Calculating Maintenance Resources

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Presentation transcript:

Calculating Maintenance Resources 2013 APWA/ISOSWO Joint Spring Conference 2014 APWA/ISOSWO Joint Spring Conference Calculating Maintenance Resources Dennis R. Hogan CPFP - CAFM City of Cedar Rapids

Maintenance Resource Measures 2014 APWA/ISOSWO Joint Spring Conference Maintenance Resource Measures VMU – Vehicle Maintenance Units MRU – Maintenance Resource Units VEU – Vehicle Equivalency Units MEU – Maintenance Equivalency Units For our purposes today we will use VEU

2014 APWA/ISOSWO Joint Spring Conference VEU Defined 2014 APWA/ISOSWO Joint Spring Conference VEU is a measurement tool used by fleet managers and directors to determine the maintenance resources required to complete varying maintenance tasks within an organization. VEU is also a great tool to identify staffing levels and gaps as well as determining the benchmark comparatives for your fleet.

2013 APWA/ISOSWO Joint Spring Conference Finding the Right Fit 2014 APWA/ISOSWO Joint Spring Conference Industry Standards – You can find a industry standard in many locations. Develop Organization Specific – You can develop your own VEU standard for your organization.

2014 APWA/ISOSWO Joint Spring Conference Industry Standards 2014 APWA/ISOSWO Joint Spring Conference Generally an easy approach to use especially when data is not readily available. You can find great examples at: APWA Info Now Community NAFA Government Fleet Magazine Network

Organization Specific VEU 2014 APWA/ISOSWO Joint Spring Conference This approach requires a little more work on your part. You must have good data available that is reflective of your operation: Total Annual Labor Hours by Equipment Type Fleet Inventory by Equipment Type Number of “wrench turning” staff Total Available labor hours by mechanic

2014 APWA/ISOSWO Joint Spring Conference Sample Calculations 2014 APWA/ISOSWO Joint Spring Conference Passenger Sedan Total annual Labor Hours - 979 Total Passenger Sedans - 93 Average Labor Hours per unit – 10.53 round for easier math 1 VEU is equal to 11 labor hours

2014 APWA/ISOSWO Joint Spring Conference Equipment Type VEU QUANTITY TOTAL VEU LABOR HOURS LABOR $ AERIAL-MEDIUM 6.5 4 26 286 $20,306.00 AERIAL-SMALL 6.4 3 19.2 211.2 $14,995.20 CARGO VAN-1/2T 2.5 17 42.5 467.5 $33,192.50 CARGO VAN-1T 7.5 82.5 $5,857.50 CARGO VAN-3/4T CC DUMP 7.2 13 93.6 1029.6 $73,101.60 CC FLATBED 10 72 792 $56,232.00 CC UTILITY 7.8 39 304.2 3346.2 $237,580.20 MD-CHIP DUMP 8.2 2 16.4 180.4 $12,808.40 MD-DUMP 8.6 79 679.4 7473.4 $530,611.40 MD-ENCLOSED 8.5 110.5 1215.5 $86,300.50 MD-FIRE 10.6 180.2 1982.2 $140,736.20 MD-FLATBED 8 60 660 $46,860.00 MD-MOBILE CRANE 15 165 $11,715.00 MD-SOLID WASTE 17.8 55 979 10769 $764,599.00 MD-UTILITY 18 154.8 1702.8 $120,898.80 PASSENGER-SEDAN 1.0 93 1023 $72,633.00 PASSENGER-SUV 19 209 $14,839.00 PASSENGER-VAN 11 121 $8,591.00 POL-SDN 68 530.4 5834.4 $414,242.40 PU-STD 6 FT 48 120 1320 $93,720.00 PU-STD 8 FT 104 260 2860 $203,060.00 3541.2 38953.2 $2,765,677.20

2014 APWA/ISOSWO Joint Spring Conference VEU Comparisons Passenger sedans - 1 VEU Solid Waste truck - 17.8 VEU It takes 17.8 times the maintenance resources to maintain a garbage truck as it does a sedan Fire truck - 10.6 VEU Solid Waste trucks are the most expensive units to operate in our fleet

2014 APWA/ISOSWO Joint Spring Conference VEU Labor Calculation 2014 APWA/ISOSWO Joint Spring Conference Total VEU - 3541.2 VEU = 11 Labor Hours Total Labor Hours - 38,953.2

2014 APWA/ISOSWO Joint Spring Conference Mechanic Resources 2014 APWA/ISOSWO Joint Spring Conference Total Labor Hours - 38,953 Available Hours - 1650 Mechanics - 24

2014 APWA/ISOSWO Joint Spring Conference Workload Changes 2014 APWA/ISOSWO Joint Spring Conference Assume your organization decides to do your new vehicle own up-fits: New Up-fits - 2,900 labor hours annually Staffing – 2,900 hours ÷ 1,650 = 1.76 FTE

2014 APWA/ISOSWO Joint Spring Conference Workload Changes 2014 APWA/ISOSWO Joint Spring Conference Assume your organization decides to outsource and internal service: Outsourced service - 1,800 labor hours annually Staffing impact – 1,800 hours = 1.09 FTE So you will now see more labor resources than the workload can support.

2014 APWA/ISOSWO Joint Spring Conference Summary 2014 APWA/ISOSWO Joint Spring Conference Defined VEU Determined baseline VEU Calculated VEU for an inventory of fleet vehicles Determined Staffing based on VEU Demonstrated how changes affect VEU

QUESTIONS