Education Google Calendar (GCal) English

Education Upon completion of this course, you will be able to:  Navigate the GCal interface  Search your calendar  Create an event  Populate event details  Use GCal to set up a large meeting  Add other people’s calendars to your calendar view  Use Settings to customize GCal for your needs  Create repeating events  Print your calendar Course Objectives

Education  Search  Event Area  View Options  Day View  Week View  Month View  4 Days View  Agenda View  All-Day Event Area  Small Monthly Calendar  My Calendars GCal Interface

Education  Search  Event Area  View Options  Day View  Week View  Month View  4 Days View  Agenda View  All-Day Event Area  Small Monthly Calendar  My Calendars GCal Interface

Education  Search  Event Area  View Options  Day View  Week View  Month View  4 Days View  Agenda View  All-Day Event Area  Small Monthly Calendar  My Calendars GCal Interface

Education  Searching in GCal is powerful yet simple - click the search field  Type your search term and then click the Search My Calendars button  GCal will display the results that matched your search Search Your Calendar

Education  To search more effectively, click the Show Search Options link  The Search Options dialog box will display with several options:  What  Who  Where  Which Calendars  Doesn’t have  Date from: /to:  When finished, click Search or Hide Search Options Advanced Search Options

Education  Search  Event Area  View Options  Day View  Week View  Month View  4 Days View  Agenda View  All-Day Event Area  Small Monthly Calendar  My Calendars GCal Interface

Education  To print your calendar, first select the view that you want printed  Click the Print link  The Print Preview dialog box will display, with options appropriate for the view you selected Print Your Calendar

Education  To navigate dates in your calendar, use the Next and Back arrows and the Today button  Back will jump back in whichever view you’re in (last week if you’re in Week view) - Next does the same thing in the reverse direction  The Today button will display today in whichever view you’re in Navigate Your Calendar

Education  There are 3 ways to add other people’s calendars to your view - to start, click the Add link  Select Add a friend’s calendar  The first option is Friends’ Calendars  Type the friend’s address  Select the correct auto-complete entry  Click the Add button Add Another Person’s Calendar

Education  If the calendar is not currently shared with you, you can send a request  Click the Send Request button when you are finished editing the  Click the Add by URL tab  If the calendar is published, you can enter the web address on this page to add it Add Another Person’s Calendar

Education  There are 3 ways to add other people’s calendars to your view - to start, click the Add link  Select Add a friend’s calendar  The first option is Friends’ Calendars  Type the friend’s address  Select the correct auto-complete entry  Click the Add button Add Another Person’s Calendar

Education  To create a new calendar, click the Create link under your list of calendars  The Create New Calendar dialog will display  Type the name of your new calendar  After you have entered a description and location (optional) scroll down Create New Calendar

Education  If the calendar is not currently shared with you, you can send a request  Click the Send Request button when you are finished editing the  Click the Add by URL tab  If the calendar is published, you can enter the web address on this page to add it Add Another Person’s Calendar

Education  Because you are searching all public calendars, there will usually be many matching results, with the best matches first  You can also sort these by category  Or add your ZIP code to the search to filter by items in your area  When you locate what you are looking for, click the Add to Calendar button Add Public Calendars

Education  To turn off the new public calendar, click the calendar name  You can turn the calendar back on by clicking the name again  To remove the public calendar completely, click the Settings link  Click the trashcan icon next to the calendar you want to remove  Click the Remove button to confirm Manage Added Calendars

Education There are three ways to create events: Click the date and the time you want to schedule the event Use the Quick Add link Use the Create Event link Create An Event

Education  To create an event without any other details, click the Create Event button  Your event has been created  To make changes or to delete the event, click the entry on your calendar  To move the event to a new time, simply click and drag the entry to a new time on your calendar Create An Event: Click The Date

Education  To create an event using the Quick Add link, simply type in the event details - include at least what and when  After you have typed your description, click the plus button or press Enter to save  Your event has been added - move or change the event the same way you would for the previous event type Create An Event: Quick Add

Education  To create an event without any other details, click the Create Event button  Your event has been created  To make changes or to delete the event, click the entry on your calendar NOTE : To move the event to a new time, simply click and drag the entry to a new time on your calendar Create An Event: Click The Date

Education  The last way to create an event is to click the Create Event link  The Event Details screen is displayed  What  When (Date, Time, and All day events)  Repeats  Where  Calendar  Description Create An Event: Create New

Education  When you click the Create Event link, the Event Details screen is displayed  What  When (Date, Time, and All day events)  Repeats  Where  Calendar  Description Create An Event: Event Details

Education  When you click the Create Event link, the Event Details screen is displayed  What  When (Date, Time, and All day events)  Repeats  Where  Calendar  Description Create An Event: Event Details

Education  To set a reminder for an event, click the event on your calendar  Click the edit event details link  Scroll down the page and click the Reminder type drop- down menu  Select the reminder type you prefer  Click the time drop- down menu and select when you want to be reminded  Click the Add a reminder link Event Reminders

Education  To set a reminder for an event, click the event on your calendar  Click the edit event details link  Scroll down the page and click the Reminder type drop- down menu  Select the reminder type you prefer  Click the time drop- down menu and select when you want to be reminded  Click the Add a reminder link Event Reminders

Education Event Details

Education Event Details

Education Large Meetings

Education  To invite a Group, first click the Choose from contacts link  Click the Most Contacted drop- down arrow  Click the name of the Group  Click the Select : All link  Click the Done button Large Meetings

Education  Scroll down the screen for more options  Uncheck the Guests can invite others option if you don’t want attendees to be able to forward the meeting invite to other people  Check the Guests can invite others option if you would like the attendees to be able to forward the invite  Click the Save button Large Meetings

Education  After you have added the Group, uncheck the All day option to find a time  Click the Check guest and resource availability link  The Find a time dialog box will appear, double- check that your time will work  Scroll down  Click the conference room you would like to schedule  Click the Save Changes button Large Meetings

Education Large Meetings

Education  Now click the Repeat every: drop- down menu  Select 2, for every other week  Your event will now repeat every other Thursday - to add other days, click the checkbox for the day  To remove a day, uncheck it  If you don’t have an end date, leave the Ends : field at Never and click the Save button Custom Repeating Events  To learn how to create a custom repeating event, first create an event by clicking on the date and time  Type the name of the event in the What field  Click the edit event details link  Click the Repeats drop-down menu  For an event that repeats every other week, select Weekly

Education Deleting Events

Education  These events were actually declined, but they are still showing on the calendar by default - to turn this setting off, click the Settings link  Scroll to the bottom of the Settings page  Select No for Show events you have declined  Click the Save button Turn Off Declined Events

Education  In General Settings you can find the following:  Language, country, & timezone  Date format, time format, and week format options  Default and custom view options  Current time and location Local weather display options Declined events display options Invitation preferences Change Password Settings

Education  In Calendar Settings you can find the following options:  Links to settings specific to each calendar  Sharing options  Notifications  Hide and Delete  Create and Add calendar buttons Settings

Education Upon completion of this course, you will be able to:  Navigate the GCal interface  Search your calendar  Create an event  Populate event details  Use GCal to set up a large meeting  Add other peoples’ calendars to your calendar view  Use Settings to customize GCal for your needs  Create repeating events  Print your calendar Course Objectives