FAR Part 4 Overview Administrative Matters. FAR 4.1 Contract Execution 4.101 Only contracting officers (CO) shall sign contracts on behalf of the United.

Slides:



Advertisements
Similar presentations
ASC CONTRACTING ASC/CC FOCUS WEEK TRAINING (CONTRACT CLOSEOUT)
Advertisements

Are there funds to deobligate? (Block 5) ( )
CONTRACT CLOSEOUT NORTH REGIONAL CONTRACTING OFFICE 13 January 2010.
Policies and Procedures for Proper Use of Non-DoD Contracts Revised April 19, 2005 Deidre A. Lee Director, Defense Procurement and Acquisition Policy Office.
SPS FPDS-NG Integration: Functional User
FHWA Implementation of the Transparency Act October 5,
Subcontracts 101 By Mitali Ravindrakumar USC Collaboration between Parties Perform Subcontractor Analysis Sponsor - Fund Project/Subcontr act Negotiate.
DII Best Practices Forum: New Developments Peter J. Eyre Crowell & Moring © Crowell & Moring LLP All Rights Reserved. June 23, 2011.
FEDERAL TECHNICAL DATA SOLUTION (FedTeDS) - FINAL RULE FAR 5.102, Availability of solicitations Implements President’s Management Agenda & eGov Initiative.
DCAA – WHO WE ARE and WHAT TO EXPECT
Overview of New Rules Keith Waye Government Contracting Small Business Administration.
87th Air Base Wing Ms. Suzanne Edgar Flight Chief, 87 CONS Doing Business with the Federal Government.
CENTRAL CONTRACTOR REGISTRATION (CAGE CODES) DFARS Case 2003-D040 DFARS Parts 204, 212, 213 and 252 are amended to remove policy on Central Contractor.
Policies and Procedures for Proper Use of Non-DoD Contracts September 29, 2004 Deidre Lee Director, Defense Procurement and Policy Office of the Under.
Circular A-110 Everything You Didn’t Want to Know.
COMMERCIAL “SOLE SOURCE” PROPOSAL ANALYSIS ROADMAP 1. Is information available within the Government? Step 1 – Information within the Government If Yes.
Required Sources of Supplies and Service
NOVATION AND CHANGE OF NAME AGREEMENTS “WHAT THEY MEAN IN REALITY AND IN SAP” LEVEL 1 PIP KIMBER RUSSELL JUNE 1, 2006.
November 2009 Copyright © 2009 Mississippi Department of Education Quarterly Special Education Meeting American Recovery and Reinvestment Act November.
1.  Overview of the WOSB program  Eligibility requirements  Certification  Reviews & Protests  What you can do now  Resources and Q&A 2.
Recovery Act Reporting Government Reviews & Mandatory Reviewer Registration September 21, 2009 Version 1 Note 1: All information provided in this presentation.
1 Army Policy and Procedures for Proper Use of Non-DoD Contracts Ed Cornett Procurement Policy and Support July 13 & 19, 2005 Presented to: Army Requiring.
Selling to the Federal Government NATIONAL MATCHMAKING CONFERENCE CINCINNATI, OH SBA OFFICE OF GOVERNMENT CONTRACTING.
U.S. Small Business Administration
FFATA – Town Hall Meeting Kim Linkous, CRA Director of Post Award Office of Sponsored Programs Virginia Tech
1 F EDERAL F UNDING A CCOUNTABILITY AND T RANSPARENCY A CT R EPORTING R EQUIREMENTS U.S. Department of Education Risk Management Service Guidance for Grantees.
Selling to the Federal Government Rich Delisio Kent Ohio Procurement Technical Assistance Center.
Financial Resource Management Recommended Best Practices Training for Volunteers and Support Groups.
10 MYTHS OF GOVERNMENT CONTRACTING Kate Whitby 1 North Brentwood, Suite 1000 St. Louis, MO Kate Whitby 1 North Brentwood,
LEGISLATIVE/REGULATORY UPDATES 1 Presented by: Paula Coxon NAVAIR OSBP.
FAR Part 2 Definitions of Words and Terms. FAR Scope of part (a)This part – (1) Defines words and terms that are frequently used in the FAR; (2)
How to do business with CBP’s MISSION We are guardians of our nation’s borders. We are guardians of our nation’s borders. We are America’s.
F EDERAL F UNDING A CCOUNTABILITY AND T RANSPARENCY A CT R EPORTING Utah Governor’s Office of Planning and Budget December 9, 2010.
I Was Just Awarded a Contract! Now What Do I Do?
COMP 323 Research Administration for Scientists Contracts, Grants & Cooperative Agreements: How They Are Different and Why It Matters! Wednesday, February.
Administrative Matters
Best Practices: Financial Resource Management February 2011.
Jobs Act March 2011  Jobs Bill Updates  Parity  Comp Demo  MAS Set-asides  Misrepresentations  Subcontracting Payments & Plans.
Selling to the Federal Government NATIONAL MATCHMAKING CONFERENCE CHICAGO, IL SBA OFFICE OF GOVERNMENT CONTRACTING.
Close-Outs Presented by Stacy Tedder NOAA Grants Management Division January 31,
POLICY & OVERSIGHT DIVISION (POD) February 2014 MILESTONE ACQUISITION PLANS TRAINING 1.
FAR Part 10 Market Research. FAR Part 10 - Prescribes policies and procedures for conducting Market Research.
MARCH 9, 2006 Boating Safety and Enforcement Grant Program Regulations Stakeholder Workshop Proposed Conceptual Regulations Department of Boating and Waterways.
U.S. DEPARTMENT OF LABOR EMPLOYMENT AND TRAINING ADMINISTRATION ARRA GREEN JOB AND HEALTH CARE / EMERGING INDUSTRIES NEW GRANTEE POST AWARD FORUM JUNE.
HOW TO DO BUSINESS WITH THE FEDERAL GOVERNMENT An Introduction to Business Matchmaking Saturday, January 10, 2004 Cal State University - Fullerton.
U.S. General Services Administration Andrew Marsh Accountant GSA May 4, 2010 GSA Vendor Payment Update Office of the Chief Financial Officer.
San Marino Unified School District Contracts Presentation Presented by: Wesley Lee, Budget Analyst October 28, 2015.
1 Felisha Hitt, Senior Procurement Analyst March 18, 2008 Defense Acquisition Regulations System
Policies and Procedures for Proper Use of Non-DoD Contract Vehicles July 13, 2004 Deidre Lee Director, Defense Procurement and Policy Office of the Under.
1 American Recovery and Reinvestment Act (ARRA) Reporting Requirements.
American Recovery and Reinvestment Act of 2009 Energy Efficiency and Conservation Block Grant Program Small City and County Grant Kick-Off Meeting California.
Submitting a Quality Offer On the GSA Language Schedule GSA Federal Supply Service.
U.S. General Services Administration How to Prepare a Quality Offer.
JEOPARDY FINANCIAL MANAGEMENT EDITION Documentation Procurement Mystery Cost Principles Administrative Requirements Q $100 Q $200 Q $300 Q $400 Q $500.
Guidelines for Simplified Acquisitions Keisha Eldridge March 7, 2007 Level I PIP Presentation.
Sponsored Project Administration Fall 2012 CERTIFICATION PROGRAM Sponsored Project Lifecycle Introduction Overview Creating a Project Budget Compliance.
Introduction to Procurement for Public Housing Authorities Sealed Bids Unit 5.
IAS Pre-proposal Conference NOVEMBER 2, 2011 Pre-proposal Conference NOVEMBER 2, 2011 Tahoma NATIONAL CEMETERY PHASE 2 DEVELOPMENT KENT, WASHINGTON Project.
Federal Acquisition Service U.S. General Services Administration Keeping Your GSA Schedule Contract Compliant Laura E. Smith Industrial Operations Analyst.
GSA Office of the Chief Acquisition Officer SIZE OF BUSINESS RE-REPRESENTATION.
IAS Pre-proposal Conference December 10, 2012 Pre-proposal Conference December 10, 2012 San Antonio bldg 1 & 4 Renovation san antonio, tx Project no: San.
DoD Preferred Contract Vehicle This quote is provided pursuant to the Blanket Purchase Agreement (BPA) awarded under the DoD ESI program. Under.
Juanita Syljuberget Alabama Cooperative Extension System May 23, 2012.
Contract Compliance Training
PD2 Contracting 101 Solicitation and Award
FAR Part 2 - Definitions of Words and Terms
Contract Compliance Training
US Department of Transportation/ OSDBU Program and Services
The University of Texas at Arlington
US Department of Transportation/ OSDBU Program and Services
Presentation transcript:

FAR Part 4 Overview Administrative Matters

FAR 4.1 Contract Execution Only contracting officers (CO) shall sign contracts on behalf of the United States. CO signs the contract after the contractor has signed Contractor signature may be provided by: Individuals Partnerships Corporations Joint Ventures Agents

FAR 4.2 Contract Distribution Contracting officers shall distribute copies of contracts or modifications within 10 working days after execution by all parties Taxpayer Identification Information (TIN) – Contractor must provide TIN and type of organization information

FAR 4.4 Safeguarding Classified Information Within Industry Executive Order 12829, January 6, 1993 (58 FR 3479, January 8, 1993), entitled “National Industrial Security Program” (NISP), establishes a program to safeguard Federal Government classified information that is released to contractors, licensees, and grantees of the United States Government. The National Industrial Security Program Operating Manual (NISPOM) incorporates the requirements of the NISP Executive orders , – CO shall review proposed solicitations and determine security requirements. – CO ensures acquisition is NISP compliant.

FAR 4.5 Electronic Commerce in Contracting The Federal Government shall use electronic commerce whenever practicable or cost effective.

FAR 4.6 Contract Reporting Federal Procurement Data System (FPDS) FPDS Purpose – Provide database of information regarding business types, types of contracts awarded, products purchased and associated costs, from which reports can be generated for the Government or general public.

FAR 4.6 Continued Reporting Data Contract Actions agencies must report to FPDS Definitive contracts, including purchase orders and imprest fund buys over the micro-purchase threshold awarded by a contracting officer Indefinite delivery vehicles, including Task and Delivery Order contracts, GSA Federal supply schedules, Blanket Purchase Agreements, and any other agreement or contract against which purchases can be placed

FAR 4.7 Contractor Records Retention Applicable to contracts where FAR , Audit and Records – Sealed Bidding or FAR , Audit and Records - Negotiation have been incorporated into the contract Contractors are required to have available: records (i.e. books, documents, accounting procedures and practices, and other source data) for 3 years after final payment Financial and cost accounting records, pay administration, acquisition and supply records – 2-4 years.

FAR 4.8 Government Contract Files Contract files are kept for all contract actions. – Files document complete history of the contract – Files are readily accessible to principal users – Include quotations, certifications, source selection information, etc.

FAR 4.8 Continued Closeout of Contract Files – Simplified contracts closed upon CO receipt of evidence of receipt of property and final payment – FFP contracts should be closed within 6 months after CO receipt of evidence of physical completion. – Contracts requiring settlement of indirect cost rates should be closed within 36 months after CO receipt of evidence of physical completion. – All others – within 20 months.

FAR 4.9 Taxpayer Identification Number Information (TIN) Purpose of TIN – Debt collection – Internal Revenue Service (IRS) reporting

FAR 4.10 Contract Line Items Method utilized to identify items or services being acquired.

FAR 4.11 Central Contractor Registration CCR The Central Contractor Registration (CCR) system is a part of the System for Award Management, or SAM Prior to contract award, contractors are to be registered with CCR. – Provides the federal government a database of information on contractors. – Allows the Government to identifying and assist in paying contractors. – Registering requires: DUNS number, Cage Code, and proper ORCA Filings.

FAR 4.12 Representations and Certifications Online Representations and Certifications Application (ORCA) Allows contractors to provide “representations and certifications” where they can be accessed by numerous contracting and procurement offices Now a component of the System for Award Management ( websitewww.sam.gov

FAR 4.13 Personal Identity Verification Applicable when contractor and/or subcontractor personnel are performing services routinely at Federally-controlled facilities and/or have routine access to an information system that is Federally controlled. Personal Identity Verification is also applicable to the acquisition of products and services.

FAR 4.14 Reporting Executive Compensation and First-Tier Subcontract Awards Applicable to contracts awarded at $25k or higher, the exception being classified contracts and contracts awarded to individuals. Contractors is required to report its five most highly compensated executives and of its first tier subcontractors. Exception – contractors and subcontract whose gross income in the prior tax year was under $300k.

FAR 4.15 American Recovery and Reinvestment Act – Reporting Requirements Applicable for contracts or mods that are funded the American Recovery and Reinvestment Act. Information to be included in reporting: – Dollar amount of contractor invoices – Supplies and services provided – Status report on work progress – Estimate of the number of jobs created and/or retained due to the Recovery Act funding – Executive compensation for contractor and first tier subcontractors.

FAR 4.16 Unique Procurement Instrument Identifiers (PIID) PIID is a standardized method by which the Government identifies contract actions Consists of four fields: – Agency identification: 6 characters e.g., FA5941 – Fiscal year: 2 characters e.g. 14 – Type instrument: 1 character e.g., C, D, – Sequential serial number: 4 characters – Supplemental: 4 characters Mxxx = Solictation amendment xxx Axxx = Administrative modification xxx Pxxx = PCO Contract modification xxx

Type Instrument Codes B Invitations for bids C Contracts of all types except indefinite delivery contracts, facilities contracts, sales contracts, and contracts placed with or through other Government departments or agencies or against contracts placed by such departments or agencies outside OPM D Indefinite delivery contracts E Facilities contracts F Contracting actions placed with or through other Government departments or agencies or against contracts placed by such departments or agencies outside the DoD (including actions with theNational Industries for the Blind (NIB), the National Industries for thSeverely Handicapped (NISH), and the Federal Prison Industries (UNICOR)) G Basic ordering agreements H Agreements, including basic agreements and loan agreements, but excluding blanket purchase agreements, basic ordering agreements, and leases K Short form research contract L Lease agreement M Purchase orders—manual (assign W when numbering capacity of M is exhausted during the fiscal year) N Notice of intent to purchase P Purchase order—automated (assign V when numbering capacity of P is exhausted during a fiscal year) Q Request for quotation—open market R Request for proposal S Sales contract T Request for quotation—GSA schedule (assign U when numbering capacity of T is exhausted during a fiscal year)