Microsoft Word 2010 - Illustrated Unit G: Working with Themes and Building Blocks

Objectives Apply quick styles to text Apply a theme Customize a theme Insert a sidebar Microsoft Office Word 2010 - Illustrated Complete

Objectives (continued) Insert Quick Parts Add a cover page Create building blocks Insert building blocks Microsoft Office Word 2010 - Illustrated Complete

Applying Quick Styles to Text A style is a set of format settings that are named and stored together Quick Style sets are groups of related styles designed to be used together in a document Give documents a cohesive look Sets include styles for title, subtitle, headings, body text, lists, quotes, and other text elements Microsoft Office Word 2010 - Illustrated Complete

Subtitle style applied and font color changed to green Applying Quick Styles to Text (continued) Title style applied Subtitle style applied and font color changed to green Heading 1 style applied Microsoft Office Word 2010 - Illustrated Complete

Applying Quick Styles to Text (continued) Saving a document as a Web page: Use the Save As command to save a document in HTML format Two options: Single File Web Page (.mht or .mhtml) or Web Page (.htm or .html) Page is displayed in Web Layout view Unsupported formatting options (e.g., floating graphics) are converted to similar supported formatting or are removed Microsoft Office Word 2010 - Illustrated Complete

Applying a Theme A theme is a set of unified design elements E.g., colors, fonts for body text and headings, and effects for graphics By default, the Office theme is used Use Themes command in Themes group on Page Layout tab Microsoft Office Word 2010 - Illustrated Complete

Preview of Austin theme applied to document Applying a Theme (continued) Austin theme Preview of Austin theme applied to document Themes gallery Microsoft Office Word 2010 - Illustrated Complete

Applying a Theme (continued) Changing the default theme: Press [Ctrl][N], click Themes button (Themes group, Page Layout tab), and click theme to use as default Use buttons in Themes group to customize theme settings before saving it Or, click Change Styles button (Styles group, Home tab), and then use the Style Set, Colors, and Fonts options Microsoft Office Word 2010 - Illustrated Complete

Customizing a Theme Customize a theme by Changing its colors Selecting new fonts for headings and body text Changing the effects Save customized theme as a new theme Then, apply it to other documents Microsoft Office Word 2010 - Illustrated Complete

Customizing a Theme (continued) Use the Create New Theme Colors and Create New Theme Fonts dialog boxes to save new sets of colors and fonts Microsoft Office Word 2010 - Illustrated Complete

Customizing a Theme (continued) Custom theme in the Themes gallery Microsoft Office Word 2010 - Illustrated Complete

Inserting a Sidebar Building blocks are reusable pieces of formatted content or document parts that are stored in galleries E.g., headers & footers, cover pages, and text boxes A sidebar is a text box positioned adjacent to the document body A pull quote contains a quote or excerpt from an article, formatted in a larger font size and placed on the same page Use Text Box command (Insert tab) Microsoft Office Word 2010 - Illustrated Complete

Inserting a Sidebar (continued) Tiles sidebar Brown shadow color Text pasted in text box and formatted Microsoft Office Word 2010 - Illustrated Complete

Inserting a Sidebar (continued) Text and graphic from file inserted in sidebar Microsoft Office Word 2010 - Illustrated Complete

Inserting Quick Parts Use Quick Parts to insert reusable pieces of content into a document Fields: date, page numbers Document properties: document title, author Building blocks Use Quick Parts command on Insert tab or on Header & Footer Tools Design tab Microsoft Office Word 2010 - Illustrated Complete

Inserting Quick Parts (continued) A property control is a content controls that contains document property information E.g. title, company, or author Assign or update document property by: Typing directly in property control Typing in Document Properties Panel Microsoft Office Word 2010 - Illustrated Complete

Inserting Quick Parts (continued) Title property control Title and date in header Microsoft Office Word 2010 - Illustrated Complete

Adding a Cover Page Many predesigned cover pages come with Word Designs range from conservative and business-like to colorful and attention-grabbing Each design includes placeholder text and property controls that you can replace with your own information Click Cover Page list arrow in Pages group on Insert tab Microsoft Office Word 2010 - Illustrated Complete

Adding a Cover Page (continued) Date, title, and company are automatically entered Author property control Microsoft Office Word 2010 - Illustrated Complete

Creating Building Blocks Save content you want to reuse as a building block in one of the galleries Use the Quick Parts command Select content, click the Quick Parts button on the Insert tab, and click Save Selection to Quick Part Gallery Microsoft Office Word 2010 - Illustrated Complete

Creating Building Blocks (continued) Use the Create New Building Block dialog box to enter a name and description for the item, and to specify the gallery where you want it to appear Microsoft Office Word 2007 – Illustrated Complete

Creating Building Blocks (continued) Add a sidebar to the Text Box gallery and create a new category Sidebar in Text Box gallery Microsoft Office Word 2010 - Illustrated Complete

Creating Building Blocks (continued) Quick Parts gallery ScreenTip shows name and description of item Selected text is added to Quick Parts gallery Microsoft Office Word 2010 - Illustrated Complete

Creating Building Blocks (continued) Renaming a building block and editing other properties: Right-click the item in a gallery, and click Edit Properties Modify Building Block dialog box opens Or, select the item in the Building Blocks Organizer, and then click Edit Properties Microsoft Office Word 2010 - Illustrated Complete

Inserting Building Blocks You can insert a building block directly from a gallery You can use the Building Blocks Organizer to search for, organize, and insert building blocks Microsoft Office Word 2010 - Illustrated Complete

Inserting Building Blocks (continued) Click the Quick Parts button in the Text group (Insert tab) then click Building Blocks Organizer The Building Blocks Organizer lists all built-in and customized building blocks from every gallery Sort, preview, insert, delete, and edit properties of building blocks Microsoft Office Word 2010 - Illustrated Complete

Inserting Building Blocks (continued) Building Blocks Organizer Preview of selected building block Complete list of building blocks Microsoft Office Word 2010 - Illustrated Complete

Summary Themes provide coordinated fonts, colors, and effects that you can apply to a document in one easy step Building blocks offer preformatted document parts to insert and customize in a document E.g., sidebars, pull quotes, headers, footers, cover pages, etc. Microsoft Office Word 2010 - Illustrated Complete