Creating Presentations with PowerPoint 2003 for the PC Kristen Dunn-Thomason Melissa Moore Division of Customer Support CIT Training Program

Other PowerPoint Training 824 PowerPoint Topics: Graphs, Links, and More

Class Structure Lecture followed by hands-on Two handouts

Objectives Basics of PowerPoint Slides and bullet levels Backgrounds Special effects Slide transitions Animation schemes Stylistic Issues Bringing in Graphics

Objectives (Cont.) Slide views Seeing the slideshow in different ways Change the order of slides in a presentation Printing Outlines and handouts Presentations in the field

What is PowerPoint 2003? Very similar to PowerPoint XP/2002 Many people are upgraded, many still using 2000 Task Panes are major difference Free of charge from iSDP Your own desktop support may have its own schedule

Task Panes Allow easy access to commonly used functions Arrows on right give further options Can also access with Right- Click If missing: View, Task Pane

Slide Layouts Variety of pre-set layouts Title slide, Bulleted list, Title only, Blank Insert, New Slide Chooses default Can change in “Slide Layout” Task Pane

All templates have 5 levels of bullets Level 1 Level 2 Level 3 Level 4 Level 5 Use the promote or demote buttons to switch between levels Tab and Shift-Tab are keyboard shortcuts Generally it is not advisable to use more than 3 levels of bullets Bulleted Lists PromoteDemote

Slides Tab Gives thumbnail of each slide Hover for larger title Can switch to Outline view Click and drag to change slide order

Choose Your Look Do I want a design template or a custom background? Custom Backgrounds Allow personal choice Can be individual Offer flexibility Offer more space on the slide Allow for potential errors Require other customization Fonts, colors, etc.

Custom Backgrounds Format Background Fill Effects Pulling down this menu Leads to more options

A More Standardized Way Design templates Offer an integrated set of colors and graphics Ensure readability Reduce screen space Have probably been seen before but can be altered

Design Templates Task Pane – Slide Design Can use multiple templates Right-click Apply to all slides Apply to selected slides Color Schemes allow variation In 2000: Format, Apply Design Template – applies to all

Stylistic Issues – Fonts/Colors Make easy to read Red, Green, and Blue don’t contrast well with each other Arial, Tahoma, Verdana are good fonts Monitors vs. Projectors Be consistent Colors Fonts 1. My text here 2. My text here 3. My text here 4. My text here

Slide Master Use for global changes Adjust the fonts, colors, and bullets Can have multiple masters Automatic if multiple design templates Find in “Slide Design” Task Pane “Used in This Presentation” View, Master, Slide Master to open View, Normal to close

Slides from Other Presentations Insert, Slides from Files Browse for the presentation Select the slides Look and feel Keep source formatting – brings other slide master Keep source formatting – brings other slide master Otherwise takes existing slide master Otherwise takes existing slide master To reapply master styles – choose the slide layout, right-click, “reapply layout” To reapply master styles – choose the slide layout, right-click, “reapply layout”

Slide Transitions Task Pane - Slide Transition Select transition for preview To remove - “No Transition” To change - select another transition “Apply to All Slides” affects all slides “Apply to Master” affects all slides using the current Slide Master

Animation Schemes Task Pane – “Slide Design - Animation Schemes” Grouped by subtle, moderate, and exciting “Play” allows to see in current slide Often come with transitions, can select other transition to override

Stylistic Issues – Clutter Limit text – particularly with video Animations One bullet/concept at a time – good for many learning styles Too much movement – distracting Transitions – may want one throughout If using animation schemes, choose a transition at end of process

Screen Shots “Alt & Print Screen” saves active image to clipboard Once back into PowerPoint “Ctrl & V” pastes screen shot in The Picture toolbar includes options for cropping the image If you lose the toolbar, go to View, Toolbars, Picture

Clip Art Task Pane – “Clip Art” Search in: allows computer and web Results should be Clip Art Photographs Movies Sounds Automatic layout - undo

Smart Tags Context sensitive set of options Show up when possible conflict perceived or suggestion available Formatting – when paste, do you want to keep original or go with current Auto Correction – can undo Auto Layouts – can undo

Import Graphics from the Web Right-click image Select Save Image As Insert Saved Picture with PowerPoint Select Insert, Picture, From File

Add or edit a special text effect Add 3-D Effects and Textured Fills Insert, Picture, WordArt

Views Switching between Views can help with seeing the presentation from different perspectives There is an easy menu for switching at the bottom left of the PowerPoint Window

Printing There are a variety of printing options Slides Notes Handouts Outlines Pure Black and White is often a good idea

Presentation Navigation To move forward in a presentation Click the mouse Press the right or down keyboard arrows To move backward Press the left or up keyboard arrows For greater options Right-click – “Go to Slide” Pointer options allows drawing

PowerPoint 2000 Differences Only one Slide Master Design Template applies to all slides Many things are found in pop-up windows Slide formats Clip art Custom animation

Compatibility Will not work in 2000 New animations Multiple masters Password protection To prevent problems Tools, Options, Edit, Disable new features File, Package for CD (retains new features in 2003)

Presentations in the Field Getting it there Storage Floppy disks, CDs, USB keychains, and Zips Make sure have proper drives as an attachment Laptop – will it work with the projector? Arrive in enough time to test your presentation onsite Consider printing transparencies as a backup