Save Time and Reduce Costs with Microsoft SharePoint Patsy Bowers Director of Computer User and Media Support Services Northeast State Community College April 21, 2015 "What is IT Doing to Support the Institution's Mission?"

Paper to Digital  Background  Improve Efficiency  Time savings  Cost savings  Communication  Information management  Feasibility Study  Recommend a Solution  Path to SharePoint  Examples  Preparation  Resources  Future Plans

Paper to Digital with SharePoint  SharePoint  Cost Effective  SharePoint Foundation - Free  SharePoint Enterprise - Inexpensive Campus Agreement Add-on  Scalable  Start with one machine and scale up to many  Familiarity  Feels like Microsoft Office, integrated with Office Suite  Highly proficient “techie” skills are not required, but you do have to be committed – really committed  Little or no end-user training required  Minimal Start-up Complexity  Two server farm  SharePoint Server  Database Server

Paper to Digital – What We Are Doing with SharePoint  Leave Approval Process Leave Approval Process  Facilities Use Approval Process Facilities Use Approval Process  Plant Operations Work Order Request Process Plant Operations Work Order Request Process  Request for Microsoft Home Use Software Request for Microsoft Home Use Software  Travel Authorization Process Travel Authorization Process  Make-up Test Proctor Request Make-up Test Proctor Request  Computer Equipment Inventory Computer Equipment Inventory

Paper to Digital with SharePoint Achieving the Desired Results  Forget the Forms  Process Analysis  Identify the process owner  Understand all cross-functions involved in the process  Perform process mappings  Finalize desired end product requirements  Determine Feasibility  Resource and time constraints  Commitments  Process owner, functional users, management, etc.  Design  Keep it simple  Save sugar-coated unicorn stuff for future versions  Build, test, test, test again, implement, support

Paper to Digital with SharePoint  Hardware  Two Servers – SharePoint, Database  Software  SharePoint Enterprise  SharePoint Designer  SQL Server  Windows Server  Microsoft InfoPath, Excel, Access, Outlook, Visual Studio  Enough HTML, CSS, SQL, XML, Visual Studio, JavaScript and Server Administration Knowledge to be Dangerous  A Few Really Great Guys  Russell Bowman, Webmaster  Carl Crawford, Network Manager  Kevin Hubbard, Network Operations Manager  Tom Huskisson, Information Technology Systems Manager  Steve Nickols, Computer Systems Analyst

Paper to Digital with SharePoint – Immediate Future Plans  Continue to Refine the Existing Server Configuration  Add an Additional Server  Development Server  Production Server  SharePoint 2013  Exchange 2013

Questions Patsy Bowers Director of Computer User/Media Services Support Northeast State Community College

Automating with SharePoint – Leave Approval

Automating with SharePoint – Facilities Usage Authorization

Automating with SharePoint – Plant Operations Work Order Request

Automating with SharePoint – Request for Microsoft Home Use Software

Automating with SharePoint – Travel Authorization

Automating with SharePoint – Make-up Test Proctor Request

Automating with SharePoint – Computer Equipment Inventory