1/46 NATIONAL JUDICIARY INFORMATICS SYSTEM Ali Rıza ÇAM Reporter Judge in Ministry of Justice, Turkey LONDON U Y A P Republic of Turkey Ministry of Justice

2/46 UYAP is an e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system. As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey. All these are equiped with computers, network and internet connection and given access to all the legislation, the decisions of the Court of Cassation and judicial records. WHAT IS U Y A P?

3/46 According to the Turkish Constitution Turkish state has a duty to establish an effective mechanism for the realization of access to justice. The problems faced by the judiciary are complex, ranging from the enormous workload, inadequate training, information and monitoring. Legal procedures were complicated and disorganized. It must be carry out a reform on judicial sector in Turkey. On the way of accession process of E.U, it is believed that UYAP will make a great contribution to Turkey. WHY U Y A P ?

4/46 To serve employee of Ministry of Justice, lawyers and citizen Integration of judicial units with each other and with other justice agencies Prevent citiziens from unjust treatment Rapid, efficient, reliable and integrated system Fast and efficient data exchange Cheaper judicial services Minimize the basic judicial errors Data standardization OBJECTİVES OF UYAP

5/46 Alerts to identify users Electronic means instead of paper files Databank of information Information and basic legal aids to citizens Flexibility of working hours Audio and video records systems OBJECTİVES OF UYAP

6/46 Number of the Judges and Prosecutors High Criminal Courts Centres133 Courthouses708 Penitentiary and Detention Houses420 Forensic Medicine Units23 Public Prosecutor Services7751 Judges4529 Administrative judges491 Public prosecutors3023 Lawyers66.000

7/46 Average duration of assize İn the past: General Courts : Penal: 266 days Civil: 241 days C.o. Cassation Penal: 283 days Civil: 86 days Council of State: 460 days

8/46 CURRENT SITUATION OF CASE FILES IN UYAP

9/46 Administrative Law Administrative Courts Tax Courts Record of Convictions and statistics Civil Juristication Public Prosecuters Penal Law Services Civil Law Services Enforcement-Bankruptcy Administrative Law Convict-Arrest Management Forensic Medicine Ministry of Justice Lawyers Citizen Council of State Constitutioal Court Supreme Court UYAP I Ministry of Justice Civil Juristication Administrative Law Lawyers Citizens Record of Convictions and statistics Supreme Court Record of Convictions and statistics UYAP II-C UYAP-Sup.Court e-Judgement & UYAP Phases Analysis and Hardware UYAP II-A and II-B E -Judgement & UYAP Phases

10/46 ERP –Personel Management –Training Management –Supply Management –Procurement Management –Financial Management Judiciary Functions –Public Prosecuters Services –Penal Law Services –Civil Law Services –Enforcement-Bankruptcy Services –Administrative Law Services –Convict-Arrest Management –Forensic Medicine Common Functions – –Electronic forum –Data Bank –Internet –Word Processor –Verdict Support Ministry of Justice Central Units Supreme Court Court Houses Penal Law Public Prosecuters Civil Law Enforcement- Bankruptcy Record of Convictions and statistics Administrative Jurisdication Administrative Law Tax Law Forensic Medicine Prisons Occupational Units Public Houses and baby nursery Supporting Functions –Occuputional units –Judge houses and resort units –Library –Health –Archives –Baby nursery Judge houses and resort units Functional Scope

11/46 Integration between UYAP I & UYAP II Integration between subsystems –Public Prosecuters, –Courts, –Forensic Medicine, –Prisons, etc. Record of Convictiond Supreme Court Gendarmery Population and Citizenship (MERNİS) Constitutional Court Land & Cadastre Council of state Prosecuters Courts Enforcement-Bank. Prisons Forensic Medicine Administrative Law UYAP I UYAP II Ministries Supreme Court of Public Accounts Police Integration with other systems –Supreme Court, –State Council, –Supreme Council of Public Accounts, –Record of convictions and statistics –Population and Citizenship Unit, –General Directorate Of Land Registry & Cadastre, –Ministries, –Police Departments, etc. Integration Scope

12/46 Police station Offence PublicProsecuter Driving License Information Courts On line Supreme Court Council of State Land & Cadastre Record of Convictions Population & Citizenship (MERNIS) TelecommunicationsAuthority General Directorate of PTT On line Convictions Prison Forensic Medicine On line Akbank Integration

13/46 Stage of the UYAP in courts

14/46 LAN HUB STATION LAN WAN and LAN were completed All judiciary units were connected to with each other via sole central network. This connection was provided through territorial lines and satellite. These Connection types are the substitutes for each other. IT Dept.

15/46 UYAP trainings have been given in modern laboratories in practical way Republic of Turkey Ministry of Justice Basic Computer Training: UYAP Training: personnel have been trained through internet by using distance learning

16/46 Creating a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, Circulars, Studies, examplary texts, template texts, sample decisions

17/46 UYAP’S Web Mail Server Has active USERS. The capacity of the server is By means of virtual discussion forums within judicial organization about jurisprudence is in place, information sharing is enabled. Every user can share own experiences, problems and ideas with other users via free lectern and he can ask his occupational questions to others, he can find solutions for his problems

18/46 Citizens can reach and examine their case information via Internet and learn the day fixed for the trial without going courts. By using their electronic or mobile sign they can examine their files through internet. SMS messages can also be sent to people who need to be warned when to attend court.

19/46 Lawyer : Pay process and tax fee from his office by use of VPN Technology and or on Network in Bars rooms through internet banking and UYAP, Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition online via UYAP. On line cases have just begun in Turkey within UYAP. The substructure of the system providing internet banking due to payments of court expenses, charges, fees for lawyers has been set up with UYAP.

20/46 With the Decision Support System, procedural mistakes are reduced to a minimum level. The aims of this facility are to prevent procedural errors during legal proceeding, to minimise other possible errors, to provide accuracy and speed to the legal proceedings and to accumulate public trust in justice. (1350 warning have been produced in the system till this time and they are presented for the use of the users. Also, warning is still being produced on the Laws.)

21/46 The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation management system between MoJ and other units electronically.

22/46 UYAP SYSTEM CENTRE The capacity of the centre is sufficient for more than seventy thousand users.

23/46 UYAP with Numbers # of Case Files On the System # of User # of Concurrent Process1.750 # of New File per Day Average System Login per Day #SQL per second3.200 # of Documents per Day (Insert) # of Documents per Day (Insert+Update) lines of Code More than 3000 user interfaces More than 4000 reports and document templates

24/46 General Characteristics n-tier architecture, web-based, centralized system, Object-oriented software development technology, Java and J2EE V1.3 architecture, User interface by applets, Word processor, digital sign, coded documents Single sign-on, Using smart cards during login and access to improve security Integration with other systems in e-goverment scope, Menu and work flow driven processes within the system

25/46 By the use of up to date information technologies the services that are given to the public about judicial processes are higher qualitiy. GAINS

26/46 SocialGains Government & Judicial Gains GAINS

27/46 Minimizing the judicial mistakes Ability of tracking a person’s whole judicial history Reaching different case files of a person Catching the fugitives %100 management of prisons Adaptation of users to new laws Fully online and workflow driven processes Minimized paper work by the use of DMS and integration Integration with other government units Reaching the data online when needed No data repitition Government & Judicial Process Gains

28/46 Transparency at judicial processes Lawyer and Citizen Portal Automatic calculation of penalties Minimized procedural mistakes Distribution of crimes No waiting at lines Social Gains

29/46 Speed and efficiency of operations: UYAP created fast, secure and efficient information system by transfering key business processes of the judicial system into central electronic means. Instructions to other courts in order to collect evidence can be instantly sent and received on line. Access to information and make transaction online, instant and secure.

30/46 All documents, processes and files are standardised: Before UYAP courts and other judicial units have being writen the writs one by one. After UYAP similar writs are being writen through stencils. Due to standart and ready forms, all the data are filled automatically into the documents like instructions, indictmans, hearing minutes, decision and others so as to finish cases faster and more efficient and not to wait for days. It is nearly saved on labour force by 30 % In the past it took so many times to prepare all the documents durıng the case or hearing but now it takes only minutes and it provide us speed and reliance.

31/46 Economical judicial services: With the on-line connection of courts, expenses of bureaucracy and postal costs are removed. Before UYAP it could be reached to old issues of the Judicial Legislations Bulletin only per department of the Education of MoJ and that is being taken up time. After UYAP these issues can be accessed via MoJs web site online.

32/46 The payments of the experts and taxes can be controlled in a more reliable way. Now the budget of the judicial units are prepaired by UYAP and budgetary control is made via UYAP online and momentary. Determination, audit and expenses are pursuitted on a central database with the accounting system in UYAP. Obtain central financial control

33/46 All takeover files from previous year can be prepared within instantly. Easy and fair dispatch of the files and works of courts and enforcement units is ensured. Prevention of corruption: Destruction of files are impossible because of electronic recording and all the activities are logged in the system. Transparency in terms of accountability and data accuracy:

34/46 The performance of the personnel can be followed via the electronical environment. To provide the capability to measure performance and report on the effectiveness of Turkish judicial services in terms of such performance indicators are defined by Government and stakeholders. Performance management through integrated management information

35/46 After UYAP inspections of the judicial would be per UYAP online and remote. That possibility will be bring in time, costs etc. Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system Fulfill inspections in to electronic means

36/46 The processes that takes hours or days can be done only in minutes by UYAP. Decrease administrative and judicial workload so to enable practitioners to focus on their other priorities. Simplify process:

37/46 UYAP have central filing system. Structure is central.All servers are in Ankara. All data flow in to central units. Data standards and data standardization to improve data quality and to enable reliable operational and management reporting. CENTRAL FILLING SYSTEM

38/46 Evaluation of statistics (papering crime maps, data mining) will be possible. The users who have the authority to gain access to these data, can see those data simultaneously and currently and can make processes. Data mining in judicial field:

39/46 UYAP Roll Out MAP COURTHOUSES AND ADMİNİSTRATİVE COUNTY COURTS WHİCH WERE TAKEN İNTO OPERATİON AFTER COMPLETİNG THEİR TRAİNİNG PROCESS

40/46 PUBLIC PROSECUTORS PROCESS BEFORE UYAP AFTER UYAP Instruction to other unıtsHalf a day0-1 mn. Monthly statıstıcsHalf a day0-3 mn. Annual statistic1 week0-5 mn. Preparing take overs3 day0-1 mn. General forms1 week0-5 mn. Birth certificate1 week0-1 mn. Criminal record1 week0-1 mn. Searching file10-15 mn.30 sn.-1mn. Preparing standart forms5 mn.0-30 sn. Examining stage of files10 day0-30 sn.

41/46 CRİMİNAL COURTS PROCESS BEFORE UYAPAFTER UYAP Writing edits 3-5 mn. Tüm taraflar için3 mn. Post lists10-20 mn.1 mn. Statistics15-20 day15-20 mn. Criminal record1-15 day1 mn. Birth Certificate1-15 mn.1 mn. Take over files7-15 day1 dk Transfering files15-20 day2-3 mn. Promotions1 day0–1 mn. Annual statistics1 week0–5 mn.

42/46 CİVİL COURTS PROCESS BEFORE UYAP AFTER UYAP Take over list3 day0-1 mn. Work list3 day0-1 mn. Adis form1 week0-5 dk Financial reports10 mn.0-4 mn. Work list for the financal units10 mn.0-4 mn. Getting information1-3 hour0-4 mn. Communication writs10 mn.0-1 mn. İssue table2 hour0-1 mn. Hearing list for 50 files2 hour0-1 mn. Search for files in archieve of unit1 day0-4 mn. Search for files in archieve of court3 hour0-2 mn. Search for status of files5-30 mn.0-1 mn. Writing instructions15 mn.0-5 mn.

43/46 ADMINISTRATIVE COURTS İŞLEM UYAP’nden ÖNCE UYAP’nden SONRA Sending files to other unitsHalf a day0–1 mn. Monthly based statıstıcsHalf a day0–3 mn. Annual statıstıcs1 week0–5 mn. Promotion table1 week0–5 mn. Appeal stataıstıcs1 week0–5 mn. Take over list3 day0–1 mn. Terfi İş Cetvelleri Hazırlama İşi1 day0–1 mn. Adis forme1 week0–5 mn. Total receiptsHalf a day0–1 mn. Toplu Tahsilat/Reddiyat Hazırlama1 day1 hour Send files to provinces 1 day + 4 persnl Yarım day + 2 personel Tebligat Reddiyat Listesi Hazırlama1 dayYarım day High court list½ day2 hour

44/46 ENFORCEMENT OFFİCES İŞLEM UYAP’nden ÖNCE UYAP’nde n SONRA Opening new files 1–5 mn.0–1 mn. Totally files 3 day1 day İnstruction preparing 5 mn.1 mn. Selling process 1 hour3 mn. Take over 1 month1 mn. Annual statistics 1 day1 mn. Devir Listesi Hazırlama İşi 1 month0–1 mn. İş Cetvelleri Hazırlama İşi 1 day0–1 mn. Adis Form 1 day0–1 mn. Toplu Tahsilat/Reddiyat Ödemeleri İşlemleri ½ day0–5 mn. Toplu Tahsilat/Reddiyat Hazırlama İşlemleri 1 day1 hour Tebligat Listesi Hazırlama İşlemleri 1 hour1-5 mn.

45/46 UYAP was awarded for annual e government prize of Turkey in 2004 and 2005 because of making significant breaktrough in Turkish judiciary. THE AWARD-WINING PROJECT

46/46 Thank you very much for your attention If you have any questions please don’t hesitate to contact FINALLY