC BUYER