Policy D 5.0 Grades Phase I: Policy changes apply only to academic year Phase II: Full review of D5 to be completed for semesters

Wording –W grade Current: “W” – Withdrawn - previously used to indicate a course withdrawal has been Recommended Change: “W” – Class dropped with a grade of “W” (see line 101)

Audit and PT Dean’s list Transcripted grade for Audit will change from “Z” to “AU” (see below E-5, line 124) Current Dean’s List Calculation for part-time ( line 298) with recommended deletion ‘Exception: Matriculated undergraduate students who are primarily part-time may qualify for the spring quarter dean's list if in the preceding three quarters they have taken 18 hours of credit with a program yearly cumulative GPA of at least 3.40 or higher, or in the preceding three quarters plus summer quarter, summer evening or day session they have completed 24 quarter credit hours with at least a 3.40 or higher program yearly cumulative GPA; in both cases this is accomplished without grades of "Incomplete," "F," "E," or "D", and without being placed on probation due to a low cumulative grade point average in the principal field of study.

Grade Exclusion Currently there is no official grade exclusion policy, but grade exclusion is practiced. Grade exclusion guidelines are found on the back of the grade exclusion form Reviewed by 2010/2011 Academic Affairs and conclusions presented as part of final report 5/11. Never submitted for policy vote 5/11 AAC Recommendations – Charge the AAC to finalize the grade exclusion policy and propose it to be part of RIT’s Policies and Procedures on Grades D5.0. Draft reviewed by AA and Registrar’s office – Implement grade exclusion policy in the new GeneSISsystem by fall – Take into consideration financial aid implications

Grade Exclusion Policy Grade Exclusion – An undergraduate student may request the exclusion of grades from the calculation of his/her term and cumulative GPA for courses that are not specifically required for his/her graduation requirements. Hours earned or excluded courses may be applied toward university-wide free electives. Exclusions require consultation and approval of the student’s primary academic department. No grade exclusions or re-inclusions may occur once a degree has been certified for completion. Grade exclusion requests can be initiated by the student through his/her academic advisor at any time before a student is certified for his/her degree. Grades for courses that were part of an earlier completed (certified?) program (certificate, diploma, associate or bachelor’s degree) are not eligible for exclusion. All courses that are excluded from a student's term and cumulative GPA calculations remain on a student's transcript, academic advising report and student records and will be marked as excluded. All grades will remain on official and unofficial transcripts with a notation indicating that the grade is excluded from the GPA statistics. Grade exclusions do not affect the student’s quarterly or semester GPA. (delete) Additionally, when a course is excluded any earned credits associated with that course are also excluded.

Grade exclusion does not apply to courses taken at other institutions. Grade exclusions are limited to a maximum of 24 quarter credit hours or to a maximum of 18 semester credit hours. Any student who wishes to exclude grades from courses that total more than 24 quarter credit hours or 18 semester credit hours must have the approval of the Senior Associate Provost. Grade exclusions may be removed (un-excluded) with permission from the student's academic unit. If a student subsequently elects to repeat a previously excluded course the exclusion will be removed and the repeat policy will be enforced. Students should discuss questions about how a grade exclusion may affect financial aid with their financial aid counselor.

Principle Field of Study (PFOS) Recommend further review. Keep current policy for 2012 academic year. PFOS will no longer be calculated or available after summer 2012 when the STARS system is closed down. Departments will need to manually calculate this during 2012 if they wish to use it.

E grade Recommend elimination of E grade. The recommended removal of the E grade is not a function of the system. It is a temporary grade. It is a conditional failure which is only allowable in sequential courses. The E grade allows a student to continue in a sequence when they have not mastered the content of the first course and it has major impacts on processing of academic actions. E grades are often misused and are assigned in courses where they are not viable options. This effects processing academic action and may provide students a false sense of assurance. A few hundred (400) E grades have been assigned since 2005 and of those only about 25% were assigned correctly. Current policy: The "E" grade is a temporary grade given in the first or second quarter of a 2 or 3 quarter sequence of courses. If the sequential course is passed with a "D" or above, the "E" grade is changed to a "D"; if a failing grade is earned, then the "E" becomes an "F.“ The professor determines and advises the student of the date necessary to complete the succeeding course, not to exceed 5 quarters. If the succeeding course is not completed within the next 5 quarters, the E grade reverts to an "F."

D5.B.c Incomplete Grade I - Incomplete - a temporary notation (not a grade) given where the professor observes conditions beyond the control of a student such that the student is unable to complete course requirements in the given term. The professor determines and advises the student of the due date, not to exceed two terms (including summer term), by which the student must complete course requirements. If the registrar has not received a "change of grade" form from the professor by the end of the second succeeding term, then the Incomplete reverts to an "F" grade. An extension of time may be granted at the discretion of the faculty member. Full tuition is charged. Credit hours are not earned and the GPA is not affected until a permanent grade is assigned. In circumstances where a professor has died, has become physically or psychologically unable to assign a grade, or has become unavailable to evaluate a student's work and assign a grade to replace an "Incomplete" notation, the head of the department where the course was taught will select a faculty member to act in the place of the deceased or otherwise unavailable faculty member. After appropriate evaluation of the student's work, that faculty member will assign a grade in place of the "Incomplete" notation.