Intro To PowerPoint PowerPoint about PowerPoint, Oh My! That would be Meta- PowerPoint!

PowerPoint is Presentation Graphics Visual Aid for Presentation Visual Aid for Presentation Benefits: Benefits:  Focus Audience Attention  Design Templates  Variety of Print Outs Available

Presentation Development Planning is Key Planning is Key Create – outline is recommended Create – outline is recommended Enhance – graphics and special effects Enhance – graphics and special effects

Design Templates Many and Varied Many and Varied Sets color scheme, fonts etc Sets color scheme, fonts etc Look for Visibility / Contrast Look for Visibility / Contrast Watch out for Distractions Watch out for Distractions Don’t suggest creativity Don’t suggest creativity

Views Normal Normal Outline Outline Slide Slide Slide Sorter Slide Sorter Slide Show Slide Show

Edit Using Outline Pane Turn on outlining toolbar Turn on outlining toolbar Edit using normal techniques, as in Word Edit using normal techniques, as in Word Click to left of item to select whole item Click to left of item to select whole item PowerPoint has AutoCorrect and automatic spell checking, as in Word PowerPoint has AutoCorrect and automatic spell checking, as in Word Arrows: Arrows:  To Left – “Promotes” text  To Right – “Demotes” text  Up – Moves up  Down – Moves down

Edit Using Slide Pane Slide contains “Objects” or placeholders for objects Slide contains “Objects” or placeholders for objects To Modify text in object, must select placeholders – as with cells in Excel To Modify text in object, must select placeholders – as with cells in Excel Placeholders have sizing handles that allow re-sizing Placeholders have sizing handles that allow re-sizing Placeholders can be moved – find four direction arrow at edge of placeholder and drag Placeholders can be moved – find four direction arrow at edge of placeholder and drag Move from slide to slide using vertical scroll bar, scroll arrows, or clicking on slide in outline pane Move from slide to slide using vertical scroll bar, scroll arrows, or clicking on slide in outline pane Promote, Demote, and move items, as in outline pane Promote, Demote, and move items, as in outline pane PowerPoint AutoSizes to fit placeholder PowerPoint AutoSizes to fit placeholder

Save Remember to Save Remember to Save Save same as in other software Save same as in other software.ppt extension.ppt extension Can use AutoSave if installed Can use AutoSave if installed Reopen documents as in other software Reopen documents as in other software

Slide Sorter Note selected slide Note selected slide Deleting Slide Deleting Slide Moving slide – drag and drop Moving slide – drag and drop Insert slide – use new slide button or “Common Tasks” Insert slide – use new slide button or “Common Tasks”

Run Slide Show View Slide Show View Slide Show Go to next slide with Spacebar, Enter, right arrow, down arrow, page down, or click mouse Go to next slide with Spacebar, Enter, right arrow, down arrow, page down, or click mouse Go to previous slide with backspace, left arrow, up arrow, page up Go to previous slide with backspace, left arrow, up arrow, page up Black screen indicates end of presentation Black screen indicates end of presentation

Fonts Text style, as in other programs Text style, as in other programs Best to use no more than 3 or 4 different fonts in one presentation so as to not distract audience Best to use no more than 3 or 4 different fonts in one presentation so as to not distract audience Can adjust font size, as in other programs – tend to use large size for visibility Can adjust font size, as in other programs – tend to use large size for visibility Bump up size with big A button, bump down size with little A button Bump up size with big A button, bump down size with little A button

Graphics Clip Art Clip Art Picture (“From File”) Picture (“From File”) Auto Shapes Auto Shapes Drawing (you draw) Drawing (you draw) Move and resize as with placeholders Move and resize as with placeholders

Grayscale Preview Toggle button on standard toolbar Toggle button on standard toolbar

Printing Slides Slides Handouts (specify number of slides per page) Handouts (specify number of slides per page) Outline Outline Notes Notes If not color printer, choose pure black and white If not color printer, choose pure black and white

Tutorial 2 Find and Replace Text - skip Find and Replace Text - skip Change the slide layout Change the slide layout Create and enhance a table Create and enhance a table Modify clip art Modify clip art Create a text box Create a text box Change design and color scheme Change design and color scheme Change slide and title masters Change slide and title masters Hide the title slide footer - skip Hide the title slide footer - skip Duplicate and hide slides Duplicate and hide slides Create and enhance drawing objects Create and enhance drawing objects Add animation and sound Add animation and sound Add transitions and builds Add transitions and builds Control and annotate a slide show Control and annotate a slide show Create speaker notes Create speaker notes Check the style Check the style Document the file and print selected slides Document the file and print selected slides

Find and Replace – Skip 2000 Edit/Replace Edit/Replace As in Word As in Word

Slide Layouts Choice when New Slide via “Common Tasks” or button Choice when New Slide via “Common Tasks” or button Format/Slide Layout to change Format/Slide Layout to change

Creating a Table – skip 2000 Create Slide using Table AutoLayout Create Slide using Table AutoLayout Double Click on Table Placeholder Double Click on Table Placeholder In dialog box, specify number of columns and rows In dialog box, specify number of columns and rows Click in cell to enter info in table OR TAB between cells OR use arrow keys to move Click in cell to enter info in table OR TAB between cells OR use arrow keys to move Improve table by changing fonts, bold, colors, alignment, etc Improve table by changing fonts, bold, colors, alignment, etc

Example Table CityCrimeEconomy Cincinnati Camden, NJ

Modify Clip Art – skip 2000 Display Picture toolbar if not already displayed Display Picture toolbar if not already displayed Select Picture Select Picture For the color changing, pick new color For the color changing, pick new color You can also resize if desirable. You can also resize if desirable.

Inserting Text Box – skip 2000 Click in slide pane Click in slide pane Click on text box button (A with lines on paper on drawing toolbar) Click on text box button (A with lines on paper on drawing toolbar) Put any text in, position text box anywhere on page Put any text in, position text box anywhere on page Format anyway desired Format anyway desired Contents do not show up in the outline Contents do not show up in the outline Hi There! I’m an alien!

Change Design Template Change applies to all slides in the presentation Change applies to all slides in the presentation Choose Common Tasks/ Apply Design Template Choose Common Tasks/ Apply Design Template Make Choice (choices are previewed) Make Choice (choices are previewed) Check for graphics interfering with text after change Check for graphics interfering with text after change

Change Color Scheme Templates have alternative color schemes Templates have alternative color schemes Choose Format / Slide Color Scheme Choose Format / Slide Color Scheme Pick one of the standard alternatives and preview, apply or apply to all Pick one of the standard alternatives and preview, apply or apply to all OR build custom scheme, picking color for each kind of thing – titles, backgrounds, etc OR build custom scheme, picking color for each kind of thing – titles, backgrounds, etc Apply changes to one or all (generally all, for consistency) Apply changes to one or all (generally all, for consistency)

Slide and Title Master Master is a special pseudo “slide” that controls format and placement of titles and text for all slides in presentation Master is a special pseudo “slide” that controls format and placement of titles and text for all slides in presentation Each component (title slide, slides, notes pages, handout pages) has a corresponding master Each component (title slide, slides, notes pages, handout pages) has a corresponding master Any changes you make to the master apply to all slides or pages associated with that master Any changes you make to the master apply to all slides or pages associated with that master

Slide and Title Master (con) You could put a graphic (e.g. company logo) on slide master and it would appear on every slide You could put a graphic (e.g. company logo) on slide master and it would appear on every slide Each design template has its own masters, changing the design template loses changes you made to the master Each design template has its own masters, changing the design template loses changes you made to the master If you change format on individual slides, that change overrides the master (on that slide) If you change format on individual slides, that change overrides the master (on that slide)

Slide and Title Master (con) Display using View/Master /which master (e.g. Slide Master) Display using View/Master /which master (e.g. Slide Master) Make changes Make changes Changing Title Master is basically the same Changing Title Master is basically the same I see no benefit of changing the title master instead of the title slide I see no benefit of changing the title master instead of the title slide

Duplicating a Slide – skip 2000 Select Insert / Duplicate Slide Select Insert / Duplicate Slide

Hiding a Slide Slides can be hidden so they can be shown if needed, but otherwise not shown Slides can be hidden so they can be shown if needed, but otherwise not shown Use Slide Sorter View Use Slide Sorter View Click on Hide Slide button on slide sorter tool bar (this is a toggle) Click on Hide Slide button on slide sorter tool bar (this is a toggle) Press letter H to see hidden slide Press letter H to see hidden slide

Creating a Drawing Object AutoShapes has many shapes AutoShapes has many shapes Rectangle, oval, arrows, etc on drawing toolbar can be used Rectangle, oval, arrows, etc on drawing toolbar can be used Many enhancements can be made, adding text, changing colors, adding shadows, rotating objects … Many enhancements can be made, adding text, changing colors, adding shadows, rotating objects … Excuses

Animations and Sound Animation adds action to text and graphics so that they move around on the screen Animation adds action to text and graphics so that they move around on the screen Sound effects can be added as well Sound effects can be added as well To animate object, right click on it, choose Custom Animation; choose Effects tab To animate object, right click on it, choose Custom Animation; choose Effects tab Choose an Effect, Sound, what happens after animation, etc Choose an Effect, Sound, what happens after animation, etc

Transitions Transitions control how one slide disappears and the next one appears Transitions control how one slide disappears and the next one appears In slide sorter view, select a slide, click slide transition button on far left of slide sorter toolbar In slide sorter view, select a slide, click slide transition button on far left of slide sorter toolbar Select transition effect, sound Select transition effect, sound Can be applied to one slide or all Can be applied to one slide or all Don’t overuse – want audience to focus on content, not effects Don’t overuse – want audience to focus on content, not effects

Builds Builds are used to display each bullet point, paragraph or graphic independently from the whole of the slide (e.g. one at a time) Builds are used to display each bullet point, paragraph or graphic independently from the whole of the slide (e.g. one at a time) In Slide Sorter, select slides to have build effects In Slide Sorter, select slides to have build effects Choose Preset Animation in drop down box on slide sorter toolbar (second box from left) Choose Preset Animation in drop down box on slide sorter toolbar (second box from left) Don’t overuse – want audience to focus on content, not effects Don’t overuse – want audience to focus on content, not effects

Controlling Presentation When viewing slide show, type number and hit return to go directly to that slide number When viewing slide show, type number and hit return to go directly to that slide number B – toggles screen to black or back B – toggles screen to black or back To Draw on slide, Right Click, Pointer Options, Pen (Turn off by choosing Pointer Options/Automatic) To Draw on slide, Right Click, Pointer Options, Pen (Turn off by choosing Pointer Options/Automatic)

Speaker Notes

Checking Style – skip 2000 If office assistant is on, it automatically checks style and turns on light bulb if you violate style rules If office assistant is on, it automatically checks style and turns on light bulb if you violate style rules Click on light bulb to see complaint and possible reactions Click on light bulb to see complaint and possible reactions Style rules checked can be specified using Tools/Options/Spelling and Style/Style Options Style rules checked can be specified using Tools/Options/Spelling and Style/Style Options

Documenting a File – skip 2000 Choose File/Properties. Choose Summary tab. Enter relevant info Choose File/Properties. Choose Summary tab. Enter relevant info