Committees Meeting

Call to order Welcome Introductions Agenda Q & A

noun a person or group of persons elected or appointed to perform some service or function

Commitment Consistency Compliance Governing documents Higher standard Account must be in good standing Cooperation Each other Governing bodies (Advisory Committee, Board of Directors) Management company (Kuester Property Management) Confidentiality Communication Advisory Committee Community Newsletter Website Flyers blasts Social media Committee members Congeniality

Provide service to the community Help achieve the goals of the governing bodies Security, safety (neighborhood watch, school traffic, children playing and going to school, speeding, sidewalks, etc.) Recreation, community activities (including playground, quarterly events, pool, etc.) Aesthetics, grounds maintenance, overall appearance Orderliness, compliance with Covenants, revision/enhancement of Covenants Communication, information, website, welcoming committees, etc. Community involvement Community growth, future vision Maintaining/promoting property values Provide value Interact/network with other committees Recruit

Set Committee Expectations early Facilitate meetings Set meeting dates and times Insure all other members meet their deadlines and stay on task Incentivize Committee Members/Find creative ways to keep everyone engaged Regular written or oral reporting to advisory committee/Board of Directors

Honor Commitments Provide Opinions and Recommendations Support the goals of the committee Carry out committee tasks Be a positive influence for the community

Being a Good Committee Chair- a Committee Chair is responsible for keeping all of the committee’s many working parts in motion. Here are a few suggestions: Conducting a Productive Meeting Consider using a Timed Agenda Stay Focused Realize when a discussion becomes unproductive, and table the matter for another time or indefinitely. Insure every member has a voice and give careful consideration and care to their suggestions. Recognize a committee’s member need for a short or long term time out from the committee and encourage it. Always say please and Thank You Make the committee meetings interesting Keep your members engaged-(Have Regular meetings or updates). Invite Special guest speakers Feed your committee members Provide - Little treats…have vendors donate giveaways for your committee members or prepare homemade giveaways. Incentivize your committee members Spotlight in the Newsletter Recommend for Committee Volunteer Award Public Acknowledgment for a job well done Committee’s Directives-outline the committee’s purpose and limits. Directives are sanctioned by the Board of Directors and can change from year to year. If your committee’s directives have changed since its original sanction, the chair should insure an updated list of directives is submitted for approval.

2013 Transition Pool Monuments Landscaping Maintenance/upgrades Long term Amenities Sidewalks Capital improvements/refurbishment

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