Duval County Public Schools Education Information Network Project NCES – MIS 2001 February 26, 2001

Marsha Cole Director of Student Information Management System Duval County Public Schools Hardy Fletcher General Director of Technology Support Duval County Public Schools Nina Briggs Supervisor of Programming Duval County Public Schools Matthew Seeberg Manager, K 12 Public Education KPMG Consulting, Inc. Public Services

Education Information Network Project Duval County Public Schools Public Services Topics eEducation Vision The EdIN Project Web-based Information Management Technology Architecture Challenges of Change

Education Information Network Project Duval County Public Schools Public Services Duval County Public Schools Factoids –16 th largest school district in the country –160 schools –10,000 teachers and staff –135,000 students Ongoing IT Projects –SAP HR / Fin / Purchasing / Maintenance –Teacher laptops –VPN across AT&T fiber lines

Education Information Network Project Duval County Public Schools Public Services Topics e-Education Vision The EdIN Project Web-based Information Management Technology Architecture Challenges of Change

Education Information Network Project Duval County Public Schools Public Services The e-Education Vision Ultimate goal is improved student performance Solutions begin in the classroom and channel through web technology Technology supports systemic and sustainable education reform — real value of technology is integration and classroom access Data-based decision making across district — supported by data warehouse

Education Information Network Project Duval County Public Schools Public Services e-Education Vision Budget Purchasing A/RA/P G/L Capital Programs Finance Asset Mgmt State Reporting Inventory Cost Reporting Transportation Information Technology Facilities Maintenance Operations Print Shop Food Service Health Grade Reporting Master Scheduler Attendance Student Information System Discipline Assessment Testing Gradebook Special Education Scheduling Textbooks Library Automation School to Home Curriculum Standards Instructional Management Assessment Testing Resources Curriculum & Instruction Internet Access Infrastructure Core Services Web Hosting Benefits Staff Development Personnel Human Resources Payroll Position Control Applicant Tracking Recruiting Time and Attendance

Education Information Network Project Duval County Public Schools Public Services Topics eEducation Vision The EdIN Project Web-based Information Management Technology Architecture Challenges of Change

Education Information Network Project Duval County Public Schools Public Services A Step towards the Vision — The EdIN Project Fully integrated, web-based SIS application Enhances data integrity and access Full-district deployment — right down to the classroom in real-time Flexible to the needs of Duval County PS Current, standards-based technology Data Warehouse for data consolidation

Education Information Network Project Duval County Public Schools Public Services EdIN Project Team Top Integrators. Education Specialists. Hardware / Software Experts

Education Information Network Project Duval County Public Schools Public Services Topics eEducation Vision The EdIN Project Web-based Information Management Technology Architecture Challenges of Change

Education Information Network Project Duval County Public Schools Public Services Student Information in the Classroom Supports teacher innovation With information available on each student’s abilities, learning can be custom tailored to fit the needs of each student

Education Information Network Project Duval County Public Schools Public Services Real-Time Data from the Classroom Ensures decision-makers can make crucial decisions based on timely, accurate data Reduces reliance on labor-intensive processes and extra costs Teacher — 9:00am Dean — 9:01am SIS Database Attendance

Education Information Network Project Duval County Public Schools Public Services Internet Education Portal Provides parents and community members greater access, awareness, and involvement in the education of their children Secure access to updated attendance, grades, etc.

Education Information Network Project Duval County Public Schools Public Services Performance Measurement and Accountability Enabling educational program assessments, adjustments and the emergence of best practices Data warehousing and business intelligence tools provide the basis for the reach for standards

Education Information Network Project Duval County Public Schools Public Services Topics eEducation Vision The EdIN Project Web-based Information Management Technology Architecture Challenges of Change

Education Information Network Project Duval County Public Schools Public Services The Architecture of the Solution I PowerSchool Enterprise ParentStudent Teacher School Administrator District Administrator Web ServerDatabase Server Microsoft IIS Microsoft SQL Microsoft NT PSE / Web Objects Application Server

Education Information Network Project Duval County Public Schools Public Services The Architecture of the Solution II: Distributed Data District DB SQL Server School Local Web / App Server Local DB School Local Web / App Server Local DB

Education Information Network Project Duval County Public Schools Public Services Topics eEducation Vision The EdIN Project Web-based Information Management Technology Architecture Challenges of Change

Education Information Network Project Duval County Public Schools Public Services The Challenges: Data Capture in the Classroom Training Accountability Hardware / Connectivity Electronic records not universally accepted

Education Information Network Project Duval County Public Schools Public Services The Challenge: Data Security Significant privacy laws dictate data handling Classroom access WAN / LAN security Parent / Community portal Teacher access from home

Education Information Network Project Duval County Public Schools Public Services The Challenge: Legacy to Web-based Updated architecture — web servers, java Need to re-tool local talent Changes in functionality from character-based to browser-based Universal access — down to the classroom

Education Information Network Project Duval County Public Schools Public Services The Challenge: Equity of Access Parental / Community portal — do all have access? Kiosks, library access Teacher access — equity of opportunity

Education Information Network Project Duval County Public Schools Public Services The Challenges The challenges are opportunities The technology is the vehicle for the improvement of student performance from the classroom level

Education Information Network Project Duval County Public Schools Public Services EdIN

Education Information Network Project Duval County Public Schools Public Services Contacts and Q&A Marsha Cole Director of Student Information Management System Duval County Public Schools Hardy Fletcher General Director of Technology Support Duval County Public Schools Nina Briggs Supervisor of Programming Duval County Public Schools Matthew Seeberg Manager, K 12 Public Education KPMG Consulting, Inc x