1 Community Facilities Unit The Future Management of 5 Leisure Facilities Welcome and introductions Facilities within scope Context Community protections Steering groups The contract process Questions or clarifications

2 Facilities within scope Woughton Leisure Centre 4 Badminton court Sports Hall 1 Swimming pool Gym Aerobics studio Arts / Dance space - Theatre Bar / Meeting room Woughton on the Green Playing Fields and Pavilion 2 Artificial grass pitches 6 Tennis courts (pending lease) MK Dons Dome (pending lease) 11 Football pitches 2 Cricket tables 1 Baseball diamond 1 Pavilion with bar, changing rooms, meeting rooms

Facilities within scope Windmill Hill Golf Centre 18-hole golf course Practice chipping/putting areas 28 bay driving range (23 covered) Clubhouse with 2 bars Kitchen and Function room with bar Pro Shop & repairs room Broughton Community Sports Pavilion 2 halls, one with badminton court Meeting room Changing rooms 2 Junior pitches 1 Cricket table / 2 cricket net bays 3

Facilities within scope Brooklands Community Sports Pavilion Due to open September 2015 Sports hall with 2 badminton courts Smaller hall with external patio area 2 Football pitches 2 Junior pitches 1 Cricket square 4

Context Unprecedented LA budget challenges £40m savings to be found over four years Strategy: to generate income or potentially stop services Core Council services: Adult & Children’s Social Care Target is zero subsidy with a preference for an income to MKC Investment into existing and new leisure provision Additional/improved facilities Ideas: fitness, soft play, etc 5

6 Woughton Leisure Centre Woughton Leisure Centre returned to MKC management in August 2011 Original timetable to externalise management of the facility within 2 years Administration wished to see the facility go through the Community Asset Transfer Programme One applicant, who withdrew after first stage of the CAT process (2012) MKC has continued to manage the facility

7 Investment Investment of £247,000 Installation of a new sports hall floor Installation of new sports hall lighting Fixing of the lift/fire alarm system Painting completed throughout the Centre Installation of new pool filters Refurbishment of dry side changing rooms Creation of a new aerobics studio Installation of new cardio gym equipment Installation of barrier system on entry to the facility New lighting installed throughout the Centre

Development of Sporting Programmes Introduction of No Strings Badminton, Cardio Tennis and Swimming Academy Pools Partnership Programme signed with the Amateur Swimming Association Closer working relationship with Woughton Campus More bookings and general usage of the facility from community groups and individual users 8

9 Contract with Community Protections: Highlights The contract will be a lease with detailed service specification and community protections on price and usage 10 year contract with a 5 year extension option (subject to performance) Charities, leisure trusts and community/voluntary sector organisations bidding must have good experience, credit rating and track record Fully repairing and maintenance/risk transfer Investment programme across the portfolio: better facilities/programmes and income generation Transfer of staff, TUPE/LA Pensions and terms & conditions

10 Contract with Community Protections: Highlights MK Sport and Active Communities Strategy (2014): ‘getting MK more active, more often’ Successful and sustainable future facility management, maintenance and operation Maximised facility use meeting local and wider community need with a balanced programme of use Inclusive of all ages, abilities, ethnic groups and social classes High standards of customer care Support for resident clubs, volunteers and organisations to develop and thrive

11 Community Protections: The Assets Council retains freehold, charitable operator has lease Lease obligations: fully maintain, insure and invest in existing and new facilities No ability to sub contract No residential development

Community Protections: Prices and Usage Protected prices for facility hire and use No more than annual inflationary increases to prices Priority bookings to local groups Protections for existing clubs and regular hirers Balanced usage programme: variety of activities Maximise usage for local and wider community 12

Management Steering Groups To steer the management and use of the facility Charitable operator accountable to group Minimum membership Facility manager Council’s Leisure representative User representative Local Parish or Community Council representative Council Ward members Residents and key stakeholders in the vicinity 13

14 Management Steering Groups Meetings: as required but not less than twice a year Terms of reference to include: Balanced programme of use Pricing Repairs and maintenance Operational management Balance of local- and borough-wide use

15 The Contract Process The facilities will be divided into two lots Lot 1 Windmill Hill Golf Centre; Woughton Leisure Centre; Woughton on the Green Pavilion Lot 2 Broughton Pavilion; Brooklands Pavilion A potential tenderer may: Bid for Lot 1, or Lot 2 If bidding for Lot 1 must also include a bid for Lot 2

16 Contract Timetable Consultation events at each facility Cabinet decision to tender – Autumn 2014 Tender publication – late 2014 Cabinet decision to award contract – Spring 2015 Contract starts – Autumn 2015

17 Over to You Copies of the presentations and questions and answers for these sessions can be found at: www/milton-keynes.gov.uk/leisure-tourism- culture/future-management-of-community- facilities Any comments please ANY QUESTIONS OR CLARIFICATIONS?