HR Time Collection System

ASPSA’s New Time Reporting System KABA ASPSA’s New Time Reporting System What you need to clock in/clock out: -NC State Username -NC State Password -Employee ID #

Quick Facts You must “clock in” and “clock out” for each appointment you have If you have any breaks between session you will clock out for the break, clock back in for next session If you miss a punch you must complete a missed punch form

GradesFirst Reports are still to be submitted in GradesFirst. Nothing in GradesFirst will change. You will still submit payroll in GradesFirst. We will use GradesFirst time sheet to verify accuracy of your KABA time sheet.

Time Collection System Overview Types of Time Collection Devices (TCD) Kaba web clock Time Collection System Types of Time Collection Devices (TCD) Kaba web clock Allows employees to track time using the Kaba web clock application, accessible through the MYPACK PORTAL. NCSU ID # is used to clock In/Out

Time Collection System Overview (cont’d) For those utilizing a Kaba web clock Accessible from the MYPACK Portal through Employee Self Service. (valid unity_ID/password required) (Navigation: Time Reporting->Report Time->Punch Clock) Employees with a valid NCSU ID # can login to the web clock to punch In/Out. Convenient for employees with access to a computer, laptop, or personal IP device with access to the internet. Time Collection System

Punch Employee Responsibilities Be on time for scheduled work activity Punch In/Out on the Kaba clock device specified by the supervisor Web clock - Type in the 9 digit employee_ID # Access the web clock through the MYPACK Portal Main Menu->Employee Self Service->Time Reporting->Report Time->Punch Clock Follow the onscreen instructions to punch In/Out Follow department guidelines regarding lunch and break time Notify the supervisor immediately if unable to punch In/Out of a Kaba clock device. Please note any errors or messages. Punch Employee Responsibilities Must have a valid All Campus NCSU ID Badge (proximity access) to punch In/Out. Must Punch in at the beginning of every shift and Punch out at the end of every shift. Check with department manager regarding lunch and break guidelines for punching In/Out Notify supervisor immediately if they are unable to punch In/Out, noting any errors or messages.

Kaba Web Clock Enter your 9 digit employee ID# then click OK The Kaba Web Clock is accessible from the MYPACK PORTAL. The employee will type in their Employee ID and click OK to record time worked. The following slides reflect the login and logout appearance.

Kaba Web Clock Employee Name Kaba Web Clock Once the employee types in their Employee ID and clicks OK the next slide reflects a Job Clock In or Job Clock Out opportunity. The screen display is based on the employees last recorded time stamp status and provides them the next option to record time worked (In/Out). In the example the employee is starting work and clocking in. Note: Time Record View will be cover later in the lesson. Click on the “Job Clock In” link at the beginning of your work day or returning after a break.

Kaba Web Clock If you have multiple jobs, select the appropriate clock location from the drop down list. Kaba Web Clock Once the employee types in their Employee ID and clicks OK the next slide reflects a Job Clock In or Job Clock Out opportunity. The screen display is based on the employees last recorded time stamp status and provides them the next option to record time worked (In/Out). In the example the employee is starting work and clocking in. Note: Time Record View will be cover later in the lesson.

Kaba Web Clock Successful clock punch Kaba Web Clock Welcome Employee Kaba Web Clock Once the time stamp is recorded the employee receives an acknowledgement screen display indicating the clock punch was successful.

Kaba Web Clock Employee Name Kaba Web Clock Once the employee types in their Employee ID and clicks OK the next slide reflects a Job Clock In or Job Clock Out opportunity. The screen display is based on the employees last recorded time stamp status and provides them the next option to record time worked (In/Out). In the example the employee is finishing work and clocking out. Click on the “Job Clock Out” link for breaks or the end of your work day.

Kaba Web Clock Successful clock punch Kaba Web Clock Employee Kaba Web Clock Once the time stamp is recorded the employee receives an acknowledgement screen display indicating the clock punch was successful.

Kaba Web Clock Employee Name Kaba Web Clock Once the employee types in their Employee ID and clicks OK the next slide also provides the option to view Time Records. Click on “Time Record View” to begin viewing recorded time. To view historical punch data click on “Time Record View”.

Kaba Web Clock Select the date you want to view and click the “View Time” link. Kaba Web Clock The employee can view daily time records by selecting a specific day from the drop down list.

Kaba Web Clock Kaba Web Clock The example illustrates a single day worth of time records for the employee. The screen will display punch time information for approximately 1 minute then log the employee out if no other options are selected. Punch time activity for a specific date. When you finish view click “Done”.

Employee Self Service Timesheet Employees can view and/or print a copy of their timesheet by navigating to Employee Self Service in the MYPACK Portal. Navigation Path: Main Menu->Employee Self Service->Time Reporting->Report Time-> Display/Print Time Sheet Employee Timesheet View Employees can view their timesheet by navigating to the following location in the MYPACK Portal: Main Menu->Employee Self Service->Time Reporting->Report Time->View Time->Display/Print Timesheet The employee will have to select the “Check Date” they would like to view/print

Employee Self Service Timesheet (cont’d) When the Display/Print Time Sheet panel opens (below) the user can click on the high-lighted search icon then select the specific paycheck date the user wants to view or print. After the date is select then click “Generate Time Sheet” to view and/or print. Employee Timesheet View

Bi-weekly Employee Timesheet Example Employee Timesheet View Employees can view their timesheet by navigating to the following location in the MYPACK Portal: Main Menu->Employee Self Service->Time Reporting->Report Time->View Time->Display/Print Timesheet The employee will have to select the “Check Date” they would like to view/print

How to create Kaba Web Clock Shortcut To create a shortcut on the desktop to the Kaba Web Clock, do the following: Right-click an open area on the desktop, point to New, and then click Shortcut. In the “Type the location of the item:” field copy and paste the web link, http://go.ncsu.edu/timeclock , and then click Next. Type Kaba Web Clock as the name for the shortcut, and then click Finish.