Welcome to Everybody to Group presentation

Group members Group members Dr. Mohd. Abdus Salam, Deputy Project Director (Deputy Secretary), Bangladesh Trade Policy Support Programme (BTPSP), Ministry of Commerce. Mohammad Nurullah Noori, ADC (General), Deputy Commissioner’s Office, Bhola. Nasrin Mukty, Senior Assistant Secretary, Ministry of Environment & Forest. Dr Mohammad Kamruzzaman, Senior Asst Secretary and Camp-In- Charge, Nayapara Refugee Camp, Teknaf. Dewan Muhammad Tajul Islam, Assistant Commissioner, DC Office, Khagrachari Hill District

METHODS OF NATIONAL PROCUREMENT (GOODS & WORKS) OPEN TENDERING METHOD (61-62) OPEN TENDERING METHOD (61-62) LIMITED TENDERING METHOD (63-64) LIMITED TENDERING METHOD (63-64) TWO-STAGE TENDERING METHOD (65-68) TWO-STAGE TENDERING METHOD (65-68) REQUEST FOR QUOTATION METHOD (69-73) REQUEST FOR QUOTATION METHOD (69-73) DIRECT PROCUREMENT METHOD (74-82) DIRECT PROCUREMENT METHOD (74-82) ONE STAGE TWO ENVELOPE METHOD ONE STAGE TWO ENVELOPE METHOD

LIMITED TENDERING METHOD LIMITED TENDERING METHOD(LTM)

 G & W of specialized nature Aircraft, locomotives, Specialized medical equipment, telecom equipments, silos, ports, harbours  Available only from a limited source Limited Tendering (LTM) - No Threshold  Urgently needed  Competitive Tender impractical Urgency unforeseeable,not caused by delay  Policy to standardize computers, laboratory/ research equipment Rule

 from Enlisted Suppliers/ Contractors  Max. Tk. 2.5 million for Goods & related services and “Stand alone service”  subject to Threshold Limited Tendering (LTM) - With Threshold  Max. Tk. 20 million for Works & Physical services  Tender price exceeds the Specified threshold Approval of Contract from the next higher level Applicable only for Rule- 63(2) 4

Invitation and Enlistment under LTM  Goods of specialized nature - invite from the potential Suppliers directly  Procurement under Rule- 63 (2) - invite Tenders from enlisted Suppliers/Contractors  Ad. in PE’s website, if any. Also recommended parallel local publications in brief. Rule- 64 : Other than OTM Rule- 52 : Procedure for Enlistment  Applicable for LTM under Rule-63(2)  PE invites application for enlistment by types & categories of Supply and Works  list prepared by EC, approved by HOPE  list maintained/updated annually by PE through advertisement

Aspects All cases Time Not less than (14) days (14) days (7) days 63(b)(c) National disasters Below 7 days Re-Tendering Not less 7 days Time for preparation - LTM Urgent need for Procurement Rule- 64 except

Key Action Key Time Line Main Activity Approving Authority Optional Activity Notes Limited Tendering Method (LTM) Approved in Procurement Plan Conditions of LTM Fulfilled Procurement Plan Discuss with HOPE Or an authorized officer Reasons to be stated and approved of the HOPE is required Choose OTM or other method No No Yes Yes LIMITED TENDERING METHOD

Key Action Key Time Line Main Activity Approving Authority Optional Activity Notes Prepare specification of object of Procurement Prepare Invitation for Tender Tender Preparation To be kept confidential for opening by TEC during evaluation Standard Tender Document issued by the CPTU shall be used HOPE or on authorized officer Prepare an official cost estimate of the object procurement Develop Tender Document on the basis of Standard Tender Documents (STDs) LIMITED TENDERING METHOD

Key Action Key Time Line Main Activity Approving Authority Optional Activity Notes Identity limited Suppliers/ Prepares a list of qualified potential Tender Open and Process Tenders Tender Issue: Receipt & Process Selection should be in a non- discriminatory manner and number should be sufficient to ensure effective competition  TOC to be formed  Minutes to be taken  Opening in Process of at least one  member of TEC  Open in one location  Check for Tender Security Minimum 14 days for Goods and 21 days for Works Send invitation to limited Suppliers/Enlisted qualified Tenderers Received Tenders  Advertise annually to seek new potential Tenders  Reasons enlisted Tenderers on annual basis LIMITED TENDERING METHOD

Key Action Key Time Line Main Activity Approving Authority Optional Activity Notes Examine and Evaluate Tenders Post-quality the successful Tenderer Tender Examination, Evaluation and Approve  As per procurement Processing and Approval Procedure  Only one TEC will evaluate  Process to be confidential Extend Tender validity Extension of Tender validity period is necessary Forfeit Tender Security is needed As per Delegation of Financial Process Approve Contract Award LIMITED TENDERING METHOD Forfeit Tender Security As per Delegation of Financial Power No No Yes Yes Post Qualification

Key Action Key Time Line Main Activity Approving Authority Optional Activity Notes Notified Award Contract Maintain the Record of Procurement Contract Management  Used Standard contract from  No Negociation is Allowed Performance Security to be taken If successful Tenderer fails to sign the Contract, select from remaining responsive tenderer Sign the Contract Procure the object With in 21 days LIMITED TENDERING METHOD

Any query ?

Thanksfor patient hearing