McGraw-Hill/Irwin The Interactive Computing Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft PowerPoint 2002 Creating a Custom Presentation Lesson 5

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 2 McGraw-Hill/Irwin Skills Introduction to Slide Masters Changing the Slide Master Changing the Title Master Inserting Headers and Footers Using the Format Painter Changing the Color Scheme of a Presentation Changing a Slide’s Background Modifying Slide Layout Applying Design Templates to a Presentation

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 3 McGraw-Hill/Irwin Introduction to Slide Masters New slides have specific layouts –Placeholders for title text, body text, etc. This layout determined by a slide master –Acts as a template –Provides layout scheme for each slide of the presentation Different Design Templates have their own slide master Slide master can be changed to affect all slides in the presentation

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 4 McGraw-Hill/Irwin Introduction to Slide Masters Viewing the Slide Master Slide-title master thumbnails Master Toolbar Edit to change appearance of main object box or its text Date/time placeholder Footer placeholder Slide number placeholder Reposition or resize text box – format text to change appearance of title on all slides

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 5 McGraw-Hill/Irwin Introduction to Slide Masters Placeholders of Slide Masters may be called up if accidentally deleted Click Format, then Master Layout Master Layout dialog box appears Click the check mark of placeholder to be reapplied

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 6 McGraw-Hill/Irwin Changing the Slide Master Some changes to slides need to be applied to all slides Edit the Slide Master to make global changes –Reduces revision time –keeps Consistency Example: –AutoNumber bulleted list can be enumerated by number, letter, or Roman numeral

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 7 McGraw-Hill/Irwin Changing the Slide Master To make changes click on View, then Master, then Slide Master Click on text in text boxes to select Specify font, style, color, etc.

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 8 McGraw-Hill/Irwin Changing the Slide Master Click on Format, Bullets and Numbering to get dialog box Specify type of bullets desired for text

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 9 McGraw-Hill/Irwin Changing the Slide Master Note results from changing the Slide Master Shadow text style New bullet style

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 10 McGraw-Hill/Irwin Changing the Title Master Possible to have multiple title slides –Used to divide sections of a presentation Change the Title Master to apply to all title slides in the presentation Note –Edit the Slide Master first –Then edit the Title Master –Otherwise, changes to the Slide Master override changes to Title Master

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 11 McGraw-Hill/Irwin Changing the Title Master Choose Title Master for editing Select font size Use the Clipboard to insert or remove AutoShape objects as desired

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 12 McGraw-Hill/Irwin Inserting Headers and Footers Header –Appears at the top of a document –Above main text, below top margin Footer –Appears at the bottom of a document –Just above bottom margin Used to display information on every page of the document –date, page numbers, author, etc.

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 13 McGraw-Hill/Irwin Inserting Headers and Footers In Slide Master edit mode –Click View, then Header and Footer, dialog box opens Specify options desired Enter footer text Specify to which slides

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 14 McGraw-Hill/Irwin Inserting Headers and Footers Slide with footer text added

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 15 McGraw-Hill/Irwin Using the Format Painter Occasionally need to copy the format of an object (text, AutoShape, etc.) –Without copying the object itself Format Painter tool –Allows copying of format from one slide object to an object in another slide –Also can copy the format from one presentation file to another

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 16 McGraw-Hill/Irwin Using the Format Painter Click a text box to select the box –Click the boarder to select entire box –Boarder changes from diagonal lines to dots Click Format Painter button

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 17 McGraw-Hill/Irwin Using the Format Painter Move to different slide Note “paint brush” mouse pointer –Click on text to be changed

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 18 McGraw-Hill/Irwin Changing the Color Scheme of a Presentation Click Format, then Slide Design for Slide Design Task Pane Click Color Schemes option Click Edit Color Schemes to enable custom color scheme design

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 19 McGraw-Hill/Irwin Changing the Color Scheme of a Presentation Custom Tab of Edit Color Scheme dialog box Specify element of slide to change Click Change Color for Color dialog box Specify color Indicate option

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 20 McGraw-Hill/Irwin Changing the Color Scheme of a Presentation New custom color scheme can be –Previewed to double checked –Specified to be a standard scheme

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 21 McGraw-Hill/Irwin Changing the Color Scheme of a Presentation Slide with new color scheme Green title text Blue slide text

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 22 McGraw-Hill/Irwin Changing a Slide’s Background Background color is a component of a color scheme –Background color may be changed independent of color scheme Possible to enhance with –Gradients, textures, pictures, patterns Make sure to avoid –Clashing colors –Colors which obscure the text

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 23 McGraw-Hill/Irwin Changing a Slide’s Background From the Menu bar choose, Format, then Background for dialog box Click to select new background Click to remove background objects Choose Fill Effects for dialog box

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 24 McGraw-Hill/Irwin Changing a Slide’s Background Fill Effects dialog box Choose color and gradient Choose one of six shading styles Note preview

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 25 McGraw-Hill/Irwin Changing a Slide’s Background Slide with gradient added to the background

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 26 McGraw-Hill/Irwin Modifying Slide Layout Layout includes placeholders for titles, lists, charts, etc. Placeholders may be formatted by changing –Location, size, fill colors, boarder colors Move and size using boarders and sizing handles

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 27 McGraw-Hill/Irwin Modifying Slide Layout To get Slide Layout Task Pane –Click Format, and then Slide Layout

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 28 McGraw-Hill/Irwin Modifying Slide Layout Click on the desired layout to be applied to current slide Note Screen Tip with identification of selected layout Then click on the X to close the task pane

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 29 McGraw-Hill/Irwin Modifying Slide Layout Right click a place holder for pop-up menu Choose Format Placeholder

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 30 McGraw-Hill/Irwin Modifying Slide Layout Format AutoShape dialog box appears –Color and Lines tab –Specify desired options for the placeholder

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 31 McGraw-Hill/Irwin Modifying Slide Layout Format AutoShape dialog box –Size tab

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 32 McGraw-Hill/Irwin Modifying Slide Layout Modified slide layout Reformatted placeholder

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 33 McGraw-Hill/Irwin Applying Design Templates to a Presentation Design templates have preset styles based on a theme They include –Background color, graphic placement, font, placeholders, color schemes They can be applied –to all slides of a presentation –to selected slides – different templates for different sections of a presentation A custom design you create for a presentation can be saved as a template

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 34 McGraw-Hill/Irwin Applying Design Templates to a Presentation Applying a design template –With Slide tab and Slide Design Task Pane open … Choose slides for design to be changed Click on chosen design

The Series © 2002 The McGraw-Hill Companies, Inc. All rights reserved. 35 McGraw-Hill/Irwin Applying Design Templates to a Presentation Applied design template Note changed design template