Kenneth Lim Aug 2013 With acknowledgements to NUS Libraries EndNote Team Library Tutorial for Department of Biological Sciences Graduate Students

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 2

Chinese Library NUSL System C J Koh Law Library Central Library HSSM Library Science library Music Library Medical Library

NUS Libraries Portal ( 4

Loan Entitlement for Graduate Students 30items 28days 3 renewals 5 How do I Borrow a Book? FAQ:

Services for Graduate Students 6

Document Delivery Service (DDS) Request journal articles, book chapters or conference papers that are not available in NUS Libraries Accessed via E-Forms Cost borne by NUS Libraries Requires approval by your Supervisor Checking of request status 7 FAQ:

Intra/Inter-Library Loans Intra-Library Loan – Request circulating books & journals found in other NUS Libraries to be collected at Science Library Inter-Library Loan - Request books not owned by NUS Libraries. Accessed via E-Forms 8 FAQ: FAQ:

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 9

Recommended Online Resources 10 Type of InformationRecommended E-Resource Multi-disciplinary Bibliographic Databases Web of Science / Scopus Biomedical & Life Sciences BIOSIS Previews Animal Biology & Taxonomic Reference Zoological Record Medicine, Dentistry, Pharmacy, Healthcare & Life Sciences PubMed (MEDLINE) Experimental Protocols and Videos Wiley Current Protocols JoVE (Journal of Visualized Experiments) Chemical Substance Structure / Properties & Reaction Searching Reaxys / SciFinder Newspaper Articles / Local Content Factiva / PERIND / NewspaperSG

Online Database Guides & Resources Biological & Life Sciences Subject Guide PubMed Resources Web of Science / BIOSIS Resources Scopus Resources

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 12

Plagiarism What is Plagiarism? A piece of writing that has been copied from someone else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.) The act of taking someone’s words or ideas as if they were your own. Avoiding Plagiarism CIT Preventing Plagiarism site Proper citation of information sources turnitin software 13

Citations & Bibliography Two places to cite the references you have used: within a sentence (in-text citation) at the end of the document (bibliography/references) 14 Bibliography/Reference Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10 (4), Bibliography/Reference Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in weblogs. Journal of Sociolinguistics, 10 (4), In-text Citation Herring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing. In-text Citation Herring and Paolillo (2006) found that the genre of a web entry, rather than the gender of the writer, affects the style of writing.

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 15

Bibliographic Management Software 16

EndNote Online Guide

Introduction to EndNote A software that: stores and organises references from many sources inserts these references into a Word document, and automatically formats your references according to a predefined citation style 18

New In EndNote X6 19

EndNote vs EndNote Web 20 25,000

EndNote Workflow Create an EndNote Library2. Add references to the EndNote Library3. Manage references: using groups & finding duplicates4. Insert references in MS Word (Cite While You Write)5. Change citation style and edit preferences

Installing EndNote for PC 22 For installation issues, contact NUS IT Care Tel: ,

Installing EndNote for Mac software administrator for instructions 23

The EndNote Library Contains all your references. No limit to number of references, but <100,000 is recommended 24

Step 1: Create an EndNote Library a.All programs > EndNote > EndNote Program b.File > New c.Filename: Test (*.enl) d.Save 25 Hands-on

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 26

Step 2: Add References to the Library 27 Direct Export Direct Export Import Text File Manual Inputting EndNote Library Cite While You Write MS Word Import PDF Online Search

Method 1: Direct Export Export references directly from database a.At the database, select the records you want b.Save, output, export or send to EndNote (Look for “RIS format”) c.Click Open to transfer records to your EndNote library 28

Method 1: Direct Export (WOS) 1. Mark the records 2. Click on EndNote

Method 1: Direct Export (PubMed) 1. Mark the records 2. Send to>Choose Destination>Citation Manager

Method 1: Direct Export (FindMore)

Method 2: Import.txt File Used when references cannot be exported to EndNote. Very few databases e.g. Factiva a.At the database, select the records you want b.Export text (.txt) file and save on desktop c.In EndNote, go to File > Import d.Browse and select the.txt file e.Select Import option > Other filters 32 Which filter to use?

Method 3: Online Search Search free databases (e.g. PubMed) and library catalogues (e.g. LINC, Library of Congress) a.Go to Online Search Mode > More b.Select a free database or catalogue, e.g. NATL U of Singapore c.In the online search pane, search by exact title of book or conference proceeding d.Copy the reference to Local Library Mode 33 NATL

34 Method 3: Online Search 2. Select more 1. Click on Online Search Mode (Temporary Library) Search by the exact title

Method 4: Import PDF Files Extracts references from PDF files PDF must contain a Digital Object Identifer (DOI) and is not a scanned document. Steps: a.In EndNote, go to File > Import b.Choose either file or folder, and change Import Option > PDF Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI 35

Method 4: Import PDF Files 36

Method 5: Manual Inputting 37 Link to the video:

It’s Break Time!

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 39

Step 3: Duplicate References To set criteria: Edit > Preferences > Duplicates To find duplicates: References > Find Duplicates 40

Managing References: Custom Groups Create folders to group (categorise) references 41 Go back to All References. Select references and drag into custom group. Alternatively, right click on the references > Add References To > My Groups

Managing References: Smart Groups Automatically group references based on your search criteria, e.g.: author/year/title contains/is/word begins with… Note: Any references added to EndNote will be automatically filed in the group, with immediate effect

Attaching Files to References To set criteria: References > File Attachment > Attach Files 43

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 44

Step 4: Cite While You Write (CWYW) 45 Use MS Word to insert citations into your paper Create a paper with properly formatted references, bibliography, figures & tables Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option

EndNote Tab & Field Shading If EndNote is properly installed, you will see the EndNote tab in Word After you add references, Field shading shows up as text highlighted in grey. 46

Setting for Field Shading in Word 47 Top left corner: Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always”

Inserting Citations 48 Method 1: Find Citation a.EndNote X6 tab: Insert citation > Find Citation b.Search for a word in any field (e.g. title, author) c.Select the references that you want to insert into your paper Method 2: Insert Selected Citation(s) a.In EndNote library, select a citation b.Go to Word and place cursor at insertion point c.Click on Insert Citation > Insert Selected Citation(s)

Editing Citations & References Edit & Manage Citation(s) E.g. add page numbers, exclude author, exclude year Edit Library Reference(s) Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography 49

Change Style & Create a Bib Section To change the citation style EndNote X6 tab: Click on Style > Select Another Style… To create bibliography section* a.Bottom right corner of Bibliography group > Layout > Bibliography title b.Type References (or Bibliography) *The bibliography section appears only when you insert a citation 50

Convert to Plain Text Before sending documents to a publisher, remove the field codes used for EndNote citations because they may interfere with publisher’s layout programs EndNote X6 tab > Bibliography Group > Convert Citations and Bibliography > Convert to Plain Text A copy of the Word document will be created with no field codes 51

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 52

Export Travelling Library Exports all the references used in Word document to another (or new) library EndNote X6 Tab > Tools Group > Export to EndNote > Export Traveling Library 53

Backing Up Library (1) Method 1: Save a Copy Creates an exact copy of the library  xxx Copy.Data and xxx Copy.enl File > Save a Copy… 54

Backing Up Library (2) Method 2: Compress Library Saves the.enl file and.Data folder into one compressed file File > Compressed Library (.enlx) To restore: File > Open > Open Library … 55

Outline NUS Libraries and Services for Graduate Students Overview of online databases for Life Sciences Plagiarism, Citations and Publishing Introduction to bibliographic software & EndNote Adding references to your library Managing references: groups & duplicates Cite While You Write Backing up Guides and Tips 56

More Information on EndNote EndNote LibGuide EndNote X6 User’s Guide Endnote Training YouTube Channel EndNote Updates Output Styles Connection Files Microsoft Word Templates Frequently Asked Questions Contact NUS Libraries’ EndNote team: 57

Library Proxy Stem/Bookmarklet NUS Libraries Proxy Stem e.g. Prefix a URL with the NUS Libraries Proxy Stem om/content/e440n v/ Installing the NUS Libraries Proxy Bookmarklet: FAQ: FAQ: 58

Accessing Full-Text via Google Scholar Setting up NUS Libraries access in Google Scholar : FAQ: FAQ: Alternate direct link:

Accessing Full-Text via PubMed Setting up NUS Libraries access in PubMed: FAQ: Direct link: myncbishare=nuslib&holding=isgnuslib_fft myncbishare=nuslib&holding=isgnuslib_fft 60

Tip: Make it easy for others to find all your Publications Use a consistent name when publishing: e.g. James Tiberius Kirk Kirk, James T. Kirk, JT Kirk, J Maintain a CV/Resume that includes a list of: All your publications All institutional affiliations over the course of your career Participate in Scholarly Research Communities e.g. Researcher ID /ORCID (Open Researcher and Contributor ID)

Thank You! Please fill in the feedback form at: Contact me at: Kenneth Lim Science Library 62