Track Guidelines

 Provide a reminder of track duties and procedures  Clarify proper paperwork to file and process  Address consistent issues with track equipment care and upkeep

 Pre Arrival Duties  Arriving At The Track  Choosing Proper Equipment  Checking Ambulance & Equipment  Calls & Filling Out Paperwork  Paperwork Filing / Sending  Putting Equipment Away  Completing Your Shift  Need For This Presentation

 Call your partner the day before your track to ensure no problems or accidental no shows occur.  If there is an IC, call him and find out if gear is needed and the uniform of the day (should be blue track shirt).  Your ambulance will be at the barn unless you have been told otherwise.  If raining keep checking for messages, if none SHOW UP.

 Use the main entrance on Schweitzer Rd.  The barn door code is 1911

 Pick ANY Ambulance you want  Open the office with your station house key  TAKE THE EQUIPMENT WITH THE SAME NUMBER AS YOUR AMBULANCE. ◦ If you use Amb 63, then use Bag 63, Monitor 63, Drug Box 63, and Peds Box 63. DON’T TOUCH ANY OTHER MONITORS, BAGS, OR DRUG BOXES.

 There are 3 shelving units. ONLY touch these 4 shelves on this unit.  Each row is for each ambulance and EVERYTHING is labeled accordingly.

 Take a JFD Radio  Take the corresponding PCR with you. REMEMBER THE POWER CORD.

READ – Frequency List BAD BATTERIES If working Chicagoland or Rt. 66 Take a VHF Radio Take 2 Monitor Batteries

 Check the Monitor, Jump Bag, and Tag on Drug Box, if anything is missing look in lockers. Do not take anything from another bag or backpack.  If you take a supply and it is getting low, Lt. Willard and Capt. Fox.

 If you are a Private, use the JFD TRACK AMBULANCE CHECK SHEET/MEDIC  If you are a Driver, use the JFD TRACK AMBULANCE CHECK SHEET/DRIVER  Both are a month long, daily check sheet. It should be on a clip board in the ambulance. If not, then get a new one from the folder by the fax machine. If it’s a new month, get a new one and put it on the clipboard in the ambulance.  Check and clean the ambulance.  Check the dates of the equipment inside the compartments on the ambulance.

 Depending on your venue will depend on the paperwork you need.  Chicagoland and Rt. 66 require a Special Event Form and an IDPH Form  Autobahn requires a Special Event Form an IDPH Form and a Release of Liability Form  Autobahn does NOT receive ANY paperwork.  Autobahn ONLY gets the time sheet you sign when you arrive.  All Paperwork is in the folders on the table by the fax machine.  There should also be paperwork in each ambulance. Check before you leave to make sure you have the right paperwork you need.

 If you see any patient – Fill out the SPECIAL EVENT LOG.  If they were not involved in an accident and were not on the track and are a first aid, then they can be a Treat Release – SPECIAL EVENT LOG ONLY - No Refusal Needed  If they were on the track in any capacity and refuse, they are a BLS Refusal – Fill out the IDPH Form.  If you are working Autobahn then fill out the IDPH Form, HIPPA Form, and Release Of Liability Form. (Do not turn any of these forms into the Autobahn)

 The Release of Liability form asks for an IDPH Run Number – This is the long number on the IDPH Form, NOT a run number from Joliet Dispatch.  If you transport anyone, then use the PCR if available. If not, use an IDPH Form. Make a copy for the Charge nurse. Keep Master for your PCR and RMS completed on your next shift, because a call was created by Joliet Dispatch.  When filling out the IDPH form – Only fill out the front 2 pages. THROW AWAY THE DOTS.  DO NOT GIVE ANYONE A COPY OF ANY PAPERWORK.

IDPH Run Number

Do Not Use

 When your shift is over Fax your Special Events Log to Station 1 so they can pay you.  Take all of your paperwork (Special Events Log, IDPH Forms, HIPPA & Release of Liability Form) and put it in the folder for COMPLETED FORMS.  Take your Gas Receipt (print name and vehicle) and put it in the folder for GAS RECEIPTS.

 Put all of the equipment (Jump Bag, Monitor, Drug Box, PEDS Box, Monitor Batteries, Joliet Radio, VHF Radio, & PCR) back where you found it.  Put all Batteries and Radios in chargers.  Plug in the PCR.  DO NOT LEAVE ANY EQUIPMENT IN THE AMBULANCE.

 Plug in the ambulance.  Clean the ambulance inside and out. We have recently seen water bottles, pop bottles, and candy wrappers in ambulances, on the floor in the barn, and yes in jump bags.  The hours of pay are the times you are at the event, but you still must take the time to do the duties before and after your shift.  Secure the EMS room and exterior barn door.

 The primary reason is to educate those of us that work a couple tracks a year and forget where everything is and what needs to be done.  The secondary reason is to educate those of us that are willing to get paid to be at the track, but don’t do our job before and after the event. The people in charge are not going to let things slide anymore.  I get more calls about the track than anything else. There is either equipment missing, things left in an unacceptable manor, or the wrong paperwork filled out.  When you work a track and don’t do your job after your shift, you are hurting the next crew, I REPEAT YOU ARE HURTING THE NEXT CREW!

 We have spoken to the Chiefs about this and the decision has been made there will be no more looking the other way.  It is not Lt. Willard’s job to clean up after us.  If something is dirty and equipment is lost or not put away, Chuck will notify Chief Randich and he will investigate to see if discipline is needed and we as your Executive Board will ensure fair and progressive discipline per our contract.  The problems at the track are out of hand and this is your union’s attempt to educate you and notify you that if you do not do your job at the track, there will be consequences.  The track is a great benefit. Lets protect it by doing the best job we can while we are there!

 I will be happy to answer any questions regarding this presentation.  Tim Hunter