Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 1 SESIS BROWN BAG SESSIONS Turning 5’s in SESIS

Special Education Student Information System Project New York City Department of Education | Special Education Student Information System Project 2 Questions from the Audience

3 Today’s Agenda  Turning 5 - SESIS Homepage Report  Turning 5 Student Data – CAP vs. SESIS  Turning 5 – Workflow in SESIS  IESP and SP in SESIS  System Demonstration  Review of Common FAQ’s  Questions from the Audience New York City Department of Education | Special Education Student Information System Project

4 Turning 5 SESIS Homepage Report  SESIS will now include a Turning 5 homepage report called “Status of IEP’s for Turning 5 Students”  School and Network staff will have access to the report.  The report will include the following fields: - Student ID - Last Name, First Name - School DBN - School Name - Grade - Process Stage - IEP Notice Sent – Y/N? - Date of IEP These students will not show up on the other SESIS status reports New York City Department of Education | Special Education Student Information System Project

5 Turning 5 Student Data – CAP vs. SESIS  All referral processes (Initials and requests for Reevaluations) should be completed and entered in CAP.  Turning 5 student information is migrated from CAP and includes the student’s latest referral and assessment data which will populate the Special Education Summary section of the student's profile in SESIS.  SESIS will assign Turning 5 students to the appropriate location based on the location assignment available in CAP. New York City Department of Education | Special Education Student Information System Project

6 Turning 5 – Workflow in SESIS  Central determines case assignments to schools and CSE’s. Based on central’s assignment, CSE’s then assign cases to schools and CSE’s in CAP.  The following workflow should be followed: 1.Create, complete and finalize the Notice of IEP 2.Use the Send/Print Letter link to record the outreach in the student's Event Log 3.Create the draft IEP 4.Create the Child Outcomes Summary Form 5.Hold IEP meeting with parent 6.Fax in the signed attendance page of the IEP 7.Fax in supporting “entry” and “exit” sections from the CSE student case file using the fax coversheet created from the template 8.Finalize the Child Outcomes Summary Form 9.Finalize the IEP New York City Department of Education | Special Education Student Information System Project

7 IESP and SP in SESIS  The system will now provide an IESP / SP template available from the “Create a New Document” dropdown list. New York City Department of Education | Special Education Student Information System Project

8 IESP and SP in SESIS  The link provided in the SESIS template will provide an MS Word version of the document to be completed. It can be completed electronically or by hand.  The completed document will be faxed into SESIS using a fax coversheet created from the template. The fax coversheet determines the IESP vs SP.  Once the completed document is faxed in, the template will be finalized in SESIS. New York City Department of Education | Special Education Student Information System Project

99 Frequently Asked Questions Q: How do I enter the special education teacher on the Notice of the IEP? The pre-school teacher cannot be found when using the required look-up link. A: The special education teacher for the school the student WILL attend should be entered as the required participant on the Notice. The student's pre-school teacher can be added in the optional box for “other”. Q: Where will the student’s updated grade be displayed? A: The student's updated grade will be displayed on the Demographics / Contact / Enrollment section of the student profile in SESIS. Q: What do I do if a Turning 5 student is listed on the R201 CAP report? A:. All open referrals and assessments should be finished in CAP. Begin to use SESIS by creating and finalizing the Notice of IEP and IEP in SESIS.

10 New York City Department of Education | Special Education Student Information System Project How Do I Get More Information On Turning 5’s? 10  SESIS Help Topics  SESIS Computer-Based Training Modules  SESIS Training Guides If you are located at a DOE location, use If you are not located at a DOE location, please use