1 Project Management

2 Definition of a Project ‘A series of unique and connected activities having one goal or purpose and that must be completed by a specific time, within budget, and according to specification.’ Source: Robert Wysocki et al, Effective Project Management, John Wiley & Sons, 2000.

3 Project Lifecycle Planning and Initiation Implementing and Monitoring Closing and Evaluating

4 Planning and Initiating Set clearly defined objectives and goals Define the deliverables/outputs Recruit a project team Define the project scope Create a work breakdown structure of the tasks/activities involved in the project

5 Planning and Initiating Work out timescales for completion Estimate costs Assign tasks and responsibilities Assess the risks Draw up a strategy

6 Implementing and Monitoring Put control systems in place to monitor time, cost and quality Measure the actual outputs against the agreed deliverables Report progress regularly Communicate clearly Manage the change process Continue to plan and assess risks

7 Closing and Evaluating Archive relevant documents Establish a contact for future enquiries Recognise team achievements Disengage team relationships Compare actual outputs to original deliverables/objectives

8 Closing and Evaluating Identify if any further work needs done Measure success in terms of budget, timescales and quality Evaluate customer satisfaction Reflect on lessons learned Apply lessons to future projects

9 Keys to Project Success Set well-defined goals Devote sufficient time to planning Establish tangible deliverables Manage risks and develop contingency plans Communicate clearly and manage expectations Foster stakeholder buy-in

10 Keys to Project Success Adopt a visionary management style Manage the change process Make it a collaborative effort, with strong leadership Communicate regularly as a team to avoid duplication of effort. Be adaptable Encourage transparency/accountability