Benefits Orientation Full-Time Instructional Staff Fall 2012 Nila The City University of New York offers benefits to its eligible active staff members and their eligible dependents. This presentation will give you only a glimpse of what is available to our employee. CUNY’s goal is to continue to offer a comprehensive benefits package that will meet both the present and future needs of our employees and their families. We hope that you will find the information both informative and helpful. However, should you have questions or require clarification on any of programs, please do not hesitate to contact either myself or any one of the members of our Benefit Unit. Either you can complete the forms today and hand it in with supporting documents or make an appointment to see me within the next two weeks Presented by the Department of Human Resources

Employee Benefits TOPICS Health Insurance Pension Commuter Benefits Program WageWorks PSC-CUNY Welfare Fund Time & Leave Additional Benefits Nila We will be talking to you on the following topics: Health Insurance Pension Wageworks Tax Deferred Program Time & Leaves (time sheets) And additional coverage.

Health Insurance TYPES OF COVERAGE PROVIDERS DESCRIPTION Health Maintenance Organization (HMO) HIP, Aetna HMO, CIGNA, Empire Personal Care Physician (PCP) Need referrals Little or no out of pocket expense Exclusive Provider Organization (EPO) Empire Must stay in network only No referrals No Primary Care Physician (PCP) Higher Bi-weekly premiums Point of Service (POS) HIP Prime POS In/out of network flexibility Deductibles Preferred Provider Organization (PPO) GHI- CBP/EBCBS Freedom to choose Deductibles for out of network Negotiated lower payments Nila CUNY offers several health insurance options to its employees and today we will attempt to define a number of acronyms as they related to our health insurance. Lets look at: HMO. Health Maintenance Organization is a system of health care that provides managed, prepaid hospital and medical services to its members. If you are a member of an HMO, you will need a referral to go to a specialist. EPO. Exclusive Provider Org. offers a higher level of choice and flexibility than many other managed care plans. Members can see any provider in the EPO Network. There is no out of network coverage. POS. Point of Service allows employees to see a doctor in and out of network. Going out of network will require a deductible. PPO. Preferred Provider Org is a plan that offers the freedom to use a network or an out of network provider for medical and hospital care. Using a non-participating provider is subject to deductibles and/or coinsurance. Due to negotiated lower payments, this PPO is a less costlier option than POS.

Health Insurance (cont’d) The Summary Program Description Manual describes City of New York health benefits program in detail. www.nyc.gov/olr Open Enrollment Period this year is scheduled for: - Fall 2012 (TBD) Nila For more information about your benefits, you may want to review The Summary Program Description Manual and the PSC/CUNY Welfare Fund which describe CUNY’s health benefits program in detail. You need to speak to your current health care providers to see what they take, before signing up and of course, the cost (bi-weekly) Also, the Open Enrollment Period is scheduled for : Normally in November, TBA This is a time when employees can add or switch plans.

Pension – Irrevocable Choice NYC Teacher’s Retirement System (Tier VI) Optional Retirement Program TIAA –CREF (Tier VI) Defined Benefit Plan: Benefits based on age, average of highest five years consecutive salary and years of employment Defined Contribution Plan: Benefits are based on the amounts contributed by the employer and employee and the success of the employee’s choice of investments Vesting: 10 years of full-time credited service Vesting: After 366 days of continuous full-time employment (immediately if the employee has prior vested TIAA-CREF retirement contract.) Contribution: 3% until 4/1/13; then contribution rate depends on salary. Contribution: Employee Contribution 3% until 4/1/13; then contribution rate depends on salary, Employer contributes 8% for the first 7 years and 10% thereafter. Retirement Age: 63 with unreduced retiree health benefits. No retirement age, however needs 15 years of continuous F/T service and be age 62 for unreduced retiree health benefits. Nila Prior Board of Ed, NYCERS, or TRS members are suggested to choose TRS in order to maintain your membership service and city start date.

VOLUNTARY SAVINGS PLANS TAX DEFERED ANNUITY (TDAs) TYPE OF COVERAGE TITLES PROVIDER WHO IS COVERED 403(b) Supplemental Retirement Annuity (SRA) TIAA-CREF HRC Faculty HEO Series Classified Managerial 457(b) Deferred Compensation Plan NY State Deferred Compensation Board All employees 401 (k) City of New York 401 (k) Retirement Plan City of New York Community College Employees only. Nila Voluntary savings program – several options –online enrollment (provide proof for 403b enrollment) Supplemental Retirement Annuity (SRA) is a 403(b) benefit that is administered by TIAA-CREF. This benefit is available to HEO Series, Classified Managerial and Faculty: This year those employees who choose to use this benefit can contribute a maximum of $16,500 pre-taxed dollars. 457 (b) is a Deferred Compensation Plan that is sponsored voluntary retirement savings plan offered to all public employees. It is overseen by the New York State Deferred Compensation Board (the Board) and managed by professional staff. There is no conflict of interest in enrolling in 457b and 403B so you can have both TDA’s at the same, however you cannot have a 401K with a 403B The benefit of a Tax Annuity plan is to reduce your income tax liability.

PSC-CUNY Welfare Fund Basic Benefits Prescription Drugs – MEDCO (PICA through OLR) Dental Optical Death Benefit Long Term Disability (After completing 1 yr of service) Hearing Aid Benefit Term Life Insurance (One year free for new NYSUT members) Extended Medical Benefit (For GHI members only) Benefits effective the First of the Month Andrea

PSC-CUNY Welfare Fund Optional Benefits Enhanced Long Term Disability Catastrophic Major Medical Term Life Insurance - NYSUT For further information visit the website, www.psccunywf.org or call 212-354-5230 Andrea

LEAVES Family Medical Leave (FML) Paid Parental Leave (PPL) TYPE OF LEAVES Family Medical Leave (FML) Paid Parental Leave (PPL) Scheduled Holidays Unscheduled Holidays Annual Leave Temporary Disability (sick) Jury Duty Andrea CUNY also provides a variety of leaves such as: Paid Parental Leave is an eight (8) week-leave for HEOs and Instructional staff with at least one (1) year service and is paid only after the arrival of a newborn. (until Dec 31, 2011) FMLA available to all employees who have worked a minimum of 1250 hours (1 year of service) Four days of Unscheduled holidays this year. (only HEOs and CLTs) Temporary Disability Leave which s the same as sick leave – Leaves beyond 5 days is considered FML leave if you meet eligility, need medical documentation in any case Leave to serve on Jury Duty. Full-time employees who serve as jurors receive their regular salary provided they furnish the HR office with a copy of the summons to serve. and the certificate you received from the Court saying the duration and date of the time served. CUNY gives twelve (12) scheduled holidays per year, and is the only organization that gives it employees, “Lincoln’s Birthday” off. Annual leave period - End of Spring Session 1 – check academic calender begins when “Web grades due” and ends when “faculty returns”. Library – 20 days for first year, additional day for each year up to 30 days Dedicated Sick leave enables individuals who are employed fulltime on an annual salary basis to donate sick leave and/or annual leave for use as sick leave by a seriously ill or injured eligible employee who has been designated by the donor

Other Leaves Special Leave for Child Care (Unpaid) Presidential Leave for Personal Emergencies (up to 10 days) Dedicated Sick leave (DSL) Andrea

WAGEWORKS Benefit for all employees Defer transportation cost into COMMUTER BENEFIT PLAN WAGEWORKS Benefit for all employees Defer transportation cost into pre-tax account (tax deferred up to $125 per month) Only 2 Bi-weekly payroll deductions allowed per month and monthly Admin Fee($1.77 - $3.05) Used on MTA Subway and Buses, LIRR, Metro North, NJ Transit Park-n-Ride option available Andrea: This benefit is open to all employees The Commuter credit card can be used to purchase MetroCards at the MTA Vending machine to travel on MTA buses and subways. Deductions are deducted twice per month, there is a monthly admin fee, and deductions can be suspended while you are on vacation. Wageworks can be used on LIRR, Metro-North or New Jersey Transit. Complete enrollment form in packet

Other Benefits TYPE OF BENEFIT DEFINITION NY 529 College Savings Program Provides flexible and convenient low-cost ways to save for college – save for children/ grandchildren education CUNY Tuition Fee Waiver Employees can attend any CUNY Colleges Graduate & Undergraduate courses during Fall and Spring session. No summer courses Workers’ Compensation Employees who suffer a job-related injury or illness Employee Assistance Programs: CUNY Work/Life Program Open to all teaching faculty, HEO Series and Classified Managerial staff Andrea You are eligible to participate in New York’s 529 College Savings Program. This program provides a flexible, convenient and low-cost way to save for Higher education expenses. You can save for a child, grandchild, or friend Tuition Fee may be waived for undergraduate and graduate courses at any college of the City University of New York on a space available no cost basis. CUNY Work/Life program is administered by Corporate Counseling Associates (CCA). It provides counseling and consulting services in life event stress, emotional well-being, workplace challenges, legal and financial difficulties, alcohol and substance abuse, and dependent care concerns. This benefit is available to you and your family members. A 24-hour helpline is available. You are covered for Workers Compensation benefits if you suffer a job-related injury or illness. You must seek emergency medical treatment immediately and contact the HRD Office to complete forms and provide medical documentation pertaining to the injury.

Pre-Tax Benefits Programs Application within 30 days of appointment or during Fall enrollment period TYPE OF COVERAGE WHAT IS COVERED Health Care Flexible Spending Accounts (HCFSA) Reduces taxable income Can be used to pay for medical expenses such as: - Co-payments - Dental - Prescription “Use it or lose it” Rule applies Dependent Care Assistance Program (DeCAP) Reimbursement after filing income taxes Pays for nursery schools/certified child care Andrea: Flexible Spending Account offers an excellent way to reduce your taxable income. It has two components – HCFSA and DeCAP. This benefit is in addition to your basic medical coverage. Healthcare Flexible Spending (HCFSA) – pays for such things as medical expenses, dental and prescription. An administrative fee is applied to the use of this benefit. It will not pay for your health insurance premiums DeCAP will help to pay for child care, day care, day camp expenses. The “Use it or Lose It” Rule applies to these programs. According to the IRS rules, amounts not used by the end of the Plan Year will be forfeited. Flexible spending accounts program Open Enrollment Period for 2013 is: September 21 – November 13, 2012 for Effective date of January 1, 2013. Buy-out Waiver.

Pre-tax Benefits Programs Continued TYPE OF COVERAGE WHAT IS COVERED Medical Spending Conversion(MSC) Allows City Employees to receive annual incentive payment in exchange for waiving City health benefits when other non-City group coverage is available to them Employees receive $500 for waiving individual coverage and $1000 for waiving group coverage. Paid semi-annually Andrea: Flexible Spending Account offers an excellent way to reduce your taxable income. It has two components – HCFSA and DeCAP. This benefit is in addition to your basic medical coverage. Healthcare Flexible Spending (HCFSA) – pays for such things as medical expenses, dental and prescription. An administrative fee is applied to the use of this benefit. It will not pay for your health insurance premiums DeCAP will help to pay for child care, day care, day camp expenses. The “Use it or Lose It” Rule applies to these programs. According to the IRS rules, amounts not used by the end of the Plan Year will be forfeited. Flexible spending accounts program Open Enrollment Period for 2013 is: September 21 – November 13, 2012 for Effective date of January 1, 2013. Buy-out Waiver.

Questions & Answers Contact Information: Nila Bhaumik, Deputy Director, Human Resources, nilas@lagcc.cuny.edu, Phone (718)482-5082 Andrea Cambridge, Benefits Coordinator, Human Resources, acambridge@lagcc.cuny.edu, Phone (718)482-5086 Nicole Paige, Benefits Assistant, Human Resources, npaige@lagcc.cuny.edu, Phone (718)482-5075 Nila