Xerox ® ConnectKey™ for SharePoint ® Simple, Smart and Flexible Workflows BR4266 SO1PA-13UA

Agenda The impact of paper documents in your office Improve your SharePoint ® experience and enhance ROI How your work processes become more Simple, Smart and Flexible Workflow comparison Enhancing your document collaboration Security is part of the equation Our suite of offerings 2

What happened to the digital office? 3 Printed documents are preferred 3 to 1 Document volume is growing by over per year.* 30% of organizations still rely on paper documents.** 50% Paper-intensive industries are struggling to find cost-effective ways to become more digital*** * Aberdeen Group, February 2012 ** AIIM, 2012 *** Aberdeen Group, February 2012

Challenges and Risks of Managing Paper Documents Managing paper documents has a high cost. – Inefficient searching for information – Overnight shipping costs – Rising transportation costs Paper documents complicate compliance. – Slow response to information requests – Poor audit trails – Inadequate process control and security Paper documents impede strong collaboration. – Time-consuming process – More prone to errors – Harder to keep track of versions 4

Your MFP—Delivering You’ve invested in your MFPs You’ve invested in SharePoint ® Now you can maximize both Use MFPs as your new digital on-ramp Customized workflows offer direct scanning in one step… to the correct folder Flow documents and indexing data to your existing folders and repositories 5 ACME Services Contract Service Contracts

Xerox ® ConnectKey™ for SharePoint ® — The Simple, Smart, Flexible Workflow Solution 6 Easy to set up, use and maintain Automatic workflow updates Route to both SharePoint and Windows folders Simple Smart Flexible

The Simple Way to Manage Your Data Easy to install, manage and maintain – Intuitive point and click installation and configuration Full integration with your SharePoint environment – SharePoint ® libraries and metadata fields are added as “touch and go” workflows to your Xerox ® MFP Error-free document capture – Dynamic folder browsing at your MFP enables routing to the correct destination 7

The Smart Way to Manage Your Data Get more work done –Digitize your legacy hardcopy for repurposing –Easily convert to Microsoft ® Word ®, Excel ®, etc. Find your information fast –Create fully text-searchable PDFs as you scan Eliminate the multi-step scan to process –Buttons on your Xerox ® MFP emulate the folders in your repositories for one-touch direct scanning Proactive process management with “Ready-Now” MFP workflows –Changes made to your SharePoint ® libraries or folders automatically update at the MFP – alerts for scan failures 8 ACME Services Contract Service Contracts

So Smart it Won’t Stretch Your IT Resources Point and click install requires minimal IT intervention Auto setup for workflows saves time Auto MFP workflow updates require no IT intervention Setup for scanning to your preferred Windows directories is simpler than ever Works with your existing MFP and network security for seamless integration 9

The Flexible Way to Manage Your Data Maximize your existing hardware investment –Leverage your existing EIP-enabled Xerox ® MFPs and network servers Work without limitations –MFP interface has no limit to the number of scan destinations you can set up Affordable to purchase and use –Flexible “per MFP” pricing with unlimited users Integrates with your existing workflows –Allows for easy setup for scanning to “Home” folders –Create searchable PDF, PDF/A, TIFF, JPEG, Word and Excel documents Works with SharePoint ® 2007 and later environments 10

The Flexible Way to “Connect” Xerox ® ConnectKey™ for SharePoint ® Use your Xerox ® MFP to: Capture and route documents into: – SharePoint libraries – Windows ® folders – Home directories Automatic route a scanned document to a My Site in SharePoint Convert paper documents to flexible digital content for easy repurposing Instantly create structured data with on-the-fly file naming and indexing Configurator-based setup gets you up and running quickly 11 Scan directly to your Windows folders Scan directly to your SharePoint libraries

Smarter workflows reduce costs and save time. 12 Current Workflow for Loading Documents into SharePoint ® More Efficient Automated Scan and Capture Benefits for Your Office Reduces workflow steps Creates searchable PDFs Automatically creates meaningful file names Minimizes errors Use MFP to document to desktop Open document Resave document with meaningful file name Add indexing data Upload document to SharePoint Choose workflow at MFP Add indexing data and scan

Get More Work Done: Improve Collaboration ConnectKey™ goes beyond basic PDF creation and archiving Improve your workflow with the ability to convert paper-based documents for repurposing Legacy office documents can be converted to Microsoft ® Word ® or Excel ® files for easy sharing and collaboration You get more value out of your existing documents—all done with a simple scan from your Xerox ® MFP. 13

Security is Always a Priority—For You and Xerox With ConnectKey™, you get full security integration Secure scanning technology is built into Xerox ® MFPs—encryption and secure connections offer you peace of mind when routing your documents Both swipe/proximity cards and password login can be used for stronger security Works with Microsoft ® Active Directory so users see only their specific workflows Integrates easily with the Xerox ® Secure Access Unified ID System ® so you can maintain your existing investment 14

Your Office—More Productive Every Day 15 Simple Smart Flexible

The Xerox ® Document Management Continuum 16 Capabilities and Automation

Questions? For more information on Xerox ® ConnectKey™ for SharePoint ®, please contact your Xerox sales representative or visit: solutions/xerox-connectkey- sharepoint/enus.html Thank You 17