© Paradigm Publishing, Inc. 1

2 Word 2010 Level 2 Unit 1Formatting and Customizing Documents Chapter 4Customizing and Navigating in a Document

© Paradigm Publishing, Inc. 3 Customizing and Navigating in a Document  Customize Themes Customize Themes  Format with Styles Format with Styles  CHECKPOINT 1 CHECKPOINT 1  Navigate in a Document Navigate in a Document  Insert Hyperlinks Insert Hyperlinks  Create a Cross-Reference Create a Cross-Reference  CHECKPOINT 2 CHECKPOINT 2 Quick Links to Presentation Contents

© Paradigm Publishing, Inc. 4 Customize Themes  A document you create in Word is based on the Normal.dotm template.  This template provides your document with default layout, formatting, styles, and theme formatting.  The default template also provides a number of built- in or predesigned themes.  You have used some of these built-in themes to apply colors, fonts, and effects to your documents.

© Paradigm Publishing, Inc. 5 Customize Themes…continued  The default theme in Word is Office.  To change the theme of a document, you can select one of the built-in themes or create your own custom theme.  A theme is a combination of colors, fonts, and effects.  You can use the buttons in the Themes group to change any of the three elements within a theme.

© Paradigm Publishing, Inc. 6 Customize Themes…continued  The buttons in the Themes group in the Page Layout tab display a visual representation of the current theme.  For example, the Themes button displays an uppercase and lowercase A with color squares below.  If you change the theme colors, the colors are reflected in the small color squares on the Themes button as well as in the four squares in the Theme Colors button.  If you change the theme fonts, the As on the Themes button as well as the uppercase A on the Theme Fonts button reflect the change.

© Paradigm Publishing, Inc. 7 Customize Themes…continued To create custom theme colors: 1.Click the Page Layout tab. 2.Click the Theme Colors button in the Themes group. 3.Click the Create New Theme Colors option. 4.At the Create New Theme Colors dialog box, change to the desired background, accent, and hyperlink colors. 5.Type a name for the custom theme colors 6.Click the Save button. Create New Theme Colors dialog box

© Paradigm Publishing, Inc. 8 Customize Themes…continued To create custom fonts: 1.Click the Page Layout tab. 2.Click the Theme Fonts button in the Themes group. 3.Click the Create New Theme Fonts option. 4.At the Create New Theme Fonts dialog box, choose the desired fonts. 5.Type a name for the custom theme fonts. 6.Click the Save button. Create New Theme Fonts dialog box

© Paradigm Publishing, Inc. 9 Customize Themes…continued To apply custom theme colors: 1.Click the Page Layout tab. 2.Click the Theme Colors button in the Themes group. 3.Click the desired theme colors option in the Custom group. Theme Colors button

© Paradigm Publishing, Inc. 10 Customize Themes…continued To apply a theme effect: 1.Click the Page Layout tab. 2.Click the Theme Effects button in the Themes group. 3.Click the desired effect at the drop-down gallery. Theme Effects button

© Paradigm Publishing, Inc. 11 Customize Themes…continued To save a document theme: 1.Click the Page Layout tab. 2.Click the Themes button in the Themes group. 3.Click the Save Current Theme option. 4.At the Save Current Theme dialog box, type a name for the theme. 5.Click the Save button. Save Current Theme dialog box

© Paradigm Publishing, Inc. 12 Customize Themes…continued To edit custom theme colors: 1.Click the Page Layout tab. 2.Click the Themes Colors button in the Themes group. 3.Right-click the desired custom theme. 4.Click the Edit option. 5.Make the desired changes. 6.Click the Save button. Edit option

© Paradigm Publishing, Inc. 13 Customize Themes…continued To delete custom theme colors: 1.Click the Page Layout tab. 2.Click the Themes Colors button in the Themes group. 3.Right-click the desired custom theme. 4.Click the Delete option. 5.Click Yes. Delete option

© Paradigm Publishing, Inc. 14 Format with Styles  A style is a set of formatting instructions that you can apply to text.  Word provides a number of predesigned styles. The program puts styles that apply similar formatting into groups called Quick Styles sets.  While a theme changes the overall colors, fonts, and effects used in a document, a Quick Styles set changes how the colors, fonts, and effects are combined and determines which ones are dominant.

© Paradigm Publishing, Inc. 15 Format with Styles…continued  The default Quick Styles set is Word The styles in this set are available in the Quick Style list in the Styles group in the Home tab.  Several styles display as thumbnails, or miniature representations, in the Quick Style list in the Styles group.  Generally, these style thumbnails include the Normal, No Spacing, Heading 1, Heading 2, and Title styles.

© Paradigm Publishing, Inc. 16 Format with Styles…continued  Word also provides many other Quick Styles sets. You have used some of these sets in previous chapters to apply formatting to your documents.  The styles in a Quick Styles set apply formatting including colors and fonts. You can change the colors or fonts applied by the styles in a set by using the Colors and Fonts options at the Change Styles drop- down list.  However, because the styles in a set are designed to complement one another, it is usually best not to change them.

© Paradigm Publishing, Inc. 17 Format with Styles…continued To change the Quick Styles set default: 1.Change the desired Quick Styles set, colors, fonts, and/or paragraph spacing. 2.Click the Change Styles button in the Styles group. 3.Click the Set as Default option at the drop-down list. Set as Default option

© Paradigm Publishing, Inc. 18 Format with Styles…continued To apply a style at the Styles task pane: 1.Click the Styles group dialog box launcher. 2.Click the desired style in the Styles task pane. Styles task pane

© Paradigm Publishing, Inc. 19 Format with Styles…continued To apply styles at the Apply Styles window: 1.Click the More button in the Quick Style list in the Styles group. 2.Click the Apply Styles option at the drop-down gallery. 3.At the Apply Styles window, click the down-pointing arrow at the right of the Style Name option box. 4.Click the desired style at the drop-down list. Apply Styles window

© Paradigm Publishing, Inc. 20 1)A document you create in Word is based on this template. a.Standard.dotm b.Normal.dotm c.Default.dotm d.Office.dotm 1)A document you create in Word is based on this template. a.Standard.dotm b.Normal.dotm c.Default.dotm d.Office.dotm 3)The Themes button is located in this tab. a.Home b.Insert c.Review d.Page Layout 3)The Themes button is located in this tab. a.Home b.Insert c.Review d.Page Layout 2)This is a combination of theme colors, theme fonts, and theme effects. a.reference b.layout c.theme d.style 2)This is a combination of theme colors, theme fonts, and theme effects. a.reference b.layout c.theme d.style 4)This is the default Quick Styles set name. a.Word 2010 b.Office c.Default d.Normal 4)This is the default Quick Styles set name. a.Word 2010 b.Office c.Default d.Normal Next Question Next Slide Answer

© Paradigm Publishing, Inc. 21 Navigate in a Document To display the Navigation pane: 1.Click the View tab. 2.Click the Navigation Pane check box in the Show group. Navigation Pane check box

© Paradigm Publishing, Inc. 22 Navigate in a Document…continued thumbnail  Click the second tab in the Navigation pane to display thumbnails of each page in the document.

© Paradigm Publishing, Inc. 23 Navigate in a Document…continued To create a bookmark: 1.Position the insertion point at the desired location. 2.Click the Insert tab. 3.Click the Bookmark button in the Links group. 4.At the Bookmark dialog box, type a name for the bookmark. 5.Click the Add button. Bookmark dialog box

© Paradigm Publishing, Inc. 24 Navigate in a Document…continued  By default, bookmarks are not visible in a document.  Turn on the display of bookmarks at the Word Options dialog box with Advanced selected.  A bookmark displays in the document as an I-beam marker.

© Paradigm Publishing, Inc. 25 Navigate in a Document…continued To navigate with bookmarks: 1.Click the Insert tab. 2.Click the Bookmark button in the Links group. 3.At the Bookmark dialog box, click the desired bookmark name. 4.Click the Go To button. Go To button

© Paradigm Publishing, Inc. 26 Insert Hyperlinks To insert a hyperlink: 1.Click the Insert tab. 2.Click the Hyperlink button in the Links group. 3.Make the desired changes at the Insert Hyperlink dialog box. 4.Click OK. Insert Hyperlink dialog box

© Paradigm Publishing, Inc. 27 Insert Hyperlinks…continued To link to a place in the document: 1.Click the Insert tab. 2.Click the Hyperlink button in the Links group. 3.Click the Place in This Document button. 4.Click the desired heading style or bookmark name. 5.Click OK. Place in This Document button

© Paradigm Publishing, Inc. 28 Insert Hyperlinks…continued To display information in the ScreenTip: 1.Display the Insert Hyperlink dialog box. 2.Click the ScreenTip button. 3.Type the desired text in the Set Hyperlink ScreenTip dialog box. 4.Click OK. Set Hyperlink ScreenTip dialog box

© Paradigm Publishing, Inc. 29 Insert Hyperlinks…continued To insert a hyperlink to another program: 1.Position the insertion point. 2.Click the Insert tab. 3.Click the Hyperlink button in the Links group. 4.At the Insert Hyperlink dialog box, click the Existing File or Web Page button. 5.Click the down-pointing arrow at the right side of the Look in list box and then navigate to the desired file. 6.Click OK. Existing File or Web Page button

© Paradigm Publishing, Inc. 30 Insert Hyperlinks…continued To insert a hyperlink to a new document: 1.Position the insertion point. 2.Click the Insert tab. 3.Click the Hyperlink button in the Links group. 4.At the Insert Hyperlink dialog box, click the Create New Document button. 5.Type the name in the Name of new document text box. 6.Click the Edit the new document now option. 7.Click OK. Create New Document button

© Paradigm Publishing, Inc. 31 Insert Hyperlinks…continued  You can use a graphic such as a clip art image, picture, or text box to link to a file or website.  You can insert a hyperlink to an address at the Insert Hyperlink dialog box. To use this feature, the address you use must be set up in Outlook 2010.

© Paradigm Publishing, Inc. 32 Create a Cross-Reference  A cross-reference in a Word document refers the reader to another location within the document.  This feature is useful in a long document or a document in which different sections contain related information.  You can insert a cross-reference to an item such as a heading, figure, or table.

© Paradigm Publishing, Inc. 33 Create a Cross-Reference…continued To insert a cross- reference: 1.Type the introductory text. 2.Click the Insert tab. 3.Click the Cross-reference button in the Links group. 4.At the Cross-reference dialog box, identify the reference type, where to refer, and specific text. 5.Click Insert. 6.Click Close. Cross-reference dialog box

© Paradigm Publishing, Inc. 34 1)The Navigation Pane check box is located in this tab. a.View b.Home c.Insert d.Page Layout 1)The Navigation Pane check box is located in this tab. a.View b.Home c.Insert d.Page Layout 3)The Hyperlink button is located in this tab. a.Insert b.View c.Home d.Page Layout 3)The Hyperlink button is located in this tab. a.Insert b.View c.Home d.Page Layout 2)A bookmark name must begin with this. a.space b.symbol c.number d.letter 2)A bookmark name must begin with this. a.space b.symbol c.number d.letter 4)In a Word document, this refers the reader to another location within the document. a.cross-action b.class-action c.cross-reference d.class-reference 4)In a Word document, this refers the reader to another location within the document. a.cross-action b.class-action c.cross-reference d.class-reference Next Question Next Slide Answer

© Paradigm Publishing, Inc. 35 Customizing and Navigating in a Document Create custom theme colors, theme fonts, and theme effects Save a custom theme Apply, edit, and delete custom themes Reset to the template theme Change the Quick Styles set default Apply styles Navigate in a document using the navigation pane, thumbnails, bookmarks, hyperlinks, and cross-references Insert hyperlinks to a location in the same document, a different document, and a file in another program Summary of Presentation Concepts