1 LA2401 English for the Hotel Business Unit 10: Events/Conferences

2 Objectives The objectives of this unit are…. 1. Language Focus: Facilities, Equipment and Planning 2. Vocabulary Focus: Events Facilities and Management The purpose of this unit is to develop competence with using events terminology, principles and planning activities.

3 Objectives By the end of this unit you will be able to: 1 1Describe the MICE industry and it’s relation to the hotel business 2 2Describe conferences and AV equipment requirements 3 3Plan appropriate seating arrangements 4 4Talk about accommodation contents and facilities 5 5Describe size and dimensions 6 6Understand written and schematic plan seminar requirements

4 Conferences What exactly is a conference?  A conference is an assembly of individuals or groups to meet and discuss changes or ideas important to their field of study or business. But what is the purpose of a conference?  The purpose of a conference is the presenting of new information about a specific topic, and then giving the audience an opportunity to reflect on the information and present new questions for discussion.

5 MICE

6 ncentives eetings onventions (conference) xhibitions

7 MICE Statistics

8

9 Facilities Planning & Budgeting budget location/facilities hotel accommodationshire more staff food service invite date start time finish time theme/concept equipment Good Planning is essential for effective events

10 Event Equipment Do you know the names of the equipment below used for events? Together, these items are called a “PA System”.

11 AV - Technology Developments Interactive Boards Hologram? Visualizers Short Throw Projectors LED Walls LED Curtains Presenter Controllers 3D LED Cube

12 Facilities Planning & Budgeting BoardroomClassroomTheatre Circle Cluster/CabaretU-Shape

13 Event Seating Arrangements Which arrangements would be more suitable for the following events: 1.Lecture5. Presentation (e.g., Powerpoint) 2.Product Launch6. Workshop/seminar 3.Board meeting7. Wedding banquet 4.Press conference8. Signing ceremony

14 Describing – planning / arrangement a)It’s set out……… b)It’s laid out ……… c)It’s arranged ……… Look at these ways of talking about how a room / hall is arranged.

15 Look at these ways of talking about the contents of a room: a) It has got………. b) It contains………. c)It’s equipped with…….. Describing Contents

16 Look at these ways of talking about capacity: a)It has a seating capacity of sixty. b)It can accommodate up to sixty people. c)It can take up to sixty people. d)It holds up to sixty people. Describing Capacity

17 Look at these ways of talking about size and dimension: A It’s 6 metres wide and 12 metres long. It’s 6 metres by 12 metres. BIt’s square / rectangular / round / oval It’s L-shaped It’s shaped like an H Describing Size and Dimensions square rectangularroundoval

18 Describing Conference Facilities - Matching Match the start of sentences (1-10) to the information (a – i) __ __ __ __ __ i(a) b(f) c(h) g(e) f(b) h a(i) e(g) h(c) d

19 Listening – We’re planning a conference Listen to the following conversation about the conference facilities offered. Complete the table with the types of rooms, types of audio- visual equipment and business services. boardroom style theatre style classroom style banqueting room digital projectors slide projectors screens Powerpoint high speed data lines full secretarial services videoconferencing

20 Room Organisation Making effective use of available space is essential. Instructions for room organisation may be in written form or shown as a plan.

21 Room Organisation Making effective use of available space is essential. Instructions for room organisation may be in written form or shown as a plan.

22 Room Organisation Exercise You are employed as an Assistant Events Coordinator for a hotel. Using the information provided, answer the questions from Tasks 1 to 3 on the hand out.

23 Summary During this lesson you have learned how to: 1Describe the MICE industry and it’s relation to the hotel business 2Describe conferences and AV equipment requirements 3Plan appropriate seating arrangements 4Talk about accommodation contents and facilities 5Describe size and dimensions 6Understand written and schematic plan seminar requirements