Maine Statewide Longitudinal Data System NEBHE October 2008

SLDS Project Goal Design, develop and implement a longitudinal data system that stakeholders can draw upon to make well-informed decisions about improving student achievement.

P-20 Data Systems Questions What % of high school graduates enrolled in college within 15 months of graduation? What curricular or environmental factors affect student progress? What factors help students transition to college, year college or enter workforce? Which programs/strategies are most effective? How is student success in college related to high school courses, grades, and test scores? What role does geographic mobility play? Source: Data Quality Campaign

Statewide Longitudinal Data System US Department of Education Grant Institute of Education Sciences Start Date – September 4, 2007 Total SLDS Budget - $6,540,786 3 Year Grant Budget - $3,227,231 End Date – August 31, 2010

Data Quality Campaign 10 Essential Elements 1. Unique Statewide Student Identifier 2. Student-Level Enrollment, Demographic and Program Participation Information 3. Ability to Match Individual Students’ Test Records from Year to Year to Measure Academic Growth 4. Information on Untested Students and the Reasons Why They Were Not Tested

Data Quality Campaign 5. Teacher Identifier System 6. Student-Level Transcript Information 7. Student-Level College Readiness and Test Scores 8. Student-Level Graduation and Dropout Data 9. The Ability to Match Student Records Between the P-12 and Higher Education Systems 10. A State Data Audit System

Project Components Education Data Sources Inventory (S) Statewide Education Data Dictionary (F) Single Sign-on Portal (F) Data Warehouse – PreK-20 (F) Schools Interoperability Framework (SIF) Integration (F) Electronic Collection of Student Level Transcript Data – Statewide Transcript Format (F) S – State FundedF – Grant Funded

Project Components Collection of College Readiness Assessments (F) Vertical Expansion of Unique Identifiers (F) EDFacts Data Collection System (F) Financial Reporting System (S) Statewide Student Information System (S) Training and Professional Development (F) Data Collection and Reporting Using Data to Make Research Based Decisions

SLDS Components Status SLDS ComponentStatus Financial SystemCompleted Data InventoryCompleted Data DictionaryCompleted Statewide SISPhase 1 Complete Single Sign-on PortalRequirements Definition EDEN Reporting SystemRequirements Definition Electronic Transcript SystemFall 2008 Pilot Test Data WarehouseRequirements Definition SIF IntegrationIn Progress Vertical Expansion of Unique State IDRequirements Definition College Readiness Assessment SystemIn Progress

Statewide Longitudinal Data System Governance 21 st Century Advisory Council stakeholders Quarterly meetings Data Management Team MDOE program areas, LEA representation Monthly meetings Grant State Collaboration 27 States Connecticut, New Hampshire

Data Sources Inventory ESP Solutions Group Interviewed all MDOE program areas Over 240 data collections identified 133 data repositories 6000 data elements Multiple instances of same elements Multiple formats/descriptions of same elements

Data Dictionary Web Interface 625 core data elements in MDOE data dictionary Public read only access Available to LEAs, vendors Mapped to National Center of Educational Statistics (NCES) data elements

Data Warehouse RFP for Education Data Warehouse planned for later this year Central repository for MDOE data systems including student, staff, assessment, transportation, facilities and financial data Business intelligence system for reporting and analysis

Education Portal Single Sign-on access to all MDOE applications based on role and rights Enterprise Search Public and Secure Access Planned for 2009 implementation Microsoft SharePoint Server Used by Alaska, Arizona, Connecticut and Wyoming Departments of Education

Higher Education Projects Electronic Transcripts XML, PDF files University of Maine System State Student ID Include with transcripts Sharing Aggregate Student Data Feedback to sending schools Need for individual student data

Higher Education Data Pilot Initial Questions: What Maine high schools/towns/counties did your students graduate from? What remedial courses are your Maine high school graduates enrolled in? What % of your Maine high school graduates are still attending after 1 year/2 years/graduation?

Participating Institutions Maine Higher Education Council Andover College Bates College Kennebec Valley Community College University of Southern Maine

Statewide SIS Objectives Implement a new State data management system by August Establish a means of electronically reporting school, staff and student data from School Units to the DOE. Establish a means for the Maine DOE to report required State and Federal data. Reduce the number of reports that are submitted to the DOE by School Units. Provide centrally hosted student information system functionality for optional use by local School Units.

New State System Replace Existing MEDMS System Add more upload capabilities Staff Data Special Education data Safe/Drug-Free data SIF 2.0 Certified Easier Data Transfer Process Leverage PowerSchool SIF Agent

Statewide SIS – State Edition MEDMS/Infinite Campus State Edition Went live September 2, 2008 Student enrollment data WebEx training Next release January 2009 Future projects Special Education School Health NCLB report card tractID=10 tractID=10

Infinite Campus State Edition Easier Student Transfer Process Student Look-up Web-based request for records Role-Based Security School Level Teacher/Class Level Greater Stakeholder Access More Detailed Reporting

Statewide SIS – District Edition Synchronizes State reporting fields with State Edition 8 sites, 23,000 students Fall 2008 Conversions – Wave 1 16 alternative plan sites, 35,000 students Go-live spring 2009 Winter 2009 Conversions – Wave 2 Regional School Units

Infinite Campus District Edition Optional for School Units State pays annual license and support fees Includes data migration and on-site training Centrally Hosted by Infinite Campus Totally web-based No local servers Web Portal Parent Access Student Access

E-Transcripts Provides Official Transcript as well as Local Custom Formats Secure XML or PDF Format Meets NCES/PESC Standards Provides CEEB Code Field Customizable Watermark Encryption/Authentication Receipt Confirmation

SLDS - Moving Forward 1 st Wave – PK–12 data systems 2 nd Wave – Postsecondary data Entire education experience College readiness 3 rd Wave – Data partnerships State agencies Program evaluation, outcomes Documented procedures Well articulated agreements Source: Data Quality Campaign

SLDS - Challenges Linking cross agency data to students and families FERPA interpretations Technical solutions Changing the culture in education from one of using data for compliance purposes to that of providing the information necessary to improve student achievement Source: Data Quality Campaign

Statewide Longitudinal Data System Q & A Bill Hurwitch – Project Director