Click to add text Michigan.gov Content Management Software Migration Project

State of Michigan Department of Information Technology 2 From Vision to Action 2 Project Background  The software used to display static content on the website, Michigan.gov, is changing  The current CMS software, Vignette, version 6.0.9, is highly customized and will be non-supported in the future  Horizon meetings held in June 2007 for Michigan.gov site administrators for CMS vendor demonstrations  eMichigan plans to migrate all Michigan.gov web sites to a new Content Management System software (CMS)

State of Michigan Department of Information Technology 3 From Vision to Action 3 Project Scope  Content Management Software  Migration of all existing Michigan.gov sites to new CMS  Web Analytics software  Quality Assurance software  Michigan.gov hardware replacement  Training and Documentation  Disaster Recovery Plan  Maintenance and on-going support of infrastructure and associated software  Level 2 helpdesk support and operations management

State of Michigan Department of Information Technology 4 From Vision to Action 4 Current Project Activities  Contract awarded to IBM. Contract negotiations in progress.  IBM is the sole contractor.  New CMS, IBM’s Workplace Web Content Management (IWWCM) with Websphere Portal Server.  Hosting Center - Boulder Colorado  Disaster Recovery – Sterling Forest Enterprise Recovery site in southern Orange County, NY (45 miles from midtown Manhattan) – over 200,000 square feet of raised floor  Michigan.gov current design/usability study by MSU’s Usability and Accessibility Center  Communication Plan for new CMS in place  CMA listserv message to all current CMA users  eMichigan web site – a key resource for all CMA training resources  Fewer Vignette CMS training classes will be offered starting October 2008  New CMS Migration Class  Initial training for eMichigan web developer in support of new CMS

State of Michigan Department of Information Technology 5 From Vision to Action 5 Michigan.gov Design Analysis  Conducted by MSU’s Usability and Accessibility Center

State of Michigan Department of Information Technology 6 From Vision to Action 6 Site Migration – Phased Approach Use of standard distribution model using content count to quantify migration effort Multiple phase approach - 4 migration phases Phase 1, tentative site migrations  Michigan Portal  2-3 Sites with largest content count, to be determined Phase 1, may include additional sites with largest content count  MDA  DNR  HAL  Human Services  DLEG  MDOT  DEQ

State of Michigan Department of Information Technology 7 From Vision to Action 7 Content Migration Strategy Use of Web Content Integrator (RSS Consumer) to provide continuous flow of content changes and content migration  Authoring continues in the pre-migration environment  Migration process uses a snapshot copy of the data  RSS consumer feed used for content from the Vignette environment to the IBM CMS author environment  RSS feed parallel activity to the migration process  No cutover and freeze of content authoring Majority of portal, content and assets (images and documents)  Websphere Content Integrator – RSS Provider/RSS Consumer Site Area – sub site categories  Scripted API Site – first level categories  Manual

State of Michigan Department of Information Technology 8 From Vision to Action 8 CMS Core Training Courses Train the trainer approach Key course offerings  IWWCM developer course  Websphere 6.0  Websphere 6.0 site administration

State of Michigan Department of Information Technology 9 From Vision to Action 9 Current Action Plan  Postponement of Michigan.gov site redesign and very limited new websites to extent possible  Workshops and training for website cleanup  Site cleanup of obsolete content and review of site links to shorten the migration effort  Maintain web site updates throughout the transition to the new CMS

State of Michigan Department of Information Technology 10 From Vision to Action 10 Current Status  We are working on the Terms and conditions of the contract.  The contract has been approved by the AD board.  Tentative start date of early January.