ADVANCED CONCEPTS IN GOOGLE CALENDAR Advanced Session By Information Technology Services itservices.uncc.edu

OVERVIEW  Calendar Sharing  Managing Multiple Calendars  Managing Room Resources  Workings as a Delegate GOOGLE MIGRATION SITE: GOOGLEMIGRATION.UNCC.EDU

CALENDAR SHARING & PERMISSIONS  Along the top right, click the gear icon and select “Settings”  Click the “Calendars” tab  Under the “Sharing” column, select the “Shared: edit settings” link GOOGLE MIGRATION SITE: GOOGLEMIGRATION.UNCC.EDU

MANAGING MULTIPLE CALENDARS  Click your name in the top right  Select “Add account”  Enter the address of the additional account and click “Sign in”  Log in using the username and password of the additional account  Now your calendar, and any additional calendars, will be visible in multiple tabs. Simply click on a tab to manage that specific calendar. GOOGLE MIGRATION SITE: GOOGLEMIGRATION.UNCC.EDU

MANAGING ROOM RESOURCES  When you are given the ability to manage a room resource, it will display under your “My Calendars”  To add/delete an event for a specific room you can:  Select to only view the desired room calendar  Add/delete a room per usual  Create an event, via the organizer’s calendar  Be sure to select the appropriate room as the resource  If deleting an event, simply locate and delete it as usual GOOGLE MIGRATION SITE: GOOGLEMIGRATION.UNCC.EDU

WORKING AS A DELEGATE  Scheduling on their behalf  Go to their calendar (only select to view their calendar)  Create the event and add any desired attendees and room resource  Accepting invitations on their behalf  When the invitation is received, go to their calendar and find the event  There should be a small back arrow in the top left corner of the event; this shows it needs to be responded to  Make the appropriate selection for attendance GOOGLE MIGRATION SITE: GOOGLEMIGRATION.UNCC.EDU

OTHER DETAILS  Recommendation to use Google Calendar via web browser (Chrome)  Outlook client, installed on your computer, will not be supported with Gmail or Calendar  Mobile devices may be connected to Google Calendar via the Google Calendar app, found in the App and Google Play stores GOOGLE MIGRATION SITE: GOOGLEMIGRATION.UNCC.EDU

FOR MORE INFORMATION  Check out the FAQs website: faq.uncc.edu faq.uncc.edu  Visit the ITS website: itservices.uncc.edu itservices.uncc.edu  Google Migration website: googlemigration.uncc.edu googlemigration.uncc.edu GOOGLE MIGRATION SITE: GOOGLEMIGRATION.UNCC.EDU