Federal Acquisition Service U.S. General Services Administration Debbie Laffoon Beth Schneider Heartland Region Property Division 2011 Debbie Laffoon Beth Schneider Heartland Region Property Division 2011 Federal Personal Property Disposal: A Green Government Program

Federal Acquisition Service re ⋅ cy ⋅ cle [ree-sahy-kuh l] verb, -cled, -cling, noun –verb (used with object) 1.to treat or process (used or waste materials) so as to make suitable for reuse: recycling paper to save trees. 2.to alter or adapt for new use without changing the essential form or nature of: The old factory is being recycled as a theater. 3.to use again in the original form or with minimal alteration: The governor recycled some speeches from his early days. 4.to cause to pass through a cycle again: to recycle laundry through a washing machine. –verb (used without object) 5.to pass through a cycle again; repeat a process from the beginning. 6.to undergo reuse or renewal; be subject to or suitable for further use, activity, etc.: The industry will recycle and become profitable once more. –noun 7.the act or process of recycling. From Dictionary.com

Federal Acquisition Service Keeps goods and materials out of the waste stream Advances source reduction Preserves the “embodied energy” that is used to manufacture an item Reduces the strain on valuable resources Creates less air and water pollution than making a new item or recycling Results in less hazardous waste Saves money in purchases and disposal costs Creates an affordable supply of goods that are often of good quality. Brings resources that organizations might otherwise be unable to acquire

Federal Acquisition Service »Utilization is Reuse…… »Donation is Reuse…… »Computers for Learning is Reuse……. »Sales offers property for Reuse…..

Federal Acquisition Service  Key Requirements – Federal Management Regulations requires that… generally, all excess property is to be reported to GSA requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements”

Federal Acquisition Service Agency: Internal Screening/Redistribution  Agency property responsibilities Property custodians National Utilization Officer’s  Follow internal procedures first  Once internal procedures are complete, an agency can report property to GSA  GSA offers Agency Asset Management System to support internal screening/redistribution

Federal Acquisition Service Reporting Property  Notification to GSA of available excess property  Report to GSAXcess® On-line Batch SF 120 Reference 41 CFR through.240

Federal Acquisition Service Must All Excess Property Be Reported to GSA?  Yes, except Direct Transfer Property (Courtesy copy should be sent to GSA.) Abandonment/Destruction Property Nonappropriated Fund Property Foreign Excess Property Scrap (except aircraft) Perishables Reference 41 CFR

Federal Acquisition Service Must All Excess Property Be Reported to GSA?  Yes, except (cont.) Trading Stamps and Bonus Goods Hazardous Waste Controlled Substances Nuclear Regulatory Commission – controlled material Property Dangerous to Public Health and Safety Classified or Property Sensitive for Reasons of National Security Reference 41 CFR

Federal Acquisition Service

What are the Condition Codes for Disposal? Disposal Condition Code Definition 1New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs. 4Usable. Property which shows some wear, but can be used without significant repair. 7Repairable. Property which is unusable in its current condition but can be economically repaired. XSalvage. Property which has value in excess of its basic material content, but repair or rehab is impractical and/or uneconomical. SScrap. Property which has no value except for its basic material content.

Federal Acquisition Service Can I Get Excess Government Equipment?

Federal Acquisition Service Excess: Screening & Federal Transfers  Property in GSAXcess® is available for screening by and transfer to: Federal agencies –Their contractors, cooperatives and grantees Senate and House of Representatives DC Government Mixed-ownership Government corporations  Agency property personnel must have access to GSAXcess® Via NUO or APO Reference 41 CFR

Federal Acquisition Service Excess: Screening & Federal Transfers  Search available property On-line Physical screening  “Screening” period is 14 calendar days for furniture and 21 calendar days for most everything else.  Submit request via GSAXcess® Reference 41 CFR through.140

Federal Acquisition Service Golden Rules of Acquiring Excess Property…  There must be an authorized need for the property  You must not acquire excess personal property with the intent to sell or trade for other assets

Federal Acquisition Service Federal Surplus Property Donation Program  At the completion of screening for Federal use, property not transferred is declared surplus  Donation program extends useful life of property in which we, as taxpayers, have already expended funds to acquire  Property is donated from GSA through State Agencies for Surplus Property to participants

Federal Acquisition Service Federal Surplus Property Donation Program  Participants in the Surplus Donation Program include State and local public agencies Nonprofit educational and public health institutions Nonprofit and public programs for the elderly Educational activities of special interest to the Department of Defense Public airports Reference 41 CFR

Federal Acquisition Service

Computers for Learning  Promote and process transfers of excess computers for pre-K to grade 12 education  Authorities: Executive Order Stevenson-Wydler Technology Innovation Act of 1980 (15 USC 3710i)  Eligible recipients are schools and non-profit educational activities  Outside “normal” disposal process and authorities

Federal Acquisition Service

What if the Property is not Transferred or Donated????

Federal Acquisition Service Sales  Property not donated becomes eligible for sales  Agencies must sell via an approved Sales Center or have waiver  GSA Auctions® Sales Center Multiple sales methods/multiple commodities, nationwide –Internet auctions via GSA Auctions® –Live auctions –Sealed bid sales  GSA sales provide national exposure, state-of-the-art elements, competitive bidding, and maximum returns Reference 41 CFR

Federal Acquisition Service GSA Auctions® Sales Center Nationwide visibility of property to increase competitive sales Various sales methods suitable to an agency’s needs Specialized sales for unique items Sales professionals experienced in personal property Electronic payments and disbursements available Computer information systems geared for property disposal

Federal Acquisition Service

And, What if You Can Not Transfer, Donate Nor Sell the Property? You may Abandon/Destroy property that has no commercial value or that the estimated cost of care and handling would exceed the expected proceeds from its sale. Reference 41 CFR through.330

Federal Acquisition Service But Remember…  You must not A&D property in a manner that is dangerous to public health or safety.  If an entity wants to buy the property, you must implement sales procedures.  GSA acquisition centers have contractors to assist agencies with compliant ultimate disposal, when that is the only remaining option for disposal

Federal Acquisition Service Property Disposal Summary  There are four main phases of the Federal disposal process Internal Excess Surplus Sales  There is specific terminology Excess Surplus Report Screen Select  There are systems supporting the program GSAXcess® GSA Auctions®

Federal Acquisition Service GSA Property Management Mission Statement  To provide the services, expertise, and systems that will ensure the timely, effective, and efficient disposition of the Federal government’s excess and surplus personal property assets, yielding the greatest return on investment to the taxpayer Reuse offers the greatest return on investment to the taxpayer

Federal Acquisition Service » Utilization is Reuse…… » Donation is Reuse…… » Computers for Learning is Reuse……. » Sales offers property for Reuse…..

Federal Acquisition Service Questions/Contact Debbie Laffoon Area Property Officer for NE, KS & IA Heartland Region Personal Property Management